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Delegate Responsibilities for the Period of your Absence

If you are taking leave for a certain period, the management may want you to entrust your responsibilities to your colleagues. The main intension is that the work should not get disturbed.

  • As you are requesting your colleague, the tone of the letter should be polite.
  • The language of the letter should be simple, clear and precise.
  • The duration for which the responsibilities are delegated should be mentioned clearly.

Delegate Responsibilities for the Period of your Absence Template

Use our free Delegate Responsibilities for the Period of your Absence to help you get started. Simply download the .doc or pdf file and customize it. If you need additional help or more examples check out some of the sample letters below.

To,

__________ (employee’s name)

__________ (employee’s address)

__________

__________

From:

______________ (Your name)

______________ (Your address)

__________________

Date __________ (date of writing letter)

Dear Mr. /Ms__________ (name of the concerned person),

I am taking leave from______(mention date)to _________(mention last date of leave) and our branch manager has informed me to request to take care of my job responsibilities during my absence.

You have to submit a daily report to our manager at the end of the day. In case my team members want to take leave, ask them to submit their leave letter to the manager.

I have taken leave for the purpose of ………………… (Give reasons) and I require your cooperation in getting the leave sanctioned. You were always helpful whenever I needed guidance and support. I assure you that whenever you require a leave, I shall extend my full cooperation and manage your responsibilities as well. This mutual cooperation is needed for the proper functioning of the organization.

Thanking you in anticipation,

Yours Sincerely,

__________ (Your name)

Download Template (Doc and PDF)

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Delegate Responsibilities for the Period of your Absence Sample, Email and Example/Format

Sample

To

Sameer Mishra,

Customer Service Executive,

ICICI bank,

Hyderabad

Dear Mr. Mishra,

I want to inform you that I am taking leave from 19th November to 25th November for the purpose of my marriage. Our manager has told me that I should ask you to take over my job responsibility as well during my absence. Please submit the daily report to the manager at the end of the day. If any of the employees in my team want to take leave, let them meet the manager.

I am aware of the fact that it will be burdensome for you to handle my work as well. I really appreciate your cooperation in this regard.

Please inform the manager that you will manage my work during my absence.

Looking forward to hear from you,

Yours sincerely,

Anjan Chakravarthy

Email Format

Dear Mr. Mishra,

I want to inform you that I am taking leave from 19th November to 25th November for the purpose of my marriage. Our manager has told me that I should ask you to take over my job responsibility as well during my absence. Please submit the daily report to the manager at the end of the day. If any of the employees in my team want to take leave, let them meet the manager.

I am aware of the fact that it will be burdensome for you to handle my work as well. I really appreciate your cooperation in this regard.

Please inform the manager that you will manage my work during my absence.

Looking forward to hear from you,

Yours sincerely,

Anjan Chakravarthy

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