What are the basics of an invitation letter?

If you are reading this, then definitely you are here to know basics about writing an invitation letter. Time is money today, and you cannot afford to waste it by personally visiting invitees for the sake of giving invitation. In such scenario, the best option you have is to write an invitation letter.

Invitation letter is usually written to invite someone to an events like family celebration, get-together, party, business or social event. All these types of invitation letters can be divided into two categories:

  • First is, business invitation
  • Second is, friendly invitation

In any of the mention categories format and structure almost remains the same. In both the styles, you need to make use of perfect combination of present and future tense. Whichever type of letter you write, it is important to make use of impressive words.

Why present tense? Present tense represents the given invitation to a person. Why future tense? Future tense represents that an invitee will definitely attend an event.

In business style invitation letter, you should always make use of formal tone because you generally write such letters to business associates or clients.

In friendly style invitation letter, you can make use of informal tone because you generally write such letters to relatives or friends.

The letter you write should show your anticipation and it can be done by writing it using positive perspective. Word framing should be done in such way that readers should get smile on their face. In order to write a letter for an informal occasion you can make use of right phrases or some poetic lines.

Last basic thing you need to know about an invitation letter is that, always send it two to three weeks prior to an event.

What to include in your invitation letter? Know some Do’s and Don’ts!

How will you compose a right invitation letter? Writing a correct invitation letter is possible when you know the occasion for which you are planning to write a letter.

Invitation purpose

  • Do include some details related to your occasion
  • It can be a wedding invitation or party invitation or any other event

Honouree name should be included

  • Write the full name of a honouree
  • It can be name of the groom, bride, birthday person etc.

Include day, date and event time

  • It can be any week day or weekend
  • Don’t forget to view your calendar so that you can mention right day and date
  • Enter right event timings and do not forget to mention AM or PM

Include name of the place

  • If an event is organised in your home, then specifically mention your home address
  • If an event is organised at any particular restaurant or an event hall, then specifically mention the respective address
  • While mentioning details about physical address, you should add street name, city name, any landmark details etc.
  • Key point you need to remember is that zip code is not needed in an invitation letter

Mention dress code details

  • It is important to mention appropriate details about the dress code then be it related to any theme, colour combination, style etc.

Proof reading is essential

  • Proof reading is essential to correct mentioned wrong words or any kind of typo error
  • It can also allow you to dig out any kind of information that you have missed out in a letter

Few more things that you should know

  • Phrasing of letter should be done in the third person
  • Don’t make use of abbreviations
  • Spell out day and date, don’t use shortcuts
  • Mention details, whether you are accepting gifts or not

Guidelines for mailing invitations

Do you want to mail your invitation letter? If yes, then don’t do it during the last minute of an event. Sending mail invites before 3 to 4 weeks is advisable.

If there is long duration left for your event, then the new trend in market is to send the invitation in the form of SAVE THE DATE CARD. This can help you in notifying guest that you are planning an event on the particular date so that they can keep that date free for you. If the event, you planning to organize is on any of the holiday weekend then mailing such save the date invitation letter is important.

Know few invitation etiquettes

  • If you are sending SAVE THE DATE invites, then it is advisable to send them to your complete invite list. It is the best way to cut the cost.
  • If you don’t want to invite children, then never specifically specify this in your invitation letter. Instead, you should always right the name of the invited person on the envelope so that this can give clear message to the invitees.
  • While using humour or creativity in your invitation letter, ensure that it does not hurt any of emotion of the reader.
  • In your printed invitation letter, you should also add some personal touch.
  • Before 3 to 4 days of an event, it is advisable to send electronic copy of your invitation as a reminder to the guests.

When to use Apostrophes?

While writing an invitation letter, it is important for you to know some grammar Apostrophe rules:

  • For the plural of a name, you should not make use of apostrophe
  • You can use apostrophe to show plural possession but only when you use noun plural first
  • In order to show singular possession, you can use apostrophe
  • With contractions, you can make use of apostrophe
  • With possessive pronouns, never make use of apostrophe

Few examples of an invitation letter

Sample for exhibition invitation letter

  1. Sample Invitation to attend an Exhibition Letter
  2. Sample Invitation to attend a Fundraising Event
  3. Invitation to Attend a Fund Raising Event
  4. Sample Business Event Invitation Letter
  5. Accept an Informal Invitation to the Social Event
  6. Sample Invitation Letter
  7. Sample Party Invitation Letter
  8. Birthday Party Invitation Letter
  9. Sample Job Invitation Letter
  10. Business Event Invitation Letter
  11. House Warming Party Invitation Letter
  12. Invitation Letter
  13. Letter of Invitation – Business
  14. Indian Wedding Invitation Letter
  15. Invitation Letter For Sales

Sample for job invitation letter

  1. Sample Business Accepting Invitation Letter
  2. Sample Invitation Letter
  3. Sample Invitation Letter
  4. Sample Party Invitation Letter
  5. Sample Christmas Party Invitation Letter
  6. Sample Business Event Invitation Letter
  7. Sample Invitation to attend a Fundraising Event
  8. Sample Invitation to attend an Exhibition Letter
  9. Sample Confirming-Attendance Letter
  10. Sample Invitation to attend an Exhibition Letter
  11. Sample Resignation Acceptance Letter
  12. Resignation Letter From Workplace Sample
  13. Invitation Letter for Visa

Sample for party invitation letter

  1. Birthday Party Invitation Letter
  2. Sample Christmas Party Invitation Letter
  3. House Warming Party Invitation Letter
  4. Christmas Party Invitation Letter
  5. Birthday Party Invitation Letter
  6. Christmas Party Invitation Letter
  7. Personal Invitation Letter
  8. Writing an Invitation Letter
  9. Letter of Invitation – Business
  10. Accept an Informal Invitation to the Social Event
  11. Sample Invitation Letter
  12. Indian Wedding Invitation Letter
  13. Sample Invitation to attend an Exhibition Letter
  14. Sample Invitation to attend a Fundraising Event
  15. Sample Business Event Invitation Letter

Sample for wedding invitation letter

  1. Sample of Wedding Invitation Letter
  2. Indian Wedding Invitation Letter
  3. Indian Wedding Invitation letter
  4. Wedding Invitation Thank You letter
  5. Indian Marriage Invitation Letter for Friend
  6. Marriage Invitation Letter
  7. Wedding Messages
  8. Wedding Anniversary Romantic Letter
  9. Thank you Letter Wedding Gift, Wedding Letter
  10. Thank You Letter for Invitation
  11. Christmas Party Invitation Letter
  12. Congratulations Wedding Letter
  13. Letter of Agreement Form
  14. Wedding Announcement Letter
  15. Thank You Letter For Wedding Present

Sample for Christmas party invitation letter

  1. Christmas Party Invitation Letter
  2. Christmas Party Invitation Letter
  3. Sample Party Invitation Letter
  4. Birthday Party Invitation Letter
  5. Birthday Party Invitation Letter
  6. House Warming Party Invitation Letter
  7. Sample Christmas Letter
  8. Christmas Letter Sample
  9. Invitation Letter for Dinner
  10. Sample Business Christmas Letter
  11. Sample Christmas Letter
  12. Sample Children Christmas Letter
  13. Effective Christmas Letter
  14. Farewell Party Thank You Letters
  15. Third Party Authorization Letter

Sample for business accepting invitation letter

  1. Business Accepting Invitation Letter
  2. Sample Business Event Invitation Letter
  3. Letter of Invitation – Business
  4. Sample Job Invitation Letter
  5. Business Event Invitation Letter
  6. Sample Invitation to attend an Exhibition Letter
  7. Sample Christmas Party Invitation Letter
  8. Responding To And Accepting Resignations
  9. Sample Invitation to attend an Exhibition Letter
  10. Invitation Letter for Marriage
  11. Resignation Letter Formats
  12. Indian Wedding Invitation Letter
  13. Business Promotion Letter
  14. Business to Customer Introduction Letter
  15. Business Apology Letter

Sample for fund raising invitation letter

  1. Invitation to Attend a Fund Raising Event
  2. Sample Invitation to attend an Exhibition Letter
  3. Sample Business Event Invitation Letter
  4. Accept an Informal Invitation to the Social Event
  5. Business Event Invitation Letter
  6. Sample Invitation to attend an Exhibition Letter
  7. Sample Invitation Letter
  8. Sample Party Invitation Letter
  9. Charity Letter for an Event
  10. Birthday Party Invitation Letter
  11. Fundraising Thank you Letter
  12. Corporate Fundraising Letter
  13. Sample Social Event Letter
  14. House Warming Party Invitation Letter
  15. Letter of Invitation – Business

Sample Invitation to attend an Exhibition Letter

A sample exhibition letter is always written in order to invite a person for an event or exhibition organized by a company or organization. This letter is majorly written to inform others about the function so that everyone attends it. An exhibition becomes successful only when more and more people come to visit it. Thus …

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Sample Job Invitation Letter

An invitation letter is written generally to congratulate an applicant who has been successful in receiving a job. A job invitation letter generally consists of congratulations and provides details to the applicant that he has been selected by the company for the position he had quoted for along with other details about his job position …

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Sample Party Invitation Letter

Parties can be of different types, it can be business related or social ones. You generally write a party invitation letter in order to invite people. Writing letter is the best way to invite someone. A party invitation letter basically consists of all the information about the party. Also people feel glad to receive party …

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Wedding Invitation Letter

Weddings have always been great occasions and are celebrated lavishly. Friends, family and loved ones are invited for weddings because it is a great day for the couple who is getting married. Almost every known people of the couple are invited to attend the wedding. In that case a wedding invitation letter consists of all …

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Writing an Invitation Letter

An invitation letter is basically written in order to invite a person for some occasion or other purpose. However before writing an invitation letter the subject should be clear enough so that the reader does not get much confused about what the letter is about. An invitation letter should always be precise and to the …

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Sample Confirming-Attendance Letter

An attendance conforming letter is generally written when a person is invited for a function and he reverts back stating that he would be attending the function. Such letters prove to be useful as it gives an estimate to the event organizer as to how many people would be positively coming for the event. Sample …

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Sample Christmas Party Invitation Letter

Christmas is the most awaited festival not only for Christians for others too. Christmas is the last festival of a year and hence people make it a point to celebrate it in a grand way. Every year Christmas celebrations keep happening around the world in the most unique way. Christmas parties are conducted and letters …

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Sample Business Event Invitation Letter

Business invitation letters have always been of a formal type. A business event invitation letter is generally given to a manager or an employee of the company to attend an important programme. He is given special invitation in the form of letter because his presence in the function would matter a lot. Such business invitation …

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Sample Business Accepting Invitation Letter

A business accepting letter basically is written, or printed when a person requests certain changes or proposes to become a partner in the business venture. This letter is generally written to notify the person who has proposed for the role of partnership to let him know that his proposal has been accepted successfully by the …

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Sample Invitation to attend a Fundraising Event

A fund raising event is generally conducted for a specific cause. Thus while conducting a fund raising event everything should be done carefully. The invitation letters for these events thus should be written in a formal manner.  The person to whom the letter is written should be acknowledged. Many things need to be considered while …

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