A refusal letter is written normally in response to a job offer, or rarely another same request. In regards to a job, a denial note is in writing when a business offers a place to one-by-one who should refuse due to his or her circumstances, such as currently having acknowledged another offer, or easily a lack of interest in this particular job. There is no specific format or specifications of a refusal letter, but most times one-by-one will try to be as polite as possible in their rejection. Normally, courtesy suggests writing the letter as punctually as likely upon making one’s conclusion, so the business can seek for other undertaking employees.
Some tips to write the letter
- The refusal letter should be opened with a genuine expression of regret as one declares precisely what he is refusing and how he obtained the request.
- One must interpret the causes for denying and any clues you may have to back up his position.
- Alternate causes can be offered so that the reader could appeal to with a better possibility of achievement as a ‘consolation prize.’
- Using of courteous dialect throughout the note, and ending by expressing desires in the letter for the reader’s success in another place is a must.
Refusal Letter Sample
Date: _____ (Date on Which Letter is Written)
Subject: Refusal letter
Thank you for your interest in ABC at the XYZ. We obtained numerous intriguing and excellent submissions, only some of which we were adept to accept this year. We reconsidered your submission very minutely and noted some powerful features. There is rigorous competition for application into our graduate programs and your submission was not among those that we were ready to accept.
We encourage you to apply to some other graduate schools and we wish you success for your future.
Name and Signature