Such a letter is written by any organization to the candidate, who wished to join your reputed firm and has invested his time in the rounds of interview, stating him that he is not selected for the said post. And the reason being obviously your firm is looking out for a candidate who is more qualified or fit to be a part of the well known organization (e.g. on cultural front, presentation, etc.). Remember to end the note on a positive aspect to not to hamper the firm’s reputation.
______________ (Name and address of the recipient)
Subject: Employment Rejection Letter
Based on our earlier telephonic conversation regarding the application for the post of Surveillance Manager, Surveillance Dept. dated. 09/10/2009 we would like to inform you that you have not been short listed for the said post. We have determined other candidates with higher qualification for the said post.
We hope that you understand the risks and level of accuracy involved in the Dept. As a fresher the said terms and conditions are not fulfilled by your qualification for the Surveillance Dept. We appreciate you investing your precious time in the aptitude test several rounds of interview.
We would appreciate to look forward from you in future for the openings in other Dept. as we can consider you based on your qualification and application. We would appreciate to extend you a warmth welcome from our organization in future.
All the very best and have a great future ahead.