A letter of representation is basically a formal document informing an individual or company that someone is being represented by legal counsel. It should be professional in nature and written in a proper format. The purpose of writing a letter of representation is to inform a party that a legal representation has been sought. The individual can write his own letter, as long as it includes important information. The letter should be professional with the proper usage of grammar. Any person who does not feel comfortable writing the letter himself should have an assistance to handle it. If the person sending the letter is the target of a lawsuit or other matter, then the proper reasons for getting an attorney should be mentioned briefly. Also Pre-written are available which can be purchased. Parties who receive such a letter are expected to adhere to the request made there in the letter.
Some tips to write the letter
- The letter should address a single topic or issue. It is better if the letters are typed within one page.
- In the letter one must say why he is writing the letter and who he is.
- It is always to provide more detail. One must be factual and not emotional. He must provide specific information rather than general information about how the topic affects him and the others.
- Then it should be closed by requesting the action one wants to be taken.
Representative Letter Sample
Date: _____ (Date on Which Letter is Written)
Subject: Representative letter
Under the terms of the Law and of the Articles of Association of XYZ, I hereby announce that, as a shareholder of that Company, I will be represented in the General Meeting to be held at PQR on ABC, by Mr. D or, in its absence, by Mr. E to whom I grant the necessary powers to discuss, according to its will, every subject that is object of resolution in the Meeting.
Name and Signature