A corporate charity letter is addressed to any business firm or an organization requesting them to donate money for relief work or to help those people who are displaced by natural disasters or who are in need of funds. The letter can be to members of one’s own organization as well. The letter should be genuine and be dispatched with necessary proof so the recipient is convinced of the genuineness of the letter.
Tips for writing a sample charity letter
Here are a list of tips to help you write great charity letters
It is always better to type the letter so that there are no spelling mistakes and problems caused due to bad or illegible handwriting.
Provide all the necessary details – Provide all the details necessary for the reader to completely understand what is the purpose and what your plan is.
Introduce your organization – Talk briefly about your organization and the role played by the organization. Other credentials like credentials of the organization, past success and general information about your organization.
Clearly state your idea – Be sure to state the idea clearly. Any indecision casts doubts on the minds of the readers. Clarity improves the chances of obtaining charity sources.
Avoid giving wrong information – Provide information to the reader only if it correct and authenticate. Never lie or provide wrong information to convince readers.
Say thank you – Always use polite language and remember to say thank you. Explain how helpful it will be for the recipients of the charity.
Benefits – Don’t forget to mention how their contribution will help the recipients of the charity.
Proofread – Always proofread a couple of times before dispatching the mail. Mistakes create a bad impression on the sender.
While ending the letter a thank you note to all should be mentioned. That would make a positive impact.
Always remember to use a positive tone. It helps a lot.
Keep it simple and to the point. Limit the letter to one page if possible.
Corporate Charity Letters Sample
Mr. Timothy C.Casper
2853 Lake Forest Drive
Harrison, NY 10528
Subject: Corporate Charity Letter
Dear Mr. Timothy
I am Scot Canada and I am a chief executive officer in the same organization you work for. As you have been working with us for the past 2 years, our organization would like to inform you regarding the decision to help an orphanage every year. Thus we require a little help from our employees and hence we are seeking you.
We have a plan to deduct a small amount of money from the employees’ salaries twice every year. This money would be collected at the end of the year and would be donated to the orphanage. The amount of money to be donated completely depends on each employee. For this you would just have to inform us and make the contribution. I request you to please contribute as much as possible for this good cause.
Scot M. Canada
Chief Executive officer – Galaxy Pvt. Ltd
326 Hedge Street
Great meadows, NJ 07838