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Request Letter for Appointment

Writing a request letter require lot of attention because it is through this letter only, you get an opportunity to meet the concerned person with whom you would like to have a discussion on some important issues. The request letter will act as a medium for you to meet the person concerned. Through this letter, you can easily put forth your points as to why you would like to seek the appointment of the person.

  • First and foremost it is vital to praise the person with whom you are seeking appointment for the achievements in his field.
  • You must clearly state the reason of writing this request letter.
  • Letter should be brief and to the point
  • The reason stated should be strong enough to convince the person for the appointment
  • Once you are through writing the letter, please recheck the same for corrections, if needed.

Request Letter for Appointment Template

Use our free Request Letter for Appointment to help you get started. Simply download the .doc or pdf file and customize it. If you need additional help or more examples check out some of the sample letters below.




Date (date on which letter is written)



Sub: _______________________________________________

Dear ___________,

This is to bring to your kind attention that I am pursuing _________________ from _________________. I have heard a lot about your achievements in this field and would like to request for an appointment with you. I would like to discuss with you on topics such as  __________________________ which will prove beneficial in my studies too.

I hope that you will consider my request and give me an appointment from your busy schedule. Look forward to get a favorable response from you.

Thanking you,

Yours sincerely’




Download Template (Doc and PDF)

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Request Letter for Appointment Sample, Email and Example/Format



Dr. Patrick James
Organic Chemistry

Date (Date on which letter is written)


Smith Gomes
Student (Institute of Research)

Sub: Requesting for an appointment

Dear Mr. James,

Firstly I would like to congratulate you on launching of your new laboratory in New Jersey for research on Organic Compounds. I am also currently studying Bio Chemistry and you are always an idol for me in this field. Our university is organizing a conference for the students to discuss on a particular organic compound with detailed functioning of them.

I would be really grateful to you if you could give me your precious time and provide me some relevant information on organic compounds. I am confident your information will benefit me a lot in my studies as well as in the conference.

I hope to get a positive response from you.

Thanking you,


Yours sincerely’


Smith Gomes


Email Format

Writing a request letter for appointment is a task that must be given full attention. An effective letter is one that will give you what you want. If you are about to write or currently writing that letter, please see the sample we have prepared for you.

Dear Sir,

We have made some effort to check on the effectiveness of a few main office procedures concerning the improvement of the production and how efficient the process is. The information must be able to make changes on the techniques for the improvement of our office. The data in the surveys are gathered in such a way that it is presentable for the convention on September 23, 2010 at the California Seminar Venue wherein each department will be presenting.

In connection to this, we are asking from your prestigious office a permission to be able to hold an interview with you and some of your staff as part of the survey.

We are hoping that you will permit us to go on with the survey and be a participant of the convention that hopefully will make a difference in our office procedures.

Please allow us to continue the survey and be a part of this revolutionary seminar that will change the face of office strategies.

Sincerely Yours.

Stephen More,
Office Survey Department


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