Letters – Free Sample Letters

Dear________,

This is to inform you that I am a tenant of ___________ apartments, flat no ________ and I have a major problem in the kitchen. The passage to the drain is blocked the water is leaking continuously, I first thought that it was a clog in the drain and put a special powder which cleans the blockage of the drain but that didn’t work and I informed the secretary about it two days back, but hasn’t yet turned up with a plumber. I can’t go to the kitchen as it stinks and the water is getting blocked which can spread infection due to bacteria and pests.

According to the contract such things should be taken care by the apartment management but I am really disappointed by the way things are going on, even after repeated calls no one is bothers to check the problem. I request you to look into the matter soon and repair it at the earliest.

Sincerely

Your name

When writing a complaint to your bosses always state your concerns clearly and to the point. Do not use any abusive language. Always keep a hard copy of the letter sent to the boss. If the same problem persists write again but mark a copy to the HR.

Dear Sir,

This is to bring to your notice that yesterday during the meeting you shouted at me. I found it very unprofessional and you shouted in front of the entire staff. I do not accept such behavior and request you to be more professional going forward. I understand you have all the right to reprimand me when the work is not done or the targets are not met. But I will not accept abusive language and hope that you will understand what I want to convey.

Yours sincerely

Your name

Many of us have many complains. And we always want them to be solved as early as possible. A complaint can be made over the phone or by writing a letter. A letter of complaint imprints your situation in better way and in a legal manner. A complaint letter should be precise and the exact problem should be mentioned.

Here is a sample complaint letter example:

From:

Steven Johnson

House no- 50

Orchid Apartments,

7^h Revenue,

New York

To:

Mr. James Lawrence

Manager,

Genius Electricals Ltd,

New York

16^th May, 2010

Ref: Complain letter regarding the non working of the refrigerator

Dear Mr. Lawrence,

On 3^rd April, 2010 I have purchased a refrigerator from your showroom. Its model no. is 185665 and bill no. is 1032. After installation it was working fine for a week but then its cooling system has broken down.

I first made a verbal complaint about the issue but no action was taken for about a week. Then again I complaint about the problem and one of your engineers came and did the inspection. He advised me to change the complete set as there was some technical problem with the cooling system which could not be fixed permanently.

Therefore, I request you to kindly change the refrigerator as it is still in the warranty period. I am enclosing the copy of the bill and other documents for your reference and hope that my request will be entertained very soon.

Thanking You,

Sincerely,

Steven Johnson

(Your address)

(Street name)

(City)

Postcode

(Other contact details if any)

(Date)

(Name of the contact person/customer service manager)

Company name)

Company address line1

Company address line 2

City

(Post code)

Re:   (bill number, date, product etc)

This is in reference to the (bill no, product purchased, etc) at (where you purchased it from and other transaction details).

My family and I have been buying products from your outlet from past five years and I am really disappointed with the service given to me by the customer service representative when I came to purchase (product) from your shop (on date) .When I checked the goods at home the (product) was of different color and model than the one that I purchased. So I called the shop to return the product but your customer service representative refused to do so and was using very abusive language.

Kindly solve this issue as I bought it as a gift for my relative and I will be grateful if you could send me a replacement.

I am looking forward for an immediate resolution and hope that this will be resolved before (date) of (month).

I may also be contacted at (phone no) or by (email address)

I am also enclosing the copy of the receipt for your reference.

Yours sincerely,

Sign

(Your name)

Dear Name,

I was suggested by my sister about your work for the renovation of my house. I also inquired from other sources and all suggested your name. I was relieved that I was giving the work to a contractor who is known in the locality. I was very impressed as everyone spoke so highly about you. When you started the work I clearly informed you that after two months it’s my daughter’s wedding and I need everything to be done before that.

But now only two more weeks are left for her marriage and nothing much has been done. The flooring is completely remaining and the doors and the windows are not fixed, the garden gives a bad look and also your workers are never on time and up to the mark. As per the contract you promised that the work will be completed on ___________(date) but nothing is done. If the work neither is nor fine by then I will be forced to cancel the work and take up another contractor. It’s really disappointing as I have to take care of my daughter’s wedding plans and have to organize too many thing I can’t keep coming to this place and check when the work be completed. I am now worried if it will be completed before the wedding.

I request you to complete the work as soon as possible,

Sincerely,

Your Name.

Your name

Your Address

Your City state, zip

Your Phone number,

Your Email

Date

Name

Position,

Department

Office address,

City, State, Zip.

Dear Name,

I enrolled my son to your organization thinking that my son can get a good exposure to the new software programs, but as I got to know that from past one month it’s only a theoretical class and no practicals. I as much as I am aware computers you must have good practical classes. We have paid high fees for six months program and now you don’t even have a good computer teacher to for guidance and explain about the program.

He is good in his academics and would be joining engineering college. I was in the perception that he can learn some software and have exposure to it so that he doesn’t find it hard in his degree college. I am really disappointed as what the counselor had promised is totally different about the course. Since there is no teacher now you have told that the course will be prolonged for 2 more months but my son has to join the engineering college in different state , I would suggest please refund our money as I am not happy with the course or see to it that a good training is given to my son.

Awaiting your reply,

Sincerely,

Your name

COMPLAINT ABOUT HARASSMENT

Mr/Mrs ___________

Address___________

Date ___________

Subject: – Complain about harassment

Dear Mr/Mrs

With due respect I will like to bring to your attention the rude and incompetent behavior of Mr___________ (Name).His attitude toward the junior is totally non-professional. He has been treating his juniors in the way totally unacceptable.

It is due to all this we find it difficult to work along with him. He also exploiting his positions for his personal gains and even threatened many colleagues and juniors. The reports made by him also have many irregularities and facts have been misquoted to make the reports look one sided. His reports and memos for promotion are also biased.

It’s our humble request that kindly look into the matter and take some serious steps in this regard to improve his conduct and behavior.

Thanking you

Yours

Name _____________

Designation_____________

Dear Sir,

This is to inform about the noise that comes from your flat. Since I am staying down stairs the sound hits hard. I understand that you have six and eight year old children and it’s not easy to force them from doing something but most of the time we hear something dragging or banging on the roof top. Which is very annoying? My wife has migraine ad she can’t bear such noise. It’s become an everyday affair and is intolerable. Please take care of this as my mom is very old and cannot bear such sound and needs to take rest. Your kids keep running on the terrace and the first floor which gives a very loud noise. I would suggest you to allow them to play in the ground floor or when in our lawn I would be happy to leave the gates open. I hope you understand my position and would bring some solution to it.

I hope you take it in a positive way and we do not have any offence to your kids but I am really facing problems with the loud noise. If it was not for my wife and mothers ailment I wouldn’t have bothered you.

I hope you will take care if this

Thank you for your time and consideration.

Sincerely.

name

Dear Name,

I had booked my car for the transportation to___________ a week back through your cargo company_________. This was with respect to the transfer I had, and I wished to get the car soon as I have to travel a lot in my work. I was assured that the car would reach the destination in two working days, but I received the car after almost a week, that too we had lot of problems as none of the employees of your office could inform what was happening. We had to make a number of calls to your office, and we didn’t get a proper answer. Finally yesterday I received the car, but I am really upset that the car has dents is all the places and the rear window and wiper is broken.

I was charged initially ___________ for transportation amount of which I had to pay 80% at the starting point and 20% at the time of delivery. Yesterday the driver called me and informed that there is no petrol, and that he would require an additional amount to bring it to my door. The car was filled full tank with petrol at the starting office, but by the time it reached me I was charged me extra.

I am really disappointed with the service; first the amount of inconvenience caused was immense because of the delay. Second the car was not delivered in the proper condition request you to look into the matter and refund the amount for breakage.

Thanking you,

Your name,

From,

Your name,

Name of the organization,

Your Address

City, State zip.

Date

Recipients Name

Recipients address

City, State zip.

Dear Sir,

This is in reference to the problem we are facing everyday because of the loud music from your house. My children are both studying in higher secondary school and the music from your house is disturbing them in their studies.

I can understand that for once in a while partying and having such music is okay but now it had become a regular affair and has became a cause of disturbance. I understand that everyone has the right to enjoy but the volume of the television is there from morning to evening and the loud music is very disturbing. Please take care of it as volume is distracting us from work and children get distracted from the studies. I am sure you will understand how important is the class X and XII exams. My mother is very old and is a heart patient who is bed ridden and needs good sleep at night. But the loud noise from your flat she is not sleeping well and her health is getting affected.

I have been trying to meet you and discuss this but I was told that you were away on a business tour.

Hope you understand our problem and reduce the volume so that we can stay in a Friendlier manner.

Regards,

Your Name.