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Official Invitation Letter

Official Invitation Letter is a particular kind of letter which is usually written in order to inviting for an official parties or in response to any kind of official announcements. With the implementation of technologies, by putting a mail can do the whole work but writing an official invitation letter in a paper is considered more respectful and also more professional.

Even now-a-days, sending a paper letter is more acceptable in case of an official occasions or parties. The will make the invitee feel more cozy and thus by leaving positive response toward the invitation.

  1. The most important thing is to show that the inviter is very grateful to have the invitee in the occasion.
  2. While writing the letter, one must not forget to put the name and address of the host, the venue and other valuable where the event is hosted.
  3. The inviter must choose a font with respect to the organization’s standard, and must choose an appropriate size of writing which is readable.
  4. Since this is an official invitation letter some standards must be thoroughly maintaining. Using fancy colors in the letter is not at all acceptable.
  5. The important part of the letter is the main content, the letter must be started with a brief proem and after the actual event must be discussed thus by mentioning proper details of the occasion.

Official Invitation Letter Template

Use our free Official Invitation Letter to help you get started . Simply download the .doc or pdf file and customize it. If you need additional help or more examples check out some of the sample letters below.

 

From,

__________
__________
__________
__________

Date: _____ (Date on Which Letter is Written)

To,

__________
__________
__________
__________

Subject: Official Invitation Letter for an office party

Dear ________ (Sir or Madam)

It will really be a great pleasure to have your warm presence at _______ (the venue). We will be honored if you come to our party and our party will become more delighted with your auspicious presence.

It is thereby informed that the party will commence at the venue ___________________ (address of the venue) on ________________ (what is the date of the party) from ___________ (what is the specific time of the party).

Hope you will able to put some time and can join the party. And I hope that you will provide me with positive response. Your presence really matters to me and my family.

Thanking you

 

Yours truly,
Name and Signature

 

Download Template (Doc and PDF)

Word Filepdf

Official Invitation Letter Sample, Email and Example/Format

Sample

From,

__________
__________
__________
__________

Date: _____ (Date on Which Letter is Written)

To,

__________
__________
__________
__________

Subject: Official Invitation Letter for a house party

Dear Sir/Madam,

It will really be a great pleasure to have your warm presence in the house party. We will be honored if you come to our party and the party will get more delighted with your auspicious presence.

I hereby informed you to join my house premises PQR on XYZ from ABC. Hope I get a positive response from you in couple of days.

Thanking You

 

Yours truly,
Name and Signature

 

Email Format

This is an invitation letter. In this letter, an employee is inviting his superior to come and take part in the ceremony for inauguration of his new apartment. Note that the letter tells the invitee that traveling back and forth cannot be a reason for not coming as he has arranged pick-ups for all the guests.

Dear Sir,

This is to invite you to my house warming party at my new apartment on Wednesday, 20th of October 2010. In the morning at around 8 AM, a home-blessing ritual will start which is expected to be over by noon.

Thereafter arrangements for lunch have been made in the premises of the apartment itself. It will be an honor if you could make out some time from your busy schedule to grace the occasion.

We eagerly look forward to your presence on the occasion. We have made arrangement for pick-up and drop-off service for you and rest of the guests and hope there will be no trouble in finding the address. We sincerely hope you will find time to grace the occasion.

 

Thanks and regards,
Ramanand Sagar

 

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