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Official Document/Contract Request Letter

The objective of writing this letter is to request a duplicate copy of your important document that was lost due to some reason. Though one should take special care of their important documents, but if by any chance they get lost, one should immediately write the letter to the concerned department and request them for the duplicate copy of the document as make them aware about the urgency of the same.

  • Firstly it is essential that you should give the appropriate reason to the concerned authority while asking for a duplicate copy of your document.
  • You must make them aware that you require the same on an urgent basis.
  • You must enclose all your documents pertaining to your address proof and identification proof with the letter. These documents are sometime required by the authority for verification purposes.
  • Once you are through writing the letter, please recheck that all the particulars are also enclosed with the letter and there should not be any spelling mistakes in the letter.

Official Document/Contract Request Letter Template

Use our free Official Document/Contract Request Letter to help you get started. Simply download the .doc or pdf file and customize it. If you need additional help or more examples check out some of the sample letters below.

 

From,

________________
________________

Date (Date on which letter is written)

To,

_____________
_____________

 

Sub:____________________________________

Dear ________________,

I would like to bring to your kind attention that the property documents of __________________ have been destroyed due to ____________________. We would need the duplicate copy of the same for taxation purpose.

I would be very grateful to you if you could get the needful done on priority basis and issue us the copy of the documents. They are required on urgent basis by the taxation department. I am enclosing all the documents for verification purpose with this letter for your consideration. Your help in this regard will be highly appreciated.

Thanking you,

Yours sincerely’

 

_______________________

 

Download Template (Doc and PDF)

Word Filepdf

Official Document/Contract Request Letter Sample, Email and Example/Format

Sample

From,

__________________
__________________

Date (Date on which letter is written)

To,

________________
________________

Sub: Requesting for a duplicate copy of property documents

Dear Sir,

I would like to bring to your kind consideration that the property documents of Illaya constructions, Street no. 4, California has been destroyed due to a short circuit which results into fire at our plant in New Jersey. The documents were kept safely in the locker, but due to this fire, everything got destroyed. I am attaching the photographs taken after the incident for your reference.

I would be really thankful to you if you could take prompt action in this regard and provide us with the duplicate copy of the documents as we need to do some statutory obligations and that documents are required for the same on urgent basis.

Thanking you,

 

Yours sincerely’

 

Peter James

 

Email Format

Official documents are important to keep safe and if you lost them then writing a letter to authority are best option ask one more copy to them through this way. The applicant here has lost the title document of the house due to fire. Now he has to clear some tax in which he needs to prove his ownership of his apartment. This letter is written to the Property Department requesting the official to issue a copy of his original document that is with them so that he can clear some statutory obligation.

Dear Sir,

I would like to draw your kind attention to the Documents of Property of House No. 32, Green Apartment, Diamond Street, Bristol.

Last week due to fire in our apartment the original Property Document was destroyed. I would therefore like to request you to please issue me a copy of the original documents.

Since I need to close some statutory requirement soon with the property tax department, I will be obliged if you can issue the copy as soon as possible.

Thanking you,

Yours Sincerely,

 

(Jimmy Connor)

 

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