Letters – Free Sample Letters

Summary: Sometimes, it becomes difficult to continue a job due to some personal reasons and due to which, an employee opt for early retirement. In this letter, the employee wants early retirement and offers his thanks to the company for the support provided.

Mr. Sam Bell

Vice President- Sales

International Visions Ltd.

Dear Mr. Bell,

I would like to inform you through a letter that I wish to retire early from my position of General Manager – Sales with International Visions Ltd. I wanted to give you a notice regarding this. The reasons of my retirement are entirely personal and not related to company. I have decided to be back to New York, where my family lives. I live all alone in London. It is getting difficult on my part to live, as I want to spend maximum time with my kids and wife.

I have worked for 12 years in the company and did several important projects. The organisation always provided me huge support and respect. I have some of the best moments of my life spent over here. However, there is huge excitement as I am going to join my family.

I am always there if you need me, please call me on 3234 537 5438

Wishing all the success and growth to International Vision Ltd.

Yours sincerely,

Mr. John Kemp

General Manager- Sales

www.visioninternational.com

Summary: an employee who wants to quit due to his personal reasons has written the retirement letter. The letter has been directed to managing director in which he makes it clear that he was extremely satisfied with the company. He can mention those great efforts from both the parties to make a successful job span.

To:

The Managing Director

Sun Tech Private Ltd.

Dear Sir,

Sub: Notice of Retirement.

I would like to inform you that I have decided to quit from 12-05 2009. The reasons are entirely personal and by any stretch not related to the company. I am extremely satisfied over here.

I would like to request you to initiate the processes to relieve me of my charges and also payment of my due salary as well as gratuity which are applicable to me. Also, please make it sure that I receive my Provident Fund dues from EPF office by issuing me Employer’s Provident Fund Statement.

I thank the management and all my colleagues for the overwhelming support that they have provided to me during all these years from the bottom of my heart.

With my all the best wishes for the  success and growth of the company.

Yours sincerely,

Adam Parker.

Summary: The letter has been written by the employer to express his happiness as well as his high regards to an honest and hard working employee on his retirement.

In this, he offers his full support to the employee even after the retirement.

Western Companies Ltd.

Dear Ms. Maria,

It is really difficult to believe that you are going to retire after serving 25 years in the company as Vice President- Human Resources. I would like to congratulate you on this occasion, though it is tough to let you go.

When you joined the company, it was not a big brand but you gave your invaluable contribution in establishing the company. Without you, it was not possible for the company to achieve this stature. I would like to thank you from bottom of my heart.

I am sad to know that you are going to your home town leaving us.

If you need my help any time in your life, contact me on my phone or email id without any hesitation. Do provide me your new contact details.

Once again heartiest congratulation and wish you happy and peaceful life ahead.

With warm regards,

Rooney Jackson

Chief Executive Officer

Western Companies Ltd.

www.westerncom.com

Summary: Retirement is the stage, which comes in every person’s life who is working in some company. Someone who offers his sincere congratulation to you on your retirement has written the letter. As retirement allows you too many things that you always wanted to do, but work never allowed. In this letter, the person congratulate on retiring with grace.

Mr. Will Turner

Technical Director,

Sun Technologies Ltd.

Dear Will,

I would like to congratulate on your retirement of the post of Technical Director from Sun Technologies Ltd. on 15^th September 2009. I hope you enjoyed your tenure in the company a lot. Undoubtedly, you are retiring with all grace and respect that you deserved.

As you know, I will be also retiring in three months, I remember the day when both of us started our working life. We have seen every kind of situation together and I have learnt a lot from you. Now you are free to enjoy your life. You always wanted to spend more time with your family. I hope you will do it now. Do tell me about your plans.

I will miss you badly. Please be in touch on face book or you can call me 4364 757 4386.

With warmest regards.

Sincerely,

Adam Cooper.

Summary: The letter describes how to write a professional retirement letter. It mentions the ingredient essential for a retirement letter as now it is sent only after discussing other concerned topics with the employer. Hence, it should be well written to end the job with pleasant impression on employer’s mind.

There was a time, when an employer had to go through several processes to ensure the process of retirement smoothly.  However, today, it is seen that the employees first discuss about their funds and dues and about relieving of charges and at last write an official retirement letter. Hence, there are some rules are formulated to write a retirement letter, which are as follow:-

The format should be clear.

The names, designation of the employer and the name of the company should be written at top on left side.

The employer should always be addressed with utmost respect with MR.\ MRS\ MS.

Mention the details of position including your name with the reason of writing the letter. Explain the cause of retirement.

Do mention about your pleasant experiences in the tenure. Also, tell something about your plans.

Do not forget to wish success and growth to the employer as well as the organisation.

The letter should be closed by offering regards.

At last, mention your name, designation and website if it is available.

Summary: In this letter, the management of the company has given the employee his retirement letter. The employee is writing this letter to the management expressing his thanks for relieving him immediately. The employee is thanking everyone for helping him during his service period. He intends to spend his retirement days in peace and happiness.

4^th October 2010

Mr. Jonathan Spike,

Prototype Company Ltd,

Chicago

Dear Jonathan,

This letter is to acknowledge receipt of my retirement letter. I have been working with the company for long 25 years and the time has come for me to bid farewell to the company. I am thankful for the letter and for relieving me at the earliest.

It was great working for the organization, which taught me a great deal in facing all kind of situations and challenges that contributed to my growth.

I intend to enjoy my retirement years with the sweet memories of my years with this organization. I will never forget all those who helped me nurture my career in the organization. I will ever remain grateful to them for their support and creating an environment of mutual trust and friendship.

Sincerely,

Jack Welse

Summary: The retirement letter is written by any employee who is about to retire. It is written to the manager to initiate the process of arranging the papers of his retirement so that the applicant can get retirement benefits without any problem.

To,

March 29, 2008

The Manager,

Human Resources,

Power Company

Sir,

Subject: Retirement

This is Ross Kruger and I am writing this letter to bring into your kind notice that I am going to retire on 18^th of next month. I work as chief technical supervisor in the technical department of the office.

It has been 32 years since I am working in the company. I was appointed in the year 1976 as a trainee. I would like to thank the management committee for providing me an opportunity to serve in the company of this stature. I have spent some of the best time of my life here, which hold special place in my heart.

This is my request to you to kindly start the processing of my retirement papers so that I can get the facilities and benefits of my retirement as soon as possible.

Thanking you once again for support.

Yours faithfully,

Ross Kruger

Chief Technical Officer

Technical Department

Employee Code: TD 523893

Summary: The letter is written by the colleague of the person retiring from the office to offer him the best wishes and peaceful life after retirement. In this, the writer mentions the support provided by him during his tenure and offers his thanks for it.

Mr. Keith Reynolds

Director- Technical Department

Global Companies Ltd

Dear Mr. Reynolds,

It is indeed a matter of great happiness that you are going to retire timely as Director- Technical Department from Global Companies Ltd. on 17^th August 2009. It is one of the moments where I cannot express my thoughts and happiness.

It will be difficult to work in the office without you. I will miss you a lot, as you have been my favourite colleague in Technical Department. As you know my retirement is also due in four months, I would like to thank you for the unconditional support that you have provided me.

My best wishes are with you for happy and peaceful life.

Please be in touch on face book or you can call me on 3243 564 6534 any time. Do provide me your new contact address.

Yours Friend,

Michel Stewart

Director- Sales and Marketing

www.globalcompanies.com

Summary: This is a retirement request letter in which an old employee of the company is confirming his retirement from the company. He has been with the company for a long time, starting at a lower rank to rise becoming the head of the finance department.  He is asking the company to accept his retirement notice. He is expressing his gratitude to all concerned for helping him during his stay in the company.

4^th October 2010

Mr. Williams,

Heritage Insurance Corporation,

Dear Williams,

This letter is to corroborate my notification of retirement, which takes effect from 15 October ’10, with Heritage Insurance Company from the post Director Finance. It gives me immense please to state that I joined the company way back as a junior executive and rose to the post of Director in the department of finance. However, it would not have been possible had the management not given its full support all through my tenure.

I would like to express my heartfelt thanks to the management for their support, which has been an important factor in my career. In addition, the company keeps on prospering in the years to come my sincere wish. I will ever cherish the memory of my association with the organization for the rest of my life.

You are requested to accept my notice of retirement formally.

Yours sincerely,

Ronald Johnson

Summary: What should be the way of writing a retirement letter; this is described in this document. How it should be started, what should be written and how should be it addressed with explaining the kind of retirement it is.

Introduction:  The word “Retirement” means the ending of the fulltime services provided to a company after reaching a particular age decided by the company or owing some personal reasons.

Types of Retirement: The retirement letter should mention the reason for the retirement and address the important points as shown below:-

Retirement on Superannuation – If the employee is retiring due to reaching a particular age, He should offer his thanks to the management as well as the colleagues for rendering their support in making his successful career.

Retirement due to illness: In this case, the letter should be written to inform the management that you were extremely satisfied with the company and really want to work for it but the health neither does permit to do so.

Retirement due to self-actualization: In this kind of retirement letter, you should mention that you do have ambitions to achieve somewhere else; however, you were satisfied with the organisation.

Conclusion: You should thank the employer in your retirement letter and should end your services at pleasant node.