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Delegate Responsibilities for the Period of your Absence

If you are taking leave for a certain period, the management may want you to entrust your responsibilities to your colleagues. The main intension is that the work should not get disturbed.

The following tips will help you to write a letter when you want to delegate responsibilities for the period of your absence:

1. As you are requesting your colleague, the tone of the letter should be polite.

2. The language of the letter should be simple, clear and precise.

3. The duration for which the responsibilities are delegated should be mentioned clearly.

Delegate Responsibilities for the Period of your Absence Sample



Sameer Mishra,

Customer Service Executive,

ICICI bank,


Dear Mr. Mishra,

I want to inform you that I am taking leave from 19th November to 25th November for the purpose of my marriage. Our manager has told me that I should ask you to take over my job responsibility as well during my absence. Please submit the daily report to the manager at the end of the day. If any of the employees in my team want to take leave, let them meet the manager.

I am aware of the fact that it will be burdensome for you to handle my work as well. I really appreciate your cooperation in this regard.

Please inform the manager that you will manage my work during my absence.

Looking forward to hear from you,

Yours sincerely,


Anjan Chakravarthy

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