Letters – Free Sample Letters

Ms/Mrs.________________

Address_________________

Date _________________

Subject: Announce a budget surplus

To,

Dear Mr. /Mrs.

This with respect to the budget surplus occurred in this financial year 2009-2010. The additional money left is to be extended for the blue prints for next budget & next financial year i.e. 2010-2011.

The board of directors in this regard has recommended making the arrangement for the distribution of bonus and providing for small terms loans as and such requested by employees from the surplus amount.

The audit department is requested to the make the list of loan seekers and onus gainer and sent it to financial department and sent one copy to each director of board within 15 days of announcement of this notice.

All the employees are requested to put their claim or refund if and such ,as soon as possible.

Yours,

__________________

Ms/Mrs.________________

Address_________________

Date _________________

Subject: announce a hiring freeze

Dear Mr. /Mrs.

This is with regard to the hiring of fresh employees into our organization. The placement and all other modes of hiring freshers are put to halt after the recent financial crisis and economic meltdown.

The company is forced to stop the new entries due to losses occurred in budget of and loss of clients in the recent times. The management expects all the departments to put in full use the current strength and the make the best use of the current human strength and resources.

The human resources department is issued the following guidelines in this regard.

1. To stop/alt all the requirements

2. No new entries are to be entertained.

3. To continuously check the progress of employees.

All HR’s are requested to submit their report to the management within 5 days.

The management hopes all the employees to work within the best of capabilities.

Yours,

_________________

Ms/Mrs.________________

Address_________________

Date _________________

Subject: Announce a sales contest

Dear,

The sales department on behalf of the company announces a sales contest “Complete the Slogan”.

The contest form is being from all the company outlets. The participants have to fill the form and complete the slogan or write a new slogan for the brand given in the form. The completed forms are to be sent to the address given in the form. The last date for the submission of the entries is__________. (date)

The slogan must be creative, small, preferable rhyming and must be reflecting the vibrancy of the product or company. The slogan must be in less than 50 words.

All the members, employees, general public, consumers can take part in the contest. The members from sales department are not allowed to submit their experiences.

Yours,

_______________

Ms/Mrs.________________

Address_________________

Date _________________

All the members,

The organization has completed its 25years of existence and its celebrating its silver jubilee on__________(date).

A party is hosted by management in the lawn of the company building on the night of ______________(date). All the members are requested to be present at the venue.

The founder chairman Mr._____________ himself has agreed to grace the evening with his presence. The organization has reached great heights and is for ahead then it modest starts 25 years ago. The moment in special and all are requested to be there.

Yours,

_________________

From

Name _________

Address

Date:

Subject: announcement of new working time

To,

All the group leaders, staff, and concerned members

This is to bring to the attention of the staff that from _________(date) the office will be working as per the new working time. The new timing is as

1. Day shift from ________ to __________. Break time:__________

2. Night shift from ________to__________. Break time:__________

All the staff members and personnel are requested to make note of the timing and come to office as per the new time from the mentioned date.

No changes have been made in shifts and members have to come in day and night shifts as earlier.

Kindly make your arrangements and make yourself comfortable with the new timings.

Any queries in this regard may be forwarded to the undersigned.

Yours

Name

Designation

Department

From

Name _________

Address

Date:

Subject: announcement of strike

To,

All the association members and sympathizers

This is to bring to the attention of all the members of the workers association that association has decided to go on strike on ______ (date). All the members are requested to refrain from going to office on _____ (date).

The situation of strike has arisen due to constant neglect of the demands of the association by the management. Our demands of the pay rise and increment was not taken seriously by the senior authorities in the organization forcing us to take the extreme step like strike and band. Increments and bonuses are due since long and it becomes the moral responsibility of the management to look into the issues and address the grievances of the workers. The authorities have failed in this matter of urgent importance.

There is meeting to be held in the main premises in the morning which will be addressed by the senior members of the associations.

All the members are requested to attend the meeting and cooperate with us in this cause.

Yours

Name

Post:

Dear candidate,

Greeting from ____________!!!

Company profile: As a leader for customer care for over three decade’s ________has a track record of introducing process and technology innovations. Today several fortune 500 companies trust __________ to manage their customer interaction back office and other routine office work: Our website address is _______________

Current requirement: we are currently recruiting for customer care executives (day shift)

Job description: it’s an international customer care process.

Skills requires: candidates should be good at ______________, _________ (languages)

Qualifications: graduates (except MCA and MBA), Under graduates (whose age is above 22 years)

Job location: _____________

Work timings __________ to ___________

Age limit _____________ to __________

As there are multiple openings you can get your friends along with you for interview.

Walk in interviews between _____________ to _________ on ______________at below address

Address line 1_________________________

Address line 2_________________________

City, state, zip

Dear team,

Starting Monday there would be a training session from morning 9.00 am to 5.30 pm. everyone should be present since and it is the course on the software we are uploading for our work. Going forward we would be using this software for our entire office work .I request everyone to be present for the training program. Please do not take any leaves during this time, it’s a one week program and I will appreciate you take the maximum advantage of the training and clear all your doubts as we won’t be having any one to help us once the training is over.

I would appreciate if all of you take the training seriously and utilize the time given to you as there would be a knowledge test after every session and this would go into your personal file. The trainer is an experienced person and is someone who is the best in the company. I am sure you will enjoy the training with him and he would clearly explain each and every aspect of the training. We have segregaated the team to two batches. Please call me and check which batch you belong to. If you have any problems regarding the training please contact the HR at ___________.

Sincerely,

Your name

Dear customers,

_________ is delighted to inform you the grand opening of our tenth major jewelley outlet_________near________. We invite you all in the opening ceremony and inauguration is been done by superstar ________.

As you all are aware we are the leading jewellers in the city, and we are thankful for all your support and cooperation without which we wouldn’t have opened this shopping complex. We are the players in shirting’s and suiting from past thirty years and that have been a success throughout. We ventured into jewellery from two years and within two years we could open major outlets across the country. We are expanding in a big way and probably another five years we are planning to have one shopping complex in all the cities.

We have a wide range of jewellery collection from diamonds to rubies, pearls and all designs from Dubai, Singapore and Arab countries that you can select from. Our main motto is customer satisfaction, and we have a different section for custom made jewelries also. People who are interested in making unique jewelry and like to wear one of their designs can come to us, and we make it happen. The gold that is used is an authentic one with the most reasonable price. We also have special set of jewellery for office goers and our wedding section is vast, which is worth having a look.

So please come and have a look at your nearest complex.

Thank you for your continued patronage.

Your name

ANNOUNCE A CUT IN STAFF STRENGTH

Ms/Mr. ______________

Address

Date: ___________

Subject: Announce a reduction in staff strength

To,

All the staffs

It is with regret I need to announce that our company has decided to reduce the staff strength by 500. The reduction in this regard will start after reviewing the individual performance report.

As is well known, due to recession the company is losing its profit and is not able to meet its target results. The company has also lost some of its big clients. Due to this the management has decided to reduce the staff strength.

Those with poor review and performance may be in the circle to face the wrath. Hence we warn you to perform well and meet targets in time to be on safer side. The list of those being discharged from the services will be released soon and will be effective from the end of this month.

To know more about this and answer your queries you may contact the recruitment department.

Yours

Name

Designation