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Charity Funds Request Letter

This is a letter usually written to an individual person, a firm or any social organization asking them for contributions for those who are in need.

This is a type of request letter where the sender requests the receiver to help him out financially. This letter should be dispatched with adequate proof to convince the reader of its validity.

It is always better to type the letter so that there are no spelling mistakes and problems caused due to bad or illegible handwriting.

Provide all the necessary details – Provide all the details necessary for the reader to completely understand what is the purpose and what your plan is.

Introduce your organization – Talk briefly about your organization and the role played by the organization. Other credentials like credentials of the organization, past success and general information about your organization.

Clearly state your idea – Be sure to state the idea clearly. Any indecision casts doubts on the minds of the readers. Clarity improves the chances of obtaining charity sources.

Avoid giving wrong information – Provide information to the reader only if it correct and authenticate. Never lie or provide wrong information to convince readers.

Always use a professional tone – Remember to always maintain a professional tone when writing a charity letter.

Say thank you – Always use polite language and remember to say thank you. Explain how helpful it will be for the recipients of the charity.

Always remember to use a positive tone. It helps a lot.

Limit the letter to a single page if possible.

While ending the letter a thank you note to all should be mentioned. That would make a positive impact.

Charity Funds Request Letter Template

Use our free Charity Funds Request Letter to help you get started. Simply download the .doc or pdf file and customize it. If you need additional help or more examples check out some of the sample letters below.


Receiver’s Name
Receiver’s Title
Receiver’s Organization
Receiver’s Address

Subject: ________________[Mention the subject]

Dear [Mention the name of recipient]

I am __________[Mention your name]and I am a ___________[Mention the your post and organization]. My organization is helping the old age homes by providing them___________[Mention how you are helping them]. As the old age home has a large number of occupants, we are in need of a lot of funds constantly.

Thus we are making a humble request to you to help our cause by making whatever contribution you seem fit. It would help them a lot to lead healthy and happy lives. Please feel free to call me in my office phone number from 10 AM to 5 PM.


Yours faithfully,
Your Name
Your Address
Your City, State, Zip Code
Your Phone Number
Your Email


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Charity Funds Request Letter Sample, Email and Example/Format


Mr. Anil Reddy
Kerala, India

Subject: Charity Funds Request Letter

Dear Mr. Reddy,

As you know about the Tsunami that had hit recently, the Southern part of India was hit pretty hard. It has caused extensive damage to life and property in South India. In the past, you have helped our organization by donating Rs. 2 lakhs for the victims of the earthquake last year.

It proved to be very helpful to the victims. Thus, We are writing to you asking you for your help. Please feel free to donate any amount of money or any other food products to help the victims recover and get back to their normal lives.

I would like to thank you for taking the time to go through the letter and look forward to your co-operation.

Yours truly,


Alu Nathan
Kerala, India


Email Format

This letter is addressed to any organization or a business firm or to any individual person to help and donate money for the relief work or to help those people who are displaced by natural disasters or who are in need of funds.

This letter should be genuine and should be dispatched with adequate proof so that the reader should be convinced that the letter is genuine.

Mr. Anil Reddy

As you know about the recent Tsunami had hit the southern part of India really hard. It has caused extensive damage of lives and property of the people belonging to south India. In the past, you have helped our organization providing us with a donation of Rs. 2 lacs for the earthquakes victims a few years ago.

It proved to be a great help for the victims. This time also I kindly want to request you to donate money for the victims of Tsunami and if possible provide service like providing food as yours is a dairy product company.

We kindly request you to make a generous donation to enable us in the relief work we have undertaken in these regions. Many organizations have shown positive response and we hope we get the same from your side as well.

I thank you for the precious time you gave for going through this letter and hope to look forward to your co-operation.


Thanking you,
Apu Chinaswami


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