Summary: This letter is from a graduate of an institution of higher learning requesting a copy of his transcript with an enclosed processing fee payment. The graduate submits his student information for identification verification as well as his mailing address for the transcript to be mailed.
Kayleigh D. Long
Registrar
Royal Technical Institution
96 New Dover Rd
PL27 2KV
WADEBRIDGE
23rd May 2010.
Dear Ms. Long
I am writing to request for a copy of my full transcript with an enclosure of $200 as processing fee as per the Institution regulation. I graduated from your esteemed institution, Royal Technical Institution, in the Engineering major from the class of 2009.
For further identification, my Social Security Number is 92-921-2383 and my student number was RT12930. Having received my degree in early January 2010, I would appreciate your prompt assistance in mailing my transcript to the address mentioned below.
Mailing address: 293-20B Church Road
3rd Avenue,
Wadebridge, United Kingdom
This transcript is essential to an upcoming interview next month. Thus, I hope to receive my transcript quickly to assist me in this interview.
Thanking you in advance for your prompt assistance.
Yours Truly,
Miley Anderson
Summary: Survey is conducted to collect some information about the people of community. When a company works for another company, after sometimes the service tend to deteriorate which leads to dis-satisfaction. Therefore, a feedback is always welcome which helps the serving company to update itself on what actually is going on. This is a letter, which is doing the same. It is asking the company to give a feedback so that the drawbacks in the service can be corrected.
From:
Bette P, Douglas,
Marketing Manager,
Bright Cleaning Services,
23 Glandovey Terrace
Birmingham
To:
Mr. David Beadles,
General Manager,
Greenvalley Hotel
Brimingham
30th September ‘10
Dear Mr. Beadles,
You are aware that our company has been providing your esteemed organization cleaning services for quite sometimes. We would like to upgrade our services to give more satisfaction to you.
In this regard, we would like to have a feedback from you regarding our services and whether there are any improvements, you would like to have. We are enclosing a feedback form and would request you to spare some of your valuable time to input your observations. Your esteemed input will help us in serving you better.
Thanking You,
Sincerely,
Bette P, Douglas,
SUMMARY: This sample letter is written to request a re-scheduling of an appointment due to some unforeseen and unavoidable circumstance on the interview candidate. The candidate explains his reason for the request with precise information for the recipient’s consideration to allow the request.
Rupert H. Dam
Manager, HR Department
Fine Prospects Pvt Ltd
6670 Holsted
April 20th 2010
Dear Mr. Dam
I am writing to request a re-scheduling of my interview appointment with your esteemed company which was scheduled on May 19th 2010 at 5pm. I was called for an interview with Fine Prospects Pvt Ltd for the post of Assistant Coordinator for Sales and Services Department.
I am unable to make it for the said interview as there is a recent bereavement in my family which requires my full attention and presence outside the country at the moment. I will be back by May 22nd 2010 for a rescheduled interview.
I believe that my relevant qualifications and 5 years of marketing experience make me a relevant candidate for the mentioned post. My records with previous employments have been impeccable as to attitude and performance.
I appeal to your kind consideration on my request. I can be contacted at joeg@yahoo.com for any clarification.
I await your kind response.
Thank you.
With best regards,
Joe Garner
Skibbroen 64
3950 Aasiaat
Summary: This is a letter of request to an organization to supply volunteers for a charitable event, so that the event will be successful. The event theme and objective are stated for clarity of requirements of request, although this is not the first request for volunteers from the organization.
From:
Spencer T. Willis
Kind Hearts Foundation
3883 Courtright Street
Leeds, ND 58346
To:
Ms. Tina Hernandez,
Head of Department,
University of Birmingham
4th January 2009
Dear Mr. Hernandez,
It is the pleasure of Kind Hearts Foundation to have had your volunteers in assisting us on our previous undertakings. I am writing to make another request for volunteers from your esteemed organization once more, as Kind Hearts has undertaken another charitable project called Feed One Clothe One.
This initiative requires sufficient manpower in its food and clothing distribution, where every volunteer should contribute 3-4 hours per week at the distribution center. This project will last 3 months starting from May 2009.
Kind Hearts would be most grateful if your students and staff will respond to this request quickly to assist in this charitable project. We look forward to your prompt affirmative response.
Thank you.
Yours Sincerely,
Spencer Willis
Project Coordinator
Summary: This letter is to submit a request for taking leave during the normal school days due to some unforeseen circumstances which could not be avoided. The requestor informs the dates of leave required and indicates his responsibility in catching up on the missed workload appropriately.
Luis J. Washington
Head, Social Studies Department
University of Social Sciences
Skibbroen 64
3950 Aasiaat
20th May 2010
Re: Leave Request Application
Dear Mr. Washington
I am a currently a student studying Social Sciences at your prestigious University, with student number SS193. I am writing to inform you that I shall be absent from my classes from June 2nd to June 6th 2010 due to some unforeseen personal circumstances.
I am requesting a leave of absence from your good self on those dates to attend to my urgent matter. I shall be back to classes on June 7th 2010 and will be responsible to catch up on the missed work. I have mentioned this to the concerned subject lecturers and they have kindly offered me their assistance.
I would appreciate your early approval of my leave request. I apologize for any inconvenience caused by my request.
Please advise me of any outstanding formality with this request.
Thank you.
Yours truly,
Mary Majors
Student No.: SS193
The sample provided below is an example of professional refusal on the request. The refusal letter should be composed in a right way in order to explain properly the reasons of refusal the request. It should be done in a professional manner and following this example you can do that.
12th March 2010
Diana Grey
“In-style look” Magazine
21 Collins Avenue
London
Dear Mrs. Grey,
Although I accept all you have pointed out in your request letter, we believe that at this particular point of time we cannot increase your salary. The management of the Magazine believes that raise of your salary as well as other employees’ benefits are not suitable at this stage. According to the policy of in-Style Look the management will review the performance of all the employees as well as discuss the matter of salaries’ raise in the end of the year, i.e. in December 2010.
Bearing in mind your importance to our company and your request we can assure you that you will be definitely considered at that time for a salary increase.
Hope for your understanding,
Thank you
Truly yours,
Jack Greyder
(general manager)
Summary: Waiting for salary is bad sometimes but if you want to remind the authority about this then write them a salary request letter. Write them in professional manner. Due to some unknown reason the salary that was due to her, was not credited to her account. She is bringing this to the notice of her Account department head and asking him to investigate the matter and ensure that her salary is credited as soon as possible.
From:
Rosy McCoy,
Project Leader,
Software Solutions Ltd,
Birmingham
To:
Arnold Ritchie,
Salary Accounts,
Software Solutions Ltd,
Birmingham
15th September ‘10
Dear Mr. Ritchie,
This is to inform you that the salary for the month of August that is due to me is yet to be credited in my account. I was waiting for the amount from past few days as it was due a week before.
You are requested to check the matter and arrange to credit my account with my August’s salary as soon as possible.
Awaiting your confirmation on the same
Thanking You,
Sincerely,
Rosy McCoy
Summary: This letter serves to appeal to targeted organizations for donations to support the ongoing rescue and relief work for a recent disaster. The letter describes the damage as well as the effects the disaster has incurred on its victims while giving further information about the rescue and relief work happening.
To,
Sofia Smyth
Golden Arches Ltd
2467 Timber Oak Drive
Goleta, CA 93117
USA
18th September, 2009.
Dear Ms. Smyth,
As you know the recent flooding in India has incurred much damage and hardship on the lives on the lives of its residents, as the flooding occurred in the poorer state of Chennai. Many poor families have been dislocated from their homes with loved ones missing.
On behalf of Extending Hands Foundation, a NGO, we appeal to you for a compassionate donation to support the rescue and relief work that is currently carried out by our nation. We hope to secure more foodstuff and medicine for distribution at the relief centers sent up by our counterparts in Chennai.
Your generous contribution will be greatly appreciated. Please do not hesitate to contact us for further clarifications.
Thanking you in advance on behalf of the people of Chennai,
Yours Sincerely,
Jane Tinton
Project Director
Extending Hands Foundation
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