Home > Resignation Letter > Sample Official Resignation Letter Generator

Sample Official Resignation Letter Generator

An official resignation letter is written by an employee to the HR of the company stating the reason of his resignation.

This letter is a suitable way to tender to the cause of resignation and maintain amicable relations, leaving the current post that is being served with dignity.

Here is an example provided for your formal approach of resignation for the decision of shifting to better options.

Tips for writing a formal resignation letter

It is important and essential to mention your date of joining and the tenure of service with the company.

Maintaining the entire letter of correspondence in a formal tone is imperative. Causes should be mentioned briefly and should be informative.

Experiences worth mentioning should find a suitable section in the letter. Avoid grammatical errors by using popular typing software available.

Thanking colleagues, co-workers, staff and peers of the company helps keeping future relations unaffected. It can be avoided if further communication is not looked forward to.

A notice period mentioned in the contract should be hinted at and served; options regarding further discussion about the reasons behind your decision should be elucidated as briefly as possible. The current situation of the post should also be briefly stated.

Keeping it short and informative helps projecting the point of view clearly. Use of simple language facilitates understanding, resulting in greater possibilities of approval.


Sample of a formal Resignation Letter

Your Name
Your Address
Your City, State, Zip Code
Your Phone Number
Your Email


City, State, Zip Code

Subject: Resignation letter.


Dear Mr./Ms. Manager:

Please accept this letter of resignation effective one month from today. My last day will be 4th March, 2013.

I have accepted a position with another company that will further my growth and development in my career. I have enjoyed working at [company name] and will miss my colleagues. However, this new position will challenge my growth and further my career.

During the next one month, I am willing to help you in any way to make the transition as smooth as possible. This includes assisting in recruiting and training my replacement. Please let me know if there is anything specific that you would like me to do.

Again, it has been a pleasure working as a part of your company.

Thanks and regards,


(name of the employee)


Resignation letter Generator

If you are at the end of your wits as to how to write this letter, and want to know how to learn to write a retirement resignation letter, you need not worry as we are there to help you with an easy solution. Use our Resignation letter Generator. Just click on the link below, follow the instructions and in no time you will have a professional letter which you can print it or save it in your desired format.

Sample 2

Sample Official Resignation Letter

Step 1 of 4

  • Name of the person who is sending this letter

Leave a Reply

Your email address will not be published.