Release letters are written in order to inform or state that en employee is being released from his/her duty. The release letters may be written after the employee has finished his/her contract or may be any other reason. The letter is written by the higher officials and the employee who is leaving the job for his/her the letter is very much important. The letter must be written entirely in a formal language because this basically falls under the formal letter category. The writer must give a concrete reason for releasing the employee so that it is clear enough for the employee why he/she is being released.
The tips to keep in mind while writing the release letter
- The letter must clearly state the reason why the employee is being released.
- The letter must also state that all the official belongings that the employee has must be returned to the office.
- The Closing paragraph must clearly state that all the debt of the employee must be paid before releasing the employee.
- The language must be completely formal and the letter must be written in a very serious tone.
Release Letter Sample
Date: ______ (the date in which the letter is written)
Subject: Release Letter to an employee
Dear Mr. / Mrs.
This is to inform Mr. ABC that the company has decided to release you for the job because as per the contract your service of 4 years is being completed in our company.
We are very much happy that you have worked with us for these 4 years and have shown some real good work. You work in the DEF project was also very good and all the higher officials has really appreciated your work.
You were a very responsible person and you have always worked as per our requirements.
Name and Signature