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Policy Letter – Sample Policy Letter

Policy letter play a very important role in a business environment. Policies are something which is fixed in advance before an organization come into existence and nobody has the right to amend them except the people who have laid down these policies. The objective of writing a policy letter is to remind each and every employee of an organization about the rules and regulations to be followed while working in the organization. These letters are also issued in public interest also.

  • First and foremost it is vital to be particular while writing a policy letter.
  • You must clearly mention in details the particulars of the policy and make sure that everybody abides by it.
  • Tone of the letter should be formal and understandable by everyone.
  • You make sure that after the letter is written and send to the concerned officials, it should be duly signed by them to avoid any confusion.
  • Once you are through writing the letter, please recheck the same for spelling mistakes or grammatical errors.

Policy Letter – Sample Policy Letter Template

Use our free Policy Letter – Sample Policy Letter to help you get started. Simply download the .doc or pdf file and customize it. If you need additional help or more examples check out some of the sample letters below.

To,

________________

Date (Date on which letter is written)

From,

________________

Sub:____________________________________________

Dear __________ (name of the person/All),

I am writing this letter to streamline the rules and regulations which needs to be strictly followed by each and everyone. When it comes to do late night shifts, nobody is ready and they put the responsibility on someone else shoulders, who also did not take the same seriously, because of which we have suffered a huge loss of _________(amount). This is really very provoking and unacceptable.

Please find enclose the instructions with this letter and it has to be counter signed by each and everyone. I wish that you will abide by them and will not do any such thing which will hamper the organization’s success.

Yours truly’

(____________)

Download Template (Doc and PDF)

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Policy Letter – Sample Policy Letter Sample, Email and Example/Format

Sample

To,

Head of the Departments

ABB Inc.

Atlanta

Date (Date on which letter is written)

From,

Steven Arthur

Chief Managing Director

ABB Inc.

Sub: Policy letter

Dear All,

It was to my great astonishment that your team has started taking easy the rules and regulations laid down by the company. This is quite unacceptable by the Board of Directors. So, now in order to stream line the process, I am once again writing this policy letter on which there will not be any discussion. The rules laid down in this letter have to be followed without any questions. Please find enclosed the rules with the letter. The important being the card punching while coming to the office and also while leaving.

Please get the letter signed by your team and submit to the HR department.

Yours truly’

Steven Arthur

Email Format

From,

_____________

_____________

_____________ ( your address)

To,

_____________

_____________

_____________ ( address of the person the letter is addressed to)

Date: _________________ ( Date of which letter is written)

Subject: Tenancy agreement

Dear Mr.Nair,

This is an agreement with reference to the recent telephonic conversation to accept and deal with the clauses as per the proposal and enter into a tenancy agreement related to the subject.

This one is to acknowledge and confirm the clauses for paying a sum amount of Rs 20,000/ which includes monthly rental, water charge bills and amenities maintenance. Electricity charges should be borne separately. We further request to prolong the renewal period from twelve months to eighteen months.

Lastly we request you to give more than a month’s notice in case of vacating. We are hereby enclosing 5 post dated cheques abiding with the clauses and also includes the advance deposit.

Yours sincerely,

Mr. Ramakrishna

Lawyer

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