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How to write a business Letter

Business letters are written for specific purposes like a request, confirmation, approval, proposal, rejection etc. All business letters should follow a standard format. Business letters are meant not only for correspondence, but are useful in creating good faith, establish human bond and a healthy relationship.

Right from salutation till thanking, the language should be convincing and impressive. Formation of the sentences should be without any errors or grammatical mistakes.

The subject matter depends on the perspective and purpose of the letter. It should be expressed accordingly. First the date of drafting the letter should be mentioned, followed by address of the sender and recipient. In the subject column, a single line can be mentioned. It should be followed by a greeting or salutation. Then the subject matter should be written. In the end, thank you signature along with the initials should be mentioned.

The following tips will help you to write a business letter:

1. As all business letters are formal in nature, the content should be simple, clear and easy to understand.

2. Words for the content of the letter should be carefully chosen.


How to write a business letter Sample



Ravi Kumar,

55, Park Road,



Dear Mr.Kumar,

You are one of our valuable customers and we would like to bring to your notice that you have been very irregular in making loan repayments for the past six months. Initially you have paid the installments regularly but off late there has been inconsistency in the repayment.

If you are facing any financial problems, we request you to contact our legal adviser so that an amicable solution can be sought out. You can make necessary arrangements to repay the loan in the stipulated time.

We look forward to meeting you at the earliest.

Yours Sincerely,

Ram Sharma

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