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Resignation Letter Formats

A resignation letter is written by an employee to inform the superior/boss of his/her decision to resign from the organization by giving valid reasons or politely mentioning personal reasons for the same. If the sender is declining hike in salary, higher post or promotion while quitting, he/she should appreciate the offer, politely refuse and then inform about his/her decision to resign.

  • Start by mentioning your duration of stay and current post/designation in this organization.
  • Request your superior/boss to treat this letter as a notice for resignation.
  • Briefly state reasons for resigning.
  • Furnish name, designation and date of joining new organization.
  • Mention that you will cherish your stay and furnish contact details.
  • End by wishing colleagues and the organization a bright and prosperous future.

Resignation Letter Formats Template

Use our free Resignation Letter Formats to help you get started. Simply download the .doc or pdf file and customize it. If you need additional help or more examples check out some of the sample letters below.

 

__________ (name of recipient)

__________ (designation)

__________ (name and address of organization)

Date __________ (date of writing letter)

Sub: Resignation from the post of ……….

Dear Sir/Madam,

I have worked in this organization for the past ….(mention tenure) and am currently serving as ….(mention current post/designation). Please treat this letter as ….(mention period) notice for resigning from my current capacity in this organization.

….(briefly state reasons for resigning) . I will be joining …(name of new organization) as …(state post/designation) with effect from ….(date of joining new organization).

I will always cherish my tenure in this organization … .

My contact details …(furnish contact details) . I wish my colleagues and this organization a bright and prosperous future.

Yours Sincerely

__________ (your name)

__________ (your address)

__________

 

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Resignation Letter Formats Sample, Email and Example/Format

Sample

Thomas Erwin

Managing Director

Suntech Pvt Ltd

Newtown

12September2013

Sub: Resignation from the post of Assistant Manager-Accounts

Dear Sir,

I have worked in this organization for the past twelve years in various capacities and am currently serving as Assistant Manager-Accounts. I request you to treat this letter as a notice of one month and as a formal request for permission to resign from my current capacity in this organization as per company regulations.

I have to relocate to Michigan due to pressing family commitments. I will be joining DeltaPro Pvt Ltd as Head Accounts Section with effect from 18October2013.

I will always cherish my tenure in this organization and take along valuable lessons learnt from seniors and juniors. I am looking forward to serving the new organization with similar zest and sincerity.

I will leave my contact details with your office and be glad to hear from you all in the future. I wish my colleagues and this organization a bright and prosperous future.

Yours Sincerely

 

Thomas Erwin

Assistant Manager-Accounts

Suntech Pvt Ltd

Newtown

 

Email Format

Mr. Robinson Brown,

Maneger,

Date 16 June 2004,

Mrs. Red Hall,

CEO,

Health Care Institution,

Torento,

Dear Mrs. Hall,

I am glad for your new order from Vallore Hospital Chinnai and congratulate you for the same. I am happy that our company is getting orders from other cities as well. I am writing this letter regarding our meeting, which we had on 10 June. I am thankful to you for offering me the position and the hike, but I sorry to inform to you that at present I am accepting the offer given to me by my new employer, which I think is better for my better career.

I considered sincerely about all aspects before coming to this conclusion. Please understand my sentiments and believe that it was a very difficult decision for me. I am going to join the new company by the end of this month. I, therefore render my official resignation. I will finish the entire pending work by the end of this month. It was my pleasure being associated with Health Care Institution.

Thanks and regards,

Sincerely,

Mr. Robinson Brown.

 

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