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Tenant Complaint Form

A tenant complaint letter is used to express dissatisfaction at the treatment extended by the owner to a tenant, disgruntlement on non-completion of promised task or to complain against a troublesome situation in hand. The dissatisfaction could be due to issues like sudden notice to vacate, steep rise in rentals, negligence towards maintenance of facilities and amenities and so on.

  • Start by mentioning the duration for which you have been a tenant and specify that you have been regular in remitting bills.
  • Explain your problem and the inconvenience it is causing in detail.
  • Mention how you expect the owner to sort out your problem.
  • End by requesting your owner to undertake needful remedial actions at the earliest.

Tenant Complaint Form Template

Use our free Tenant Complaint Form to help you get started. Simply download the .doc or pdf file and customize it. If you need additional help or more examples check out some of the sample letters below.

From

__________ (your name)

__________ (your address)

__________

To

__________ (name of recipient)

__________ (recipient’s address)

Date __________ (date of writing letter)

Dear Mr/ Mrs/__________ (recipient’s name)

I have been a tenant in your accommodation for the past ….(mention duration) and have been paying all rental and maintenance bills on time.

As mentioned many times earlier, we are facing severe problems due to …(explain your problem and the inconvenience it is causing to you and your family).

I request you to…(mention how you expect the owner to sort out your problem in hand).  Kindly undertake the abovementioned repair at the earliest and oblige.

Thanking You

 

__________ (your name)

Download Template (Doc and PDF)

Word Filepdf

Tenant Complaint Form Sample, Email and Example/Format

Sample

From,

Edward Right

66, Hill View Apartment

Newtown

To,

Robin Smith

23/768, Eden Villa

Newtown

12September2013

Dear Mr. Smith,

I have been a tenant in your accommodation for the past eight months and have been paying all rental and maintenance bills on time.

As mentioned to you many times earlier, we are facing severe problems due to seepage in the bed-room wall due to internal leakage in the pipes leading to the wash-room. Since I have a baby who is barely one year old who is already suffering from bronchitis, such seepage and accumulation of fungus could aggravate her existing condition.

Our pediatrician checked on her condition and recommended that we keep her out of damp and wet room which is not feasible since we have only one bedroom.

Since this apartment is a ten minute-drive to work for myself and my wife, I would rather stay put and undertake repairs than shift to another accommodation. I request you to kindly send a plumber to undertake the abovementioned repair at the earliest and oblige so that we have a comfortable stay in your accommodation.

Thanking You,

 

 

Edward

Email Format

 

 

Dear Name,

I have been your tenant from past one year and I have never has such problem before and I  like this place very much but off late I am facing a problem where in there is a leak in the bedroom and whenever there is rain there is a major leak and the water drips directly on the bed.

You must be aware that I have a 2 month old baby and my wife has still not completely recovered after delivery. Last week some guys came and repaired the place but still there is leak since its winter and very cold the water is dripping and spreading to the entire wall which makes the room even colder.

I hope this time you get it repaired properly. This flat is very comfortable for me and is very near to my office but if this problem persists I will be forced to leave the house. Please help me out with this situation. I hope you will take the situation seriously.

Thank you,

Yours sincerely,

Your Name.

 

Your bname.

 

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