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How to write a business Letter

Business Letter

Business letters are written for specific purposes like a request, confirmation, approval, proposal, rejection etc. All business letters should follow a standard format. Business letters are meant not only for correspondence, but are useful in creating good faith, establish human bond and a healthy relationship.

Right from salutation till thanking, the language should be convincing and impressive. Formation of the sentences should be without any errors or grammatical mistakes.

The subject matter depends on the perspective and purpose of the letter. It should be expressed accordingly. First the date of drafting the letter should be mentioned, followed by address of the sender and recipient. In the subject column, a single line can be mentioned. It should be followed by a greeting or salutation. Then the subject matter should be written. In the end, thank you signature along with the initials should be mentioned.

Business Letter Writing Tips:

  • As all business letters are formal in nature, the content should be simple, clear and easy to understand.
  • Words for the content of the letter should be carefully chosen.

Business Letter Template

Use our free How to write a business Letter to help you get started. Simply download the .doc or pdf file and customize it. If you need additional help or more examples check out some of the sample letters below.

 

To,

__________ (customer’s name)

__________ (customer’s address)

__________

__________

Date __________ (date of writing letter)

Dear Mr. /Ms_________ (name of the customer),

You are one of our valuable customers and we found your contact in the list of frequent customers. We are introducing new ………………(name of product) in the market. We have considered the suggestions by customers like you. We hope you will appreciate the new product.

This ……………………..(name of product) has been tested by the………………….(name of concerned authority) and has been certified for commercial production.

We are sending a sample of this new product to you. Please use it and let us know your opinion. It has been our constant endeavour to satisfy our customers. To sustain in the industry, it is very important to value customer suggestions. We firmly believe in this policy.

Please get back to us with your suggestions and complaints.

Yours Sincerely,

 

_____________ (Your name and designation)

 

Download Template (Doc and PDF)

Word Filepdf

Business Letter Sample, Email and Example/Format

Sample

To

Ravi Kumar,

55, Park Road,

Hebbal,

Bangalore

Dear Mr.Kumar,

You are one of our valuable customers and we would like to bring to your notice that you have been very irregular in making loan repayments for the past six months. Initially you have paid the installments regularly but off late there has been inconsistency in the repayment.

If you are facing any financial problems, we request you to contact our legal adviser so that an amicable solution can be sought out. You can make necessary arrangements to repay the loan in the stipulated time.

We look forward to meeting you at the earliest.

Yours Sincerely,

 

Ram Sharma

 

Email Format

Business letters are written for specific purposes like a request, confirmation, approval, proposal, rejection etc. All business letters should follow a standard format. Business letters are meant not only for correspondence, but are useful in creating good faith, establish human bond and a healthy relationship.

Dear Mr.Kumar,

You are one of our valuable customers and we would like to bring to your notice that you have been very irregular in making loan repayments for the past six months. Initially you have paid the installments regularly but off late there has been inconsistency in the repayment.

If you are facing any financial problems, we request you to contact our legal adviser so that an amicable solution can be sought out. You can make necessary arrangements to repay the loan in the stipulated time.

We look forward to meeting you at the earliest.

Yours Sincerely,

 

Ram Sharma

 

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