Letters – Free Sample Letters

This letter is addressed to a school by anyone who wishes to help it by donating money in the form of charity. Mostly money is donated to orphans school or to school where mentally challenged children’s are thought. This is a very kind and good way in helping a child to read, learn & write, who cannot afford their studies.

Joseph C. Wray

Dean-Rupert Institution

556 Vesta Drive
Lombard, IL 60148

Subject: Donation for the school.

A few days ago, I have come to know about your school, and I am very glad and appreciate your hard work to take your school to greater heights every year. One of the main features of your school is that this school only admits the poor or orphans and I know that your school only runs on charities. I genuinely appreciate and respect the kind of work you are doing for the poor and would like to contribute some money for the same.

I would like to donate on fourth of my salary every month to your school. The amount may not be helpful to everyone but at least some child may be benefited by it. I would surely try to spread this awareness as much as I can among my closed ones.

Thanking you.

Yours faithfully

Walter K. Blackwelder

270 Tibbs Avenue
Cooke City, MT 59020

This letter is addressed to any organization or a business firm or to any individual person to help and donate money for the relief work or to help those people who are displaced by natural disasters or who are in need of funds. This letter should be genuine and should be dispatched with adequate proof so that the reader should be convinced that the letter is genuine.

Mr. Anil Reddy

CEO, ABC Ltd

Kerela.

As you know about the recent Tsunami had hit the southern part of India really hard. It has caused extensive damage of lives and property of the people belonging to south India. In the past, you have helped our organization providing us with a donation of Rs. 2 lacs for the earthquakes victims a few years ago. It proved to be a great help for the victims. This time also I kindly want to request you to donate money for the victims of Tsunami and if possible provide service like providing food as yours is a dairy product company.

We kindly request you to make a generous donation to enable us in the relief work we have undertaken in these regions. Many organizations have shown positive response and we hope we get the same from your side as well. I thank you for the precious time you gave for going through this letter and hope to look forward to your co-operation.

Thanking you,

Apu Chinaswami

XYZ NGO

Kerela.

Those who are in need of money write to any institution or a firm or to any organization this letter. Through this letter, one can ask for help through donation for the upliftment of the poor.

Sandra R. Mcmunn

3924 Archwood Avenue
Decker, WY 59025

Subject: Donation for poor children

Dear Mrs. Mcmunn,

I am Michael Cromwell and I am the principal of Harvard Secondary school of education. Our school has strength of seven hundred students. With this letter, I have attached our schools photo and related documents. Our school has been running for the past twenty-three years and is one of the oldest schools in town.

We at Harvard help poor students to complete their study through scholarship every year. The scholarship is given only if there is any donation received. The scholarship is named after the person or company or any organization that sponsors that amount. We have different range of scholarship to choose from. Every year there is a function organized in our school where we announce these scholarships to the deserving students. In this aspect, I request and hope that you will help us as per your convenience or in anyway possible. The amount donated by you might help a child fulfill his dreams.

Thanking you.

Yours truly,

Michael Cromwell,

Principal,

Harvard School of Secondary Education.

This type of letter is addressed to any individual, who can help an organization of physically handicapped, etc. in raising funds in anyway possible. Funds can be raised through auction or charity or through any other ways. The letter should have attachment, which proves that the letter is genuine.

Ethane Kinsela

84 Weemala Avenue
Nanami NSW 2806

9^th Sep 2010

Subject: Fund raising for mentally handicapped people.

Dear Mr. Ethane

Hi. I am Lily Godfrey and I am writing this letter to you on behalf of ABC NGO. Ours is an organization for mentally challenged people, where we teach them some means of livelihood with which they can earn their living. We also have school for them where we learn them to red and write.

Here with this letter we have enclosed a beautiful calendar painting by our extremely students talented students. All the students who have done this painting and are responsible for this calendar are mentally handicapped. They have done this with a little help from our teachers. This activity has taken almost two to three months to get complete. More such type of painting have been auctioned in the exhibition which is being organized on Sunday in our school. I hope you will be there to encourage and help us in any way possible.

Thanking you.

Yours truly,

Lily Godfrey

2 Boulter Close
Fitzgerald Creek QLD 4860

Charity letter should always be written on specify organization’s letter head so that the receiver accept it without any hesitation. It should content cause for which the charity is needed and specific amount of charity. Being clear about the amount and time period for making a charity will help you to get the required help as soon as possible. At the end of the letter don’t forget to thank him so that he will look forward to help you. The receiver’s name and address along with the organization’s proof is equally important.

Mr. Melvin D. Seward

3600 Fantages Way

Coeur D Alene, ID 83814

08 September, 2010

Subject: CHARITY INTENT LETTER

Dear, Mr. Melvin

I am Mr. Chad K. Brownfield founder of Growth Social Beneficiary Pvt. Ltd. On behalf of our organization I hereby request you to please donate some amount of money from your income as a charity for our social cause. Our organization is helping poor and needy people for getting shelter, clothes and small work. We know that you have been associated with so many charitable trusts thus we approach you. Our organization is established in the year 2000 since then we are helping sincerely peoples who really need our help. Till know we have provide shelter, clothes and work to almost 20,000 people across the world. It’s our honorable request to you that please do the needful and donate as much amount as you want.

Yours Sincerely,

Mr. Chad K. Brownfield

Founder-Growth Social Beneficiary Pvt. Ltd

4929 Murphy Court

Los Angeles, CA 90017

When writing a letter making an appeal for charity or any fundraising campaign then make sure that the letter should state your request in an appropriate manner so that the reader will impress and make charity. The letter should be written on the letter head instead of blank paper and it should state the valid registration number which will help the reader to make decision that the organization is no making fraud.

Mr. Keith K. Lowry

Head Council-Shakespeare Books House

1322 Gore Street

Houston, TX 77030

08 September, 2010

Subject: BOOKS CHARITY LETTER

Dear, Mr. Keith

I am Mr. Timothy C. Kelly Vice President of United Welfare Association hereby inform you that we have open a Library of worlds most readable books for small and needy children’s. As Shakespeare Books House has huge collection of the great Shakespeare’s books and these books are highly in demand by the children’s. Hence we request you to please make a charity of some books from your book house so that these small and needy children’s can also take advantages of these valued and knowledgeable books. We know that you are such a kind hearted person and you had shown great interest in charity for pervious organization thus we approach you. I know these books are very costly therefore I request you to make charity for as much books as you want. Kindly accept our honorable request and do the needful.

Yours truly,

Mr. Timothy C. Kelly

Vice President-United Welfare Association

1582 Patton Lane

Raleigh, NC 27609

Holding a responsible position in the society is a daunting task. A person, who plays a pivotal role in the society, needs the help of his fellowmen to fulfill the demands of office. Hence help is desired, from all the sections of the population that will in turn help needy. Writing a charity appeal letter can be a first step in asking for help and is a very genuine and straight but very polite way of asking for charity.

Here is a charity appeal letter sample:

To

Mr. Kelvin Clark,

General Secretary,

Goodwin’s Inc.

Burlington, Vermont

12^th May, 2010

Dear Mr. Clark,

As the mayor of the town I would like to make a sincere appeal to you for the charity fund. This fund is made to build an Old Age Home for the senior citizens of our town. As nearly every town has at least one Old Age Home except ours, I have undertaken the project to build one in our town also. After this, I intend to start an orphanage. As such an ambitious project is not possible without the help of all the town people, so I make a genuine request to you to contribute towards this task of helping the ones in need.

There will be a meeting on 15^th of this month where all the members of the council will discuss about the old age home project and I will present the report about it. I am looking for a good monetary help from you and hope that you will give a significant contribution in it. I want that being a part and the pillars of our society, we should not neglect these old people because at this point of time they need our care and affection. Being a prominent figure of the town I kindly request you to come forward to help in making this project live.

Hope to get your earliest reply.

Thank You,

With regards,

Jessica Simpson

Mayor

Helping the people in need is the stately contribution for the society. There are many organizations that are performing very well for the upliftment of the people in need. But they can do anything with funds so it is our duty to help them by funding according to our limits. When you are sending a donation write a letter for it to show your interest so that they may feel great for their work.

Here is a charity donation letter sample:

From:

Lara Crimpson,

A30, Avenue Apartments,

Dutchess, New York

To:

Mr. Mark Williams,

Director,

AIDS Relief Work Society,

Nigeria

12^th May, 2010

Dear Mr. Williams,

After reading a newspaper report about the charity work carried by your organization towards the AIDS orphans, I too would like to make my sincere contribution in your relief and development agency, which serves the AIDS orphans in Nigeria. I am deeply moved with the present situation of these children and keenly interested in doing something for them in any ways.

I am enclosing a cheque of $1000 with this letter and hope this amount helps you and your organization to uplift and help the needy people. Besides monetary help I can forward you the names of some voluntary agencies in my country along with the names of some persons who will help you in this noble cause. In future you are invited to ask any sort of assistance required from my side, I would be grateful if I can be of any help to you and your organization.

Thank You,

Regards,

Lara Crimpson

From:

Your name

Title,

Foundation name

Address

City, state, zip

Date

Dear (name of the person)

Our foundation has under taken to help those affected in the recent floods. We would be thankful to you if you provide us with the necessary funds or help in the form of food, clothes, and books or with the help of volunteers who can help us for this cause.

You must be aware how many people are affected by the floods. We are trying our best to support as many as we can. However, we need funds and volunteers for this cause. I request all your employees to come forward and contribute freely for the cause.

In our earlier projects of this kind, we have received a positive response from your employees, and we look forward to their continuous support and help. You will be happy to know that last year’s amount was used for the admission of two girl child to the school and also towards the medical expense of another child. It’s because of your help that poor people get support and courage to lead a normal life. I am sure this time also you and your employees would help the foundation in the similar kind of work and support wholeheartedly.

Thank you for your time and consideration.

Sincerely,

Your name

“True charity is the desire to be useful to others without the thought of recompense” – Emanuel Swedenborg.

Charity Letter is a letter given to an individual or an organization for any donations received or given in the form of money or clothes or any form of sponsorships. Say for example if no tangible items are given to an organization but all expenses incurred on a child (her/his education, clothes, food, etc) are all taken care of by a sponsor is also a form of charity.

A Charity Letter is not only an acknowledgement of having received or given something, but it also helps in tax savings as most donations are exempted from tax. So next time you give any money towards charity, take the receipt, present it while filing your income tax returns and you will see that not only have you done good for someone but you have got its benefits too.

Some points that need to be considered while writing a Charity Letter are:

• The letter should specify the form in which the charity has been given
• It should be addressed to the individual or organization from whom the charity has been received
• If the individual or organization has specified the use that this charity should be put to, then that too should reflect in the letter. For example, the desire of the individual or organization is to get a lunch hall in a school for the orphans made from the amount given then the Charity Letter should say that
• If the Charity Letter is being issued by an organization then it should be on the company’s letter head
• The Income Tax Act against which the charity is exempted should also from a part of the letter (if it already is not a part of the printed part of the letter head)
• A Charity Letter should also indicate that the contribution is purely voluntary and has not been given under any pressure
• Specifying that no purchase has been made against the charity is also an integral part of the letter in the absence of which it can be considered as a sale by the charitable institution or an investment by the individual or organization making the contribution

SAMPLE CHARITY/DONATION LETTER

Ms./Mr. ______________ or M/S _____________

Complete address of the individual or organization

Date:

Subject: Acknowledgement of receipt of voluntary contribution

Dear ______________

We are a non-profit making organization working towards the empowerment of orphan children. In your endeavor to support the organization successfully achieving its goals, we thank you and acknowledge receipt of Rs.__________ vide Cheque/Draft no. _____________ dated __________ drawn on _______ in favor of ____________________.

We assure you that as per your desires, the contribution made by you will be used for the construction of a lunch hall at our orphanage so that our children can eat in a covered area, which we are very sure they will love.

We confirm that all contributions made to our organization are exempt of Income Tax under section _____________.

We once again thank you for your valued contribution and we will keep you posted with the lunch hall construction developments as well.

Thanking you

Yours sincerely

(Name and designation of the signing authority)