Letters – Free Sample Letters

Date

Place

Dear friend

I hope that this letters finds you and your family in good health. I heard the sad news about your poor performance in the exams. It may look reasonable to you to leave things as they are but I write this letter to tell you that life is too big and there are going to be hurdles to be crossed. There will be hard times in the life. The best way of dealing with these difficulties are to stand up and face the situation with full confident and strength.

You need to remain motivated even in these hard times and push yourself an extra mile. All you need to do is work little more harder and you will see that it just needed an extra push to clear the hurdle. Exams are not too tough and you can clear them with little preparation and planning. You need to concentrate in the area those look tough to you and strengthen your strong areas.

You will do better if you plan it ahead and study with concentration. Hardwork remains the key of the success.

I hope that you will do better next time and come out with flying colours.

Give my love to your family.

Yours

Name

Your name

Your Address

Your City state, zip

Your Phone number,

Your Email

Date

Name

Position,

Department

Office address,

City, State, Zip.

Dear Name,

This is to let you know that I understand the disappointment after the results of the internal interview for the manager’s position. I know how it feels when you don’t clear the interview. I am aware that you have been very consistent and dedicated to your work and your performance. I was very sure that you will get through as manager operations. But sometimes things are not in our hands, don’t be disappointed.

I know with your experience and skills you will have many more opportunities and everyone is aware how efficient and productive member you are .so I am sure you will come over this disappointment and will be as productive as before . Please show your leadership qualities and the same enthusiasm that you showed till now don’t lose hope and keep up your good work and I am sure there will be something more better than this in future.

Best of luck for all your future endeavors.

Regards,

Your Name

Dear Sir,

I have a team which has been very supportive and I know that my team can do well in all sales. As you may be aware next month the sales will go down and the department has kept a competition for different teams to increase the sales. The team which gives the maximum sales will get a chance to have a holiday for two days in _________________.So gear up and bring forward some good ideas to increase the sales. I have already relied on you to meet the targets and you have always met my expectation. This time also I would want my team to win and we have a wonderful trip to ____________.

To add to the excitement I have a wonderful gift for the sales person who does the maximum sales.I appreciate all your hard work and dedication with which you all have worked and I know that even now you all can do it. To increase sales I have an idea of buy one get one free .if you have any particular idea please come and discuss as a team. I am sure if we all sit and discuss we can come up with best ideas.

If you need any other help please feel free to call me. I will also let you know about our meeting for a discussion.

All the best,

Regards

Your name

Dear Name,

It was really sad to know what has happened between you and our cousin __________ .After putting in so much into the business for the past one years he still is paying you very low salary and when you asked about a hike he told you to leave. Everyone in the family is aware you of the hard work you have put in the company and its because of you that he earned this reputation, got success and could open another branch.

I want you to know that I am aware of the disappointment you going through not receiving the promotion you wanted. Please keep in mind that you will get more opportunities in life, and I am sure with the hard work and dedication you can start your own business and be successful. We all know you as a very calm, hardworking and dedicated person. Keep your cool and start with your best confidence, and you will get success this time. As per what _________ has done with you. I am sure god is aware of all that and will punish him at the right time I know you are strong enough to face this problem, but in case you need any help or support, please feel free to call me.

Best of luck for all endeavors

Regards,

Your name.

“Encouragement” works as a vitamin for each one of us. Encourage a child to do something and see the amazing results. Give encouragement to an animal to behave and see show s/he responds to it. Likewise encourage an employee for her/his contribution or efforts and see the ripple effect on her/his future performanceas well as on the performance of her/his colleagues.

An Encouragement Letter is the one that is written when an employee or individual does something good or contributory towards the society or organization. It works as a great motivator for improving future work behavior. An Encouragement Letter should always be given as soon as a commendable work is done. Inspiring adjectives should form a part of the letter to convey the actual feeling. Efforts should be made to ensure that only the performance for which the letter is being given should be talked about to keep the focus of the letter. It should be brief and to the point. A copy of the letter should also be put up on the staff notice board so that others can also derive inspiration from it.

DOS AND DON’T’S OF ENCOURAGEMENT LETTER

• An Encouragement Letter should be written as soon as a commendable work has been displayed by an employee
• Careful use of adjectives should be done to ensure the impact of the letter
• Only the effort for which the letter is being given should be talked about
• A short and to the point Encouragement Letter is always an effective way of communication
• A copy of the letter should be put up on the staff notice board for others to derive inspiration from
• If the effort has resulted in some increase in sales etc then that too should be a part of the letter
• Check the letter for any punctuation or grammatical errors before handing it over to the employee
• The period for which the Encouragement Letter is being given should also be included in the letter
• If the initiative taken by the employee needs to be appreciated with some monetary benefit, then that too should be mentioned in the letter

SAMPLE ENCOURAGEMENT LETTER

Name and address of employee who is receiving the letter

Date:

Subject: Commendable performance

Dear Ms/Mr ____________

Our organization is extremely proud to have you as a part of us. Your initiatives and efforts have helped the company share in the market grow from _______% to _______% for the period ______________.

As a token of our appreciation for the commendable performance, your salary has been increased by Rs._________ and this will be with effect from ____________ (month).

You really are an asset to our organization and we hope to see similar performances going forward as well.

Wish you all the best in all your endeavors.

Best regards,

(Name of the signing authority)