Letters – Free Sample Letters

A sales letter is used in much customer-producer relationship. For example, a sales letter can be used for promotion of product or even to offer a service for the currently malfunctioning product. A sample sales letter for customer service can be seen below. Keep a sales letter short and brief.

Template:

To,

Client name,

Address of client.

Date.

Dear client name,

We heard from you that you are having problems with our product that you purchased last month. We, from this company, offer always good quality products with good service life.

As our product caused inconvenience, our company offers you a free service in order to make sure that everything is working in order and you are satisfied with it. Soon, a officer will be at your doors to take care of our product.

For additional information, you can call us at our customer service desk or visit our website.

Thanking you,

Yours truly,

Name,

Designation.

Summary: A travel sales letter should carry all the details of your dealing. It should provide all the merits to know the details by reading the letter itself. Only a well-written sales letter will be given importance. Here is one great example of travel sales letter.

Lucy Wills

65 park street

Maiden rings, USA 65524

March 25, 2009

Mr. Jack Wilson

Resourcing Manager,

Trade Flight letter,

58 Valley Street

Big City, USA 75423

Dear Mr. Jack: I came across your company information at overpower.com and I have to say the high standards trapped my concentration. We would like you to sell our products in your flights. They certainly match your standards. We have an excellent repute of rewarding customers’ needs and we hand out immediately. We have focused in drinks that are produced and packed for travel sales. The journey packages have become so well accepted with other travel companies due to their expediency.

Our sales team is skilled and they are what I can call sales masters. They are able to multitask as well as think instantly. I am writing this travel sales letter to request you to do dealing with us. We can organize for a meeting for more discussions.

Yours Sincerely,

Signature

Lucy Wills

Summary: If you are newly appointed sales person in company so introduce yourself to the present clients and customers of the company. You can send this letter to all those valuable customers of company to begin a good relation with them. By this way they will know your personally and will contact you easily for any further orders.

From: Praveen Kumar

GK Trading Company,

New Delhi.

To: Kamal & Company

Sanjay Street,

New Delhi

Dear Sir,

Please let me take this opportunity to introduce myself as the newly appointed sales agent for GK Trading Company. As I joined the company recently I went through our records to find that you are one of our most valuable customers.

As an initiative to a growing business relationship that will benefit both of us, I will be pleased to visit you in your office at your convenience in order to understand about your company to enable me to provide you with a better service. I could also introduce our new products to you.

I wish to call in your office, want to make the appointment, as am looking forward to meeting you personally.

Thanking You,

Yours sincerely,

Praveen Kumar

Summary: Selling Incentives Sales letters are important to bring good deals between two companies. Through this letter, you can inform your clients about the new products and incentives with them. Here is an example for such type of letter. You can read it and understand the fact. The selling incentives sales letters shown below mentions an incentive discount offer by a company.

Johnson K.T,

Purchase Manager,

Apsara Books,

Trivandrum.

Dear Mr. Johnson,

We are in great pleasure, to work with your company which one of the famous note book manufacturer of the country. The best thing about your brand is the good quality paper of your books.

This is to inform you that our company, Ritz Paper Mills, has launched a new type of paper, which is not made from trees but from the sugar cane waste, Molasses. The quality of this paper is very fine and it is better than the normal paper. Due to the launch of this new product, we provide a 50% incentive offer discount.

You can contact us via the given address or phone, to avail this offer and to know more about this offer.

Sincerely,

Ashish Bal,

General Manager,

Ritz Paper Mills

Contact: +91-9943332315

Summary: Used car sales letter is written by those companies who provide second hand cars for sale. These companies can write those points in this letter, which can attract customers and can increase their sales. It will also increase the trust factor of clients and their sales will automatically be improved.

15^th September

Mr. Allen Sanders

Purchasing Manager,

TEBC Co. Ltd.,

209864-087,

Cape Town,

South Africa.

Dear Sir,

Buying a new car was the in thing during the past couple of years. The trend was short lived due to the shiny little cars gave very very often and spare parts being difficult to find. On top of it, the parts were expensive. Then the buyers of cars realized the value of used cars. We at North Motors do the buying and selling used cars as it is our specialty. These nearly new cars handpicked by us are just like new cars. In addition, if they need we do a bit of refurbishment too.

Your company buys cars to be given to your employees to make them to work better. As purchasing manager, you are involved in this activity. As you know, used cars come in handy for this kind of purpose, as they are able to cover long distances at a stretch. They are a more resistant to wear and tear. Your consideration will be very much appreciated.

North Motors Ltd.,

3489433-34,

South Africa.

Summary: While you are dealing with business activities, it is necessary to make thank you sales letters. If some clients made a purchase, from your company it is necessary to thank them and send more details such as introduction of new products, new sale activities implemented etc. Here is an example for a thank you sales letter. Through this letter assure them best quality of products in future as well.

To:

(General Manager)
(Perfect Software Limited)
(Mangalore)
(Karnataka)

(13 August 2010)

Dear Sir,

On behalf of Crazy Mobiles Limited, I would like to thank you for the tremendous purchase of the 100 Nokia Mobiles done by you from us.

It would be our good fortune to do business with you in the future and we look forward to implement a long-term relationship with such opportunities in the future. We assure you that our quality products will serve the needs of your customers’ everytime and you will not find any complain in working with us.

Thanking you once again.

Sincerely,
(Anand K.K)
(Crazy Mobiles Limited)

Summary: A sales letter is important for every business organization. We know that Sample Sales letters are individually typeset, typewritten and printed, as a form letter and then completed by inserting the names and addresses according to the prospects. Here is a description of a particular product in the form of a sample sales letter by a particular company.

15th Feb 2006.

Mrs. Joe Walkins,
Purchasing Manager,
DTEB Company,
875554-042
Down town, USA.

Dear Sir/Madam,

It’s my pleasure to introduce, user friendly software which can act as an effective assistant of you by reducing your work loads. I have been walking around offices by creating awareness to people over the past few months. Many insurance companies had accepted my software and they were happy due to my visit. I am proud to help you by making your work easier and reducing your operational costs.

I am very happy to show you the features and demonstrate the function of my new user-friendly software, which has greater capabilities to help you. If you want to reduce the number of workers in your firm, this software is an outstanding tool to help you do that.

Matoma Software Developers,

4323778-011

USA.

Summary: Sales letters play a major role in business activities like product introduction, product distribution, and product definition. The following letter shows an example for introducing a product for sale. You describe few necessary things about the product, which is available on sale. You can read this and understand the ideas for writing such letters.

From:

(Beauty Herbals Limited)
(10, General Market)
(Mumbai)

To:

(General Manager)
(PPKK Beauty Clinic)
(Delhi)
(16th June, 2010)

Dear Madam,

We are introducing our new product with great pride and pleasure ‘Fair and Beauty Lotion’ to you.

It is one of the best beauty making products available in the market today. It is famous product in many oversees market. We are providing this to you at very low cost. Our claims are only based on different feedbacks received from various clients and not based on self-judgment.

We humbly request you to try this item in your centers and we assure you that you would be in a great pleasure with the results. Our Senior Sales men would be ready to keep in touch with you to describe you more about our product.

Thanking You,

Sincerely,

(Manoj Maman)
(Vice President-Sales)

Summary: When you want to inform your clients about the release of new products, offers etc from your company then presentation/offer letters are important. Your clients should get impress through the presentation mention all the details of your product and give some idea about the offers you can provide them. The following letter is an example for such a letter. It mentions a new offer implemented by a company.

From:

(KK Appliances)
(Kochi)
(Kerala)

To:

(General Manager)
(MPP Software)
(Trivandrum)

(20 May 2010.)

Dear Sir/Madam,

I would like to introduce our company KK Appliances to you which has been in the business regarding sales of Electronics equipments for the past 5 years. It is our pleasure to provide high quality products at very competent prices. We are best manufacturers of appliances throughout the place.

We would like to offer to your company the latest laptop at the cost of Rs.28000, which consists of all the new features. You would agree this is one of the best deals while considering all the features of the offered laptop available in the market.

We are looking forward to your positive reply.
Thanking You,

Sincerely,
(Jithin K)
(KK Appliances)

Summary: writing a sales letter is not an easy thing to do so follow a sample sales letter for this purpose. Samples sales letter are written specially for those people who do not have any idea about sales letters and they need it to carry forward their business. One professional sample sales letter is given here.

Mr. Charles A. Forster

Editor,

Reading for All Magazine,

38 Thompsons Lane
SN12 6GW
MELKSHAM

14^th September 2010

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