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Follow Up after a Quote Letter

Being fresh in the world of business you might not know what this letter is all about. If you are running a supply business this is right around your environment.  A quotation is simply a formal statement by potential supplier to supply goods or services required to a client.
A quotation letter can include terms of prices, warranties and also period of supply. And in order to send a follow up after a quote letter first you should have sent a quotation letter to the recipient. This letter acts as a good way to keep in contact with the particular client. Through a follow up letter you can also ask if they require further information on the first letter, depending with what it contained.

If you are in the business oriented world writing a follow up after quote letter might be common to you but are you writing it perfectly. You need to make it professional and formal so that the message is comprehended by the client of yours. So to be able to do this make sure to keep the following in mind the next time you write this letter.

Tone – use a formal and serious tone when writing to your client. This makes the letter professional.

Reference – to properly ensure that the recipient understands the message make sure to reference the quotation letter you first sent. This will show a flow of communication and information. Make sure to include the details necessary and also include details from the previous letter.

Be polite – since you are following up about something, you need to be polite as you do so, this creates a good communication environment between you and the client.

Brief ­ – being it a follow up letter, there is no need for long stories, go straight to the pint and also make sure you keep it short and simple.

 

With these guidelines, it will not be hard for you to write that simple yet comprehendible follow up letter to your client.

Follow Up after a Quote Letter Template

Use our free Follow Up after a Quote Letter to help you get started. Simply download the .doc or pdf file and customize it. If you need additional help or more examples check out some of the sample letters below.

 

(Name of recipient)

(Address)

(Date)

Dear _______,

After sending you the quotation letter we have not heard from you since then. We are awaiting your next move so that we know how to supply you with the goods you requested.

(Include more specified information about the quotation letter sent)

If you require any more information about the quotation letter send, please do not hesitate to ask or call us. We are here to serve you to the best. So please if you want us to help you please help us.

We are looking forward for your response so that we could go to the next level.

Thank you,

Sincerely,

 

_______

 

Download Template (Doc and PDF)

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Follow Up after a Quote Letter Sample, Email and Example/Format

Sample

Winnie Angaya
P.O. Box 62000-00200, Nairobi
Nairobi, Kenya

03/12/06

Dear Angaya,

After sending you the quotation letter we have not heard from you since then. We are awaiting your next move so that we know how to supply you with the goods you requested.

If you require any more information about the quotation letter send, please do not hesitate to ask or call us. We are here to serve you to the best. So please if you want us to help you please help us.

We are looking forward for your response so that we could go to the next level.

Thank you,

 

Sincerely,

 

 

Brenda Ondiso

 

Email Format

Follow up letter is a key element in getting a new business. Whenever you sent a quote you should follow up with the client to know if he need more information before fixing a deal with you. A follow up letter thus gives an impression of your interest in the client and he gives a serious thought to your proposal.

Dear Mr. Richard,

As discussed, we have sent you the quotation for 1000 pieces of diamond engagement ring on April 2nd, 2010 and we wanted to confirm if you have received the same. We would like to if you need more information about the product or if you need a sample to review the quality and the craftsmanship.

We assure you that our product itself, will speak about the quality and with our experience and expertise in the field of diamond jewelry, you can be rest assured that your requirements will be met in a better way to the top of your satisfaction.

We are looking forward for your kind response so that we may serve you the best quality and sensible prices.

Thank You!

Sincerely,

Ramit Purohit
Marketing Head
Hopeful Jewelry

 

Follow Up after a Quote Letter Generator

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