Letters – Free Sample Letters

Dear Name,

This is a letter to inform you that your dues are way beyond __________ amount and we have been trying to contact you from past 10 months to inform you to come and make the payments. You have not responded to our calls or letters from past few months. The amount is very huge so we regret to let you know that since there is no communication from your end we are left with no choice but to take legal action.

We genuinely do not like to take such a step to our customers and would always stand by the customers to help them repay the debts. We request you to pay back the amount within 10 days. Please contact us at the earliest so that we can take the necessary steps. We do not receive your communication or the amount you will have you face the consequences. This is the final letter and going forward our attorney will deal with this.

Sincerely,

Your Name.

Every aspect of a business has a legal angle to it. This in fact is absolutely necessary also so that the business is not impacted by any illegal activities. Many legal points that help keep conflicts at bay govern most agreements or contracts. In earlier times since awareness was not so much, lawyers were not so much in demand. But now people and businesses have become wiser so they consult their lawyers before getting into any deals with anyone even if the other person is a known contact.

A Legal Letter is the one that is written to one party by another party’s lawyer. It is written only occasionally when situation demands it. An Agreement Letter, Contract Letter, Lease Letter, Rental Letter, etc are all kind of Legal Letters of different nature.

DOS AND DON’T’S OF LEGAL LETTER

• A Legal Letter should be very discretionally used
• It should be only written by a certified lawyer
• The first page of the Legal Letter should be written on a stamp paper giving it the authenticity it deserves
• The pages after the first one can be written on plain sheets of paper
• The signatures or at least initials of all the parties involved should be there on all the pages separately so that no sheet can be replaced
• The address of all parties involved should be mentioned in the letter
• It is absolutely essential for a Legal Letter to have a date on it
• The Legal Letter need not mention the full names of all the parties involved each time they are referred to in the letter. The parties can be given one word names such as consignor/consignee, appealer, etc
• The content of the letter should be very carefully written so that all the points are mentioned in it in detail
• There should be no grammatical or punctuation errors at all
• It is very important to proof read the letter before it is shared across
• All the things that need to be mentioned in the letter should be in bulleted or numbered form so that it is easy to read
• The letter must have the purpose written on top, for example “Agreement Letter”
• If there are any consequences if the directives in the letter are not followed then they too should be mentioned in the letter
• Communication in the Legal Letter should be absolutely transparent
• The language used in the letter should be simple and easy to understand by all
• It should not have any abusive, authoritative or dictatorial language written in it
• If there are any deadline dates involved then they should be very clearly mentioned
• All copies of the Legal Letter should be original copies
• A Legal Letter should have one copy extra than the number of parties involved. One copy should be given to each party and one copy with each of the lawyers involved
• If the parties involved with the letter are part of some company or organization, they must put their company stamp on the last page of the letter
• All parties that are involved with the letter should be informed in advance about the letter. They should not be taken by surprise

SINCE LEGAL LETTER INVOLVES MANY TECHNICAL DETAILS, NOT PUTTING UP A SAMPLE LETTER