City, state, zip
Dear (name of the person)
Our foundation has under taken to help those affected in the recent floods. We would be thankful to you if you provide us with the necessary funds or help in the form of food, clothes, and books or with the help of volunteers who can help us for this cause.
You must be aware how many people are affected by the floods. We are trying our best to support as many as we can. However, we need funds and volunteers for this cause. I request all your employees to come forward and contribute freely for the cause.
In our earlier projects of this kind, we have received a positive response from your employees, and we look forward to their continuous support and help. You will be happy to know that last year’s amount was used for the admission of two girl child to the school and also towards the medical expense of another child. It’s because of your help that poor people get support and courage to lead a normal life. I am sure this time also you and your employees would help the foundation in the similar kind of work and support wholeheartedly.
Thank you for your time and consideration.