I wish to inform you that I will not be attending the meeting set up in ______________ regarding the upcoming project. I have undergone a surgery of the knee which requires me to take rest for two months. I understand that the main responsibility of the project was given to me and this meeting is highly important, I really feel sorry for not attending the meeting as not everyone gets such a chance.
Well regarding the assistance to the project I recommend _________ .he is very capable and I know him from past three years and have delegated many of my responsibilities with perfection. I would send him to you for a discussion and you can judge yourself his capabilities and I leave it to the management for the selection of the same. I have prepared all the notes pertaining to the project and the papers are lying with me. I will forward that also with ____________ and I hope this will be a help to you all.
I can’t explain how helpless I feel about this. But health comes first and my family also wants me to take rest. I assure you that I will be a good support and you can rely on me for any assistance. Please feel free to call me and discuss any issues.
Your City state, zip
Your Phone number,
City, State, Zip.
I got to know from my friend that you are interested to buy a carpet. We at __________have a range of carpets from different countries, and we just received a new set of carpets. Our carpets are world class and are of all ranges and sizes and colors. We also have an option of custom made carpets, if you have a particular design we can make a carpet of your choice.
We have designers who are excellent in their work, and I am sure you will be more than happy after visiting us. Our outlet is located at ___________ and we are conducting an exhibition on_______. You can come and visit us at the exhibition and buy the beautiful carpets for reasonable prices. We have put discounts on all varieties which will last only until the exhibition lasts. Once we shift to the showroom you will get in the original process. So hurry and avail this opportunity and buy the best carpets from the lot. There are also a lot of lucky draw contests in the exhibition. Please come and try your luck.
Subject: Appointment for interview
Dear Ms/Mr. ____________
This is to inform you that you have been selected for the interview for the post of programmer on _____________ (date).
The interview will commence from _____ (time of interview) at the _____________ (address of the place of interview).
You are requested to bring the following:
1. Certificates of class 12 and graduation.
2. An id proof (driving licence , bank account etc)
3. Letter of recommendation ,if any
4. This letter
Kindly be present at the place of interview 15 minutes prior to the time of interview.
NOTE: Mobile phones are not allowed inside the interview hall.
An Appointment letter is usually an official letter written either by the immediate superior or by the hierarchical superior to an individual who has been found eligible for the job advertised or applied for. The Appointment Letter comes into play after a series of hiring procedures have been followed by the organization to eliminate most applicants for the job and finding that one suitable candidate eligible for the profile. The hiring procedures that the companies may follow could be classified in the following heads:
Superiors or the Human Resource Department who are involved in the hiring process should really be emotionally tough as it calls for great courage to choose “the best among the best”. Meaning thereby that to say ‘no’ to all candidates except one is really an uncomfortable feeling – at the end of it the Superiors or the HR Department are also employees of the organization.
What level of individuals get involved in the selection process also depends on the size of the organization,say, for example, a small organization, which does not have a proper Human Resource Department in place, might choose to involve the Director or the head of the organization to make the final selection. However, large sized companies may have departmental heads to do the job and the only involvement of the company head may be to know that the loop of the hiring process has been successfully closed.
Points to remember while drafting an Appointment Letter:
SAMPLE APPOINTMENT LETTER
Address of the selected candidate
Date of issue of Appointment Letter
Subject: Your application for the post of _______________
Dear Ms/Mr _______________
We are in receipt of your application for the post of _____________. We are pleased to inform you that our organization has found you eligible for the profile described.
You are requested to report at our office as per address given below at 9:30AM on ___________ (date from when the individual is expected to join) in approval to your appointment.
Name of the Company
Complete address with phone numbers/landmarks (if any)
This is to inform you that this letter will be null and void in case you do not report at the date and time specified in this letter.
As per our Company policy, you will be on Contract for a period of _____ (specify the period as per the HR policy) and then, based on your performance and review you will be taken to the next level of employment in the organization.
During your Contract period you are entitled to take ________ (specify the leaves that the employee can take as per your Leave policy). In cases of emergency for any extra leave requests however the decision will be upon the management.
We hope to have a long successful professional relationship with you and wish you all the very best.
(Designation of the authority)
cc: Human Resource Department