Letters – Free Sample Letters

Business application itself describes the title which says that the business letters are written for the purpose of discussing professional matters. In modern business writing a business application has become a routine work. Without a written application the verbal talk and discussions does not have any importance and legal relevance. While drafting business application letter accuracy should be there as it is preserved as a legal document and presented whenever required. The day, time and event should be mentioned after two times thought.

Robert L. Greco 
35657 Newark Blvd, Apt B 
Newark, CA 94560-1868.

18^th October 2010.

Subject: Annual Contract for Car Lease.

Reference:  Our Letter of Tariff dt 20th Nov’09.

Dear Robert,

                For the past 5 years you have been our valued customer for Car Rentals. You have strong communication, customer service, and administrative skills. Your broad background makes an excellent candidate for this position.  We have attached business proposal for cars on Annual Contract please study them, they will work out to be less expensive in the long run.

Thank you for your consideration and assuring you of our best services.

Yours Truly,

Larry A. Bennett.

This letter is address to the head of human resource department as this department is responsible for all types of recruitment. Thus the applicants who want to apply for job vacancy in any organization write an application letter by the name of head of human resource department. He has to clearly mention about his qualification, work experience if any and his contact details for reference purpose. 

Ms. Dorothy M. Hansen

Recruitment Manager

Queen Enterprises Pvt. Ltd

1919 Old Dear Lane

Pearl River, NY 10965

18 September 2010

Subject: EMPLOYMENT APPLICATION LETTER

Dear, Ms. Dorothy

This is with reference to your advertisement published in Sunday Times on 12^th September, 2010. I came to know that you have requirement for accounts assistant in your organization. Thus I am writing this application letter to you with regards to the post of accounts assistant in your company. I am a B.COM graduate and also familiar with computer accountancy. I worked with Eco Chartered Accountants for over 2 years and know I am looking forward to grow in accounts filed hence wanted to join your company which is suppose to be the best for accounts related jobs. Kindly give me one chance to prove myself in respect of hard work and dedication towards my work. Along with this letter attached copy is of my resume. Please inform me about schedule interview on the same mail id or on my phone number 456123789.

Thanking You

Yours Sincerely,

Mr. Timothy J. Filer

2426 Mount Street

Saginaw, MI 48607

These types of business letters are written to create a healthy bond between the organization and its clients. Such letters help in strengthening the relationship with the clients. The tone of the letter should always be positive and welcoming. This letter is addressed to a person or a firm which have given order for services like catering, party organizing, etc. The owner of the service giving company or organization writes this letter for thanking the ordering company.

From:

(Rocky Party Organizers)

(New Jersey)

To:

(General Manager)

(Dave Textiles Ltd.)

16^th December 2010

Dear Owens,

We are glad that you choose our firm to organize a farewell party for your company’s 25^th year celebration on 20^th December. We guarantee you that we will take good care of the entire event as well as your clients. You will face no problems from our side and we promise you; to make it a grand successful event so that your clients and business partners will remember the event for years.

It is a matter of pride for us to serve such a big company. We will serve to our level best.

Wish to look forward for more such opportunities.

Thanking You,

Sincerely,

(Kate R. Riddle)

This type of thanking letter can most probably be appropriate for any good relation customers, clients, prospective buyers as some business strategy in order to create a rapport & sustain such esteemed customers in the long run. This would mostly comprise of sugar coated words to thank & seek for continuous support so as to build human relations beyond business.

From,

PQC Software Solutions Ltd.

Castle Mill Junction,

26, Linking Road,

Poway Lake Road.

To,

Mr. Abhijit Pendse,

48-DC, Ballard Estate,

Hiranandani Gardens.

Powai Lake Road.

18^th Sept’ 2010.

Subject: Thank sincerely for having purchased software accessories.

Dear Sir/ Madam;

We at PQC Software Solutions Ltd, feel privileged to find an exuberant opportunity to thank our esteemed customers, clients; for being an integral part of our organization an allowing us to serve you better.

Further we desire to put on record our earnest thanks for the purchase of assembled software package for our company, for the invoice bill dated 10^th Sept’ 2010. Sir beyond just maintaining a client & customer relation; we strive to take along the esteemed customers like you.

We would also like to take this prospect to extend our support in case of any problems or replacements related with the product. Looking forward for your continuous business dealing with us in the future.

Thanking you,

Sincerely

This types of letters in a formal manner and should be straight forward. The reader should be able to understand the reason behind such letters. This letter is addressed to General Manager of a company who has not made a payment to the other company for using their services. The manager of the other company writes this letter to request the General Manager to make the pending payment as early as possible.

From:

Ronald C. Harder

General Manager,

All Networks Internet Provider,

1308 Harper Street
Paducah, KY 42003

To:

Edward C. Tabor

General Manager,

Global Info. Ltd.

3100 Saint James Drive
Harrisburg, PA 17111

19^th December, 2010

Dear Mr. Tabor,

First of all let me thank you for doing business with us.

However, this letter is just a reminder about the pending payment of ($ 10,000). This amount has been pending from you for the past 4 months. So, I earnestly request you to look in the matter and make the payment as early as possible so as to maintain healthy business relations between our companies.

If you have made the payment recently, just ignore this letter.

Thanking You,

Sincerely,

Ronald C. Harder

These kinds of letters are written to recommend certain business or service provider for further functioning. The tone of the letter should be polite. The letters should be straight forward and to the point.  This letter is addressed to the General Manager of a company about the good service provider in the city. Letter is written by a General Manager of the other company suggesting the Manager of the previous company about the good internet service provider and recommending to start that service.

From:

Beau N. Taylor

General Manager,

InfoTech Ltd.

4868 Roane Avenue
Herndon, MD 22070

To:

Ann G. Hinton

General Manager,

Softech Pvt. Ltd

1111 Strother Street
Thorsby, AL 35171

23^rd February, 2011

Dear Mrs. Hinton,

I am pleased to recommend you the network services provided by the All Networks Internet Service Provider. We provide with 24 hours client service.  The prices are also best in the market as well as the service.

The services given by the All Networks Internet Service Provider is excellent till date. There were no complaints in last 3 years. Our network has never been interrupted because of fluctuating network or other reasons till now.

I sincerely recommend the All Networks Internet Service Provider for your smooth network.

Sincerely,

Ann G. Hinton

This type of letter suggesting or convincing & advising ones close friends, or even special ones to stay connected at least in a week or whenever possible. This would most probably a bit of salty & sugar coated words depending upon the relationship with the recipient, to make him realize about the distance of parting away due to unavoidable reasons.

To,

Harry Peterson,

Beside 28-G Lane,

Friends Quarters Colony

Vashi

Subject: Sincere request to keep in touch.

Dear Mr. Peterson,

I was shocked to see my letter after having just left & part away from college just a couple of weeks ago. Well it’s my style to bring back together & hold on to our college group who seems to get separated & simply go along their own ways. Just giving it a sincere try, who wish to live life just like those college days, to share & support for every minute crust & fragments happening in the life.

So without any compulsion & without any special invitation this is a one time offer cum request cum order to keep in touch & also to live forever as best buddies. Hoping to see you at Café da Villa on this Sunday evening to celebrate our new beginning in a grand way.

Thanking you,

Writing a business letter is not a regular task in our day to day life. But it’s not that difficult to write effective business letter. A good business letter should not ramble on it should give all important information in simple and precise manner. Professionals don’t have enough time to go on reading whole letter hence it is important to state your reason in the opening sentence of the letter.

To,

Brandon F. Mitchell

92 Ann field Rd 
CR4 4PN 
BEDDINGTON CORNER

Date: 14^th September 2010.

Dear Mr. Mitchell,

We are very happy to inform you that the board of directors has selected your proposal during the general meeting held on 12^th September 2010. We are satisfied with all the aspects mentioned therein and would like to give you the contract for the 50 slab casting machines.

We would send our representative to your office for the remaining paperwork and the token amount. All this machines should be completed within 18months as per your proposal latter. The payment for the same will be done in three installments first on the date of contract, second on the date of completion on 25 machines and tired on the date of completion of the contract. Your organization is known organization for the production of the slab casting machines hence we would love to have cordial relationship between two companies.

Yours Truly,

Hayden K. Stephens.

Bursary is the treasury kept aside for the utilized for funding the students who cannot pay the educational fees of the institutions. Asking for bursary funds is like asking for the help so the letter should be so drafted in polite words showing the sincerity and the willingness to study and make the fruitful use the funds received.

Karina Sykes,

821 Helen Ave
Modesto, CA 95350-6048

21^st October 2010.

Subject: Bursary application letter.

Dear Karina,

           I would like to inform you of my intention to apply for a bursary aid to assist me in my educational development.

I am currently enrolled in your school taking Bachelor of Science Major in Accounting Management. I am now at my sophomore years in college however my financial resources are keeping me out for educational opportunities.

Should I be given the chance to be a recipient of your bursary program, I am very glad to accept it and pledge to do my very best to exceed your expectations to me. I also wish to give honor to our school by maintaining my educational status and by excelling in some fields of education.

I am hoping that this will merit your preferential attention. Thank you.

Yours Truly,

Quinn Lionel Massey.

Writing effective business letters is not as difficult as it may seem. Business letters should conform to standard practices. If you don’t know the proper way to format a business letter, most word processing programs have easy to use templates which will set up the letter for you. A business letter has six essential parts: the heading, the inside address, the salutation or greeting, the body of the letter, the complimentary close, and the signature.

To,

Rakesh S. Chatterjee.

91 East Street
Hyderabad.

Dear Mr. Rakesh,

With reference to your address in our most frequent customer list we are very happy to inform you about our latest tooth past. With respect to the suggestions of our customers we made some modifications in our toothpaste. In today’s market it is very important to be customer friendly and keep their demands in mind.

With respect to this we have made toothpaste, which contains some herbal and Ayurvedic ingredients i.e. mint, neem etc. which will help to keep your teeth fresh and healthy. We are sending you this cream please use it and tell us your view. It has been already checked in laboratory of Indian Dental Association and its recognized by them but still we would like to hear from you.

Our customers are everything for us and we will always keep in touch with you.

Feel free to contact us for further suggestions.

Thanking You

Yours faithfully,

Subhash Gosh.