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Employee Appreciation Letter

The objective of writing is to praise your employee on his successful accomplishment of a task given by the management. An employee works hard day and night to prove himself and if he does that it is the professional decorum on the part of the management to appreciate him for this. By doing so, you will br increasing the self confidence of the employee and he will feel motivated enough to work even harder for the company.

  • It is considered to be a good gesture to write an appreciation letter, but you should be sincere in doing the same.
  • You must mention in your letter that how his hard work has benefitted the organization.
  • Tone of the letter should be formal and it should sound professional too.
  • Wordings of the letter should be such that the reader should feel special and appreciated.
  • Once you have completed writing the letter, please recheck the same for amendments, if needed.

Employee Appreciation Letter Template

Use our free Employee Appreciation Letter to help you get started. Simply download the .doc or pdf file and customize it. If you need additional help or more examples check out some of the sample letters below.




Date (Date on which letter is written)




Dear Mr. ______________ (Name of the person),

I was very much impressed by your hard work and dedication by which you have ………………..(mention  good work done) on ____ (date). I whole heartedly appreciate your professionalism and your great team spirit. The way you have gathered data from your other team members deserves applause. I am sure that your presentation will give better insights to the planning team.

I once again express my sincere appreciation towards you and your work and hope the same from you in future also.

Good luck.

Yours sincerely’




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Employee Appreciation Letter Sample, Email and Example/Format



Mr. Henry Williams

Marketing Manager

ABB Inc.

Date (Date on which letter is written)


Michael Richards
General Manager
ABB Inc.

Sub: Letter of appreciation

Dear Mr. Williams,

I was very pleased to see the presentation prepared by you during the conference meet on 19th October. I am truly impressed by the points which you have highlighted during your presentation and I am sure that they are the trend setters in taking the company to greater heights of success. I appreciate your hard work and your team spirit. The data which you have gathered from each department is really meaningful and would help us to plan our strategies in a much better way.

I, once again, would like to congratulate you for such a wonderful job and wish to see you doing such jobs in future as well. I must say that employees like you are an asset to the organization.

Yours sincerely’



Michael Richards


Email Format

Dear Mr. / Miss (Name of the person)

I, on behalf of (department name), appreciate you and your team on the efforts and sincerity in successfully handling the presentation. I was pleased to see the team accomplish the goals. I personally thank you for assisting the team and achieving the goals. It was concluded successfully with your help. I am aware about the hard work and dedication you have put in this work and congratulate you for your success.

We sincerely appreciate your role in the success and hope that you will keep up the good work in the future also. We are pleased to have you on our staff. We are very well aware that you have put in lot of hard work on organizing and leading the team. It’s because of your dedication and loyalty and team spirit that the presentation was a success.

On behalf of the management we want you to know that we really value your dedication towards work. Thank you for giving this company your best.

With best wishes,


(Name of the person sending the letter)


General Manager


Employee Appreciation Letter Generator

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