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Letter to Cancel an Appointment

The letter to cancel an appointment is written to inform about cancellation of any prior appointment taken. This letter can be a kind of letter of regret. In this letter all details are written such as reason for cancellation etc.

  • This letter is written to cancel a particular appointment hence it should be written in polite way.
  • Mention that you are very sorry about the cancelation but you cannot help the situations.
  • Also mention that you will try very hard so that the no one will suffer the loss.

Letter to Cancel an Appointment Template

Use our free Letter to Cancel an Appointment to help you get started. Simply download the .doc or pdf file and customize it. If you need additional help or more examples check out some of the sample letters below.

 

From

_____________

_______________

Date

To

____________

_________

Subject – letter to cancel an appointment

Dear _____ (name)

I am _____ (name) writing this letter to you to inform you that I will not be able to attend the meeting that is arranged on _______ (date). I am on a bed rest as I have gone through a hernia operation last week. I ensure that the meeting will be going on in proper way in my absence. I will train the concerned person in very good manner and you can contact me any time in case of any issues arise. I really feel very bad as I have missed a very good opportunity.

Yours Sincerely,

Name

 

Signature

 

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Letter to Cancel an Appointment Sample, Email and Example/Format

Sample

From

_____________

_______________

Date

To

____________

_________

Subject – letter to cancel an appointment

Dear Mr. Subramanian

I am writing this letter to you to make you aware that I will not be able to come for the meeting that is held on 18th November 3.00 P.M. to discuss the new project. I have gone through a hernia operation and doctor has advised me to take bed rest for at least two weeks. I know that I was given a very important role in the said meeting but still I feel very sad as I am not able to attend the same. I highly regret for the inconvenience caused to you and I will make every effort so that no one in the company is suffered in my absence. I would like to recommend Ms. Deepa Krishnan to lead the meeting as she is very capable and has good leadership qualities. I assure you to train her and I have already prepared the related paperwork which I can hand over to her. I am sure she will do a good job.

I am really feeling very bad for the inconvenience caused to all the staff members. But I am very helpless for the health problems. I can help you in this regards and you can feel free to contact me any time.

Thanking you.

 

Mr. Satish Pradhan

 

Email Format

Dear Name,

I wish to inform you that I will not be attending the meeting set up in ______________ regarding the upcoming project. I have undergone a surgery of the knee which requires me to take rest for two months. I understand that the main responsibility of the project was given to me and this meeting is highly important, I really feel sorry for not attending the meeting as not everyone gets such a chance.

Well regarding the assistance to the project I recommend _________ .he is very capable and I know him from past three years and have delegated many of my responsibilities with perfection. I would send him to you for a discussion and you can judge yourself his capabilities and I leave it to the management for the selection of the same. I have prepared all the notes pertaining to the project and the papers are lying with me. I will forward that also with ____________ and I hope this will be a help to you all.

I can’t explain how helpless I feel about this. But health comes first and my family also wants me to take rest. I assure you that I will be a good support and you can rely on me for any assistance. Please feel free to call me and discuss any issues.

Thanking you.

Regards,

 

Your name.

 

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