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Internship Letter

Usually in an organization, an employee passes through various stages of employment in a company. First the employee is offered internship, later moved to probation and finally the employment is confirmed. Based on the individual’s performance the term of these stages is decreased or increased. During internship the terms related to the employees are usually stringent as the company wants to test the loyalty of the employee.

 

An internship letter is offered to the employee confirming the selection in the company as an intern. Usually all the contents of the letter are already discussed and also negotiated between the company and the employee.

  • The internship letter should clearly state the terms and conditions of the employment.
  • The letter should be given on the company letterhead.
  • The letter should be short and crisp but should contain all the necessary information.
  • Joining date should e clearly mentioned in the internship letter.
  • The letter should also specify the time duration the employee will be in that intern position in the company.

Internship Letter Template

Use our free Internship Letter to help you get started. Simply download the .doc or pdf file and customize it. If you need additional help or more examples check out some of the sample letters below.

 

From,

_____________
_____________
_____________ ( your address)

To,

_____________
_____________
_____________  ( address of the person the letter is addressed to)

Date: _________________ ( Date of which letter is written)

Subject: Internship Letter

Dear….. (Name of the employee)

This letter is with reference to your job application for the post of………(mention the designation). We are happy to inform you that you have been selected for the applied post and are offering an internship position which will be for a minimum period of ……………..(specify period) months. After further review of your performance, you will be given a probation period.

Please join within …………..(specify period) from the date of this letter otherwise it will be treated as null and void. We hope to have a fruitful association with you.

Best Regards,

For,

__________ (office’s name)
__________ (your name)
__________ (your designation)

 

Download Template (Doc and PDF)

Word Filepdf

Internship Letter Sample, Email and Example/Format

Sample

From,

_____________
_____________
_____________ ( your address)

To,

_____________
_____________
_____________  ( address of the person the letter is addressed to)

Date: _________________ ( Date of which letter is written)

Subject: Internship letter for the post of administrator

Dear Mr. Higgins,

This letter is with reference to the application you have applied for the post of administrator and also the ensuing round of interviews that we had conducted on 2nd August and 4th August.

We are happy to notify you that your selection into our organization has been successful and you are offered the post of administrator. You can join our company on 1st September 2013. We hereby   clarify that according to our HR policy, you will be given an internship position which will be for a minimum period of 6 months. After this time duration we shall assess your performance in the company. This evaluation is done by your senior staff members.

We have already discussed the terms of employment and the details are also enclosed along with this letter.

If you have any further clarifications or queries, you can call us or meet our HR department and seek the necessary information. In case you do not join within two weeks from the date of this letter, this offer is considered voided and null.

We hope to have a fruitful and long lasting professional relationship with you.

Best Regards,

 

Jefferson
Senior HR Manager

 

Email Format

An employee has different stages of employment in an organization. S/he is first on internship, moves on to probation and the final stage is confirmation. In most organizations the stages have pre-determined time periods fixed for each stage. But there is always room for flexibility wherein the time period may be decreased or increased based on individual performance. The employment terms however of each stage differ from each other. These terms are toughest for an employee who is on internship and the most relaxed for the one who is already a confirmed employee. The reason for this is absolutely obvious, an intern is a new joiner and her/his loyalties to an organization have not been tested.

Dear Ms/Mr ____________

This is with reference to your application for the post of __________ and the subsequent round of interviews that we had with you on ________ (date) and _________ (date).

We are pleased to inform you that you have been selected to join our organization as ___________ (designation). Your joining date will be __________ (date). This is to clarify that as per our HR policy you will be on internship for a minimum of 6 months after which your performance will be evaluated. The status in the organization will be reviewed based on the evaluation done by your superiors.

The terms of employment have already been discussed between you and our HR department and the details are enclosed herewith for your reference.

For any queries or clarifications, please feel free to call the undersigned or any representative from our HR department and they will be glad to assist you.

Please also note that this offer holds true for 2 weeks from the date of the letter and if you fail to join us by then, this offer will be considered null and void.

We hope to have a long lasting professional relationship with you.

Best regards,

 

(Name of signing authority)

 

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