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Letter to Inform About Changes In Policy

Any organization operates with the help of two main constituting parts, one is the policy making body which acts as the brain of the organization and the body executing the policies which act as the hands of the organization. And the main mantra behind the success of an organization is a proper coordination between the two bodies.
Thus whenever any policy or law gets introduced, revised or omitted, it should be properly relayed to the executing body for the well planned execution of the law. And this exchange of views between the two entities must be carefully carried out as any mistake can result in devastating output.

  • The letter being official should be strictly formal. There should be no inclusion of personal opinions.
  • The letter should be brief and to the point without useless inclusions.
  • The changes should be clearly stated in a descriptive way.
  • Further proceedings related to the matter of concern should be duly notified.
  • The letter should be revised carefully to sort out mistakes.

Letter to Inform About Changes In Policy Template

Use our free Letter to Inform About Changes In Policy to help you get started. Simply download the .doc or pdf file and customize it. If you need additional help or more examples check out some of the sample letters below.

From,

_____________

_____________

_____________ (Your name and rank)

Date: ________ (Date of writing the letter)

To,

_____________

_____________

_____________ (Name of the addressing official)

Sub- Regarding certain vital changes in _____________ (name of policy) policy of the Gr. A employees

Respected Sir,

On behalf of the__________________(name of your department), I would like to inform you that have come to the conclusion that the _________________________________ (name of the policy) should be revised and some trivial changes should be made to rule out the flaws which crept in unfortunately.  The terms of the proposal includes ____________________________________________________________________________________________________________________________________________________________ (Details of the changes being made in the policy)

Further proceedings regarding any reconsideration will be duly notified within ___________________ (Date of notification)

Thanking you,

Yours faithfully,

 

Name and signature

Download Template (Doc and PDF)

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Letter to Inform About Changes In Policy Sample, Email and Example/Format

Sample

From,

_____________

_____________

_____________

Date: ________ (date on which the letter is written)

To,

_____________

_____________

_____________

Sub- Regarding certain vital changes in the bonus payment policy of the Gr. A employees

Respected Sir,

On behalf of the HR department, I would like to inform you that in the Annual Conference, we together with the Finance department, have come to the conclusion that the bonus payment policy for Gr. A official should be revised and some trivial changes should be made to rule out the flaws which crept in unfortunately.  The terms of the proposal includes bonus payments being based on the annual performance assessment of the officials and increase in the margins of payments.

Further proceedings regarding any reconsideration will be duly notified.

Thanking you,

Yours faithfully
_____________
_____________
_____________

Comments

1 Comment

Jayashree

Can you suggest a letter format to inform business associates about change in the organization structure (change in people at top management level).
Thanks.


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