Letters – Free Sample Letters

Summary: You might have received many invitation letters to attend different ceremonies. Here, it is mentioned how to write an invitation letter to attend an exhibition with the help of an example. The letter should contain the details such as place, date, time etc, in which the events occur. This letter is important to send your business relations so that they can reach the exhibition on time.

From:

(General Manager)
(Parvat companies Ltd.)
(Hyderabad)

To:

(Sales Manager)
(AML Mobiles Limited)
(18, Pretty Park)
(Hyderabad)
(29th June, 2010.)

Dear (Mr. Ram),

It makes great happiness and pleasure for me to invite you to the AML Gadgets Expo, to be held in Sky way Park from 14th to 16th January, 2010. For the convenience of everybody, the timings have been arranged between 9.00 AM to 8.00 PM.

This exhibition’s objective is to provide an opportunity for everybody who is interested in AML gadgets to interact with one another. Our new products and demand in world wide market will also be shown in exhibition so please be the pasrt of this exhibiiton so that we can move to the successful venture together.

We look forward to meet you at the venue.

Sincerely,
(Charu Gupta)

Summary: E-sales letters are letters that sent via email to sell the products. The following letter shows an E-sales letter that is implemented to sell a new inverter by its manufactures. You can use this letter for your other products as well because it’s fastest and electronic system to promote your business. You can check this and understand how E-sales can be done. You can follow this sample e-sales letter for your other electronic items.

Dear (Ms. Mary),

Our company (RAF Limited) heartily announces the arrival of the latest cost-effective Inverter in the market. We are introducing this with great pride and pleasure and bring to you, a very useful, stylish, and cost effective home appliance.

We are giving a huge offer for the first 10 customers a whooping 25% discount on the market rate. Kindly send a return e-mail in order to know more about this product and to avail of this offer. Our sales representative would be available at a time convenient to you, to explain all the features and details of this appliance.

We are looking for your happiest reply.

Thanking You,

Sincerely,

(Menagha Patel)
(Marketing Manager)
(RAF Limited)

Summary: Follow letters play a major role in business deals. When a product description or quotation is sent to a client then next step is sending a follow up letter. Such letters helps to maintain a good contact with the client. You can also win the deal in your favour because of this letter. A better way of communication will start through this letter and you will be able to know their opinion about your products, company, and price. Here shows an example of a follow up letter.

From:

(INFO Software Limited)

(56-B Amritar Chowk)
(Boriwala gali)

(Punjab)

To:

(General Manager)
(ISSCT Limited)
(Mumbai)

(3rd July, 2004.)

Dear (Mr. Mahavir),

We have not yet received a confirmation from you regarding the latest software systems given to your company on 20th June, 2010.

And we are sending this with reference to the quote for same and look forward to hear a positive reply from you.

Thanking You,

Sincerely,
(Parmitha Sethi)

Summary

This letter targets to lure the customers to purchase your products. It presents a unique offer on a special occasion so that the customers planning to purchase will do so with so owing to the offer. The product and the offer description with the advantages of making a purchase with you are presented in the letter.

Dear Customer,

The Cockles Butchery is pleased to announce their great Christmas offer this season. For each turkey, you purchase during this season, we will provide with you a raffle ticket that enables you to enter a lottery draw that gives an opportunity for you to get a Christmas dinner catered at your home. You and the family members could decide the menu. Our caterers will visit your house and will prepare you a delicious Christmas dinner. You will have no hassle in preparing your dinner. In addition, you need not worry over cleaning. They will clean everything as soon as the finish the job.

Hurry up, purchase your turkey, and stand to win a Christmas dinner that is fully catered. You could get more information on the offer from any of our outlets.

Kate Welling,

Marketing Manager.

Summary

The letter is written to the customer informing them about a particular product which may be of interest to them. You give details about the products and the reason why you highly recommend the product to him/her. Finally give your contact details so that interested customers can reach you to buy the recommended products.

Mrs. Barbara C. Negrete

The Manager,

Barbara’s House Supplies,

1807 Pine Street
Bridgeville, PA 15017

13^th September 2010

Dear Mrs. Negrete,

This is to recommend you the cleaning product manufactured by Clean All Company. We at Mega Stores find that many of our regular customers purchase their products more than any other brand. This is our experience during the past 10 years. Though we have, cleaning products of many brands customers prefer this particular product.

Clean All Company produces a range of cleaning products for the industry as well as for domestic use. When your customers start using these cleaning solutions they will never be satisfied by any other product. For more details of the range of products manufactured by Clean All, you could visit their website www.cleanall.com.

Yours truly,

Forrest M Kelley

Manager,

Mega Stores

Summary: For successful business relations proper communication between companies and clients are necessary. In such occasions, follow up letters play a major role. When a customer made a purchase from your company then it is your duty to send him a follow up letter to keep in touch with him. You can also discuss about the correct delivery of the placed order and their satisfaction with the quality of products can also be asked. Here is an example for such letter.

To:

(Mr. Gupta Govind,)

(Project Manager,)

(NST Limited,)

(California.)

(12^th April, 2010)

Dear (Mr. Gupta),

On behalf of J.P Electronics, first of all I would thank you for buying twenty Dell laptops from us. We sincerely hope that the products are working to your entire satisfaction.

If you have any queries or clarifications, please feel free to call us. We will be available 24 hours to serve you. Our sales person would personally come and meet you. We are assuring you the complete co-operation in the after sales follow-up and services.

Thanking You,

Sincerely,

(Prasad J.P)

(Manager)

(J.P Electronics)

Summary

The example sales letter illustrates how a product proposal can be given to the customers. The reason why the customer may need your product and the advantages of using it is given. Your product’s salient features, the reason for it being the best option and the kind of service you would provide is described in the letter.

Mr. Morgan S. Rees,

Chief Accountant,

Campbell Accountants,

63 Park Row

LE14 1DL

EDMONDTHORPE

13^th September 2010

Dear Mr. Rees,

Do you encounter problems while calculating tax returns of your clients? Your staff is finding it difficult to cope with the workloads? Then we are in a position to help you. High Street software has the solution for your troubles.

Our software developers and the tax professionals have got together to develop new software to ease the workload of your staff. This software will enable you to have records and keep on updating them online to enable your clients to view them. Also the clients have the option to edit them to add the necessary changes. The calculation of taxes could be carried out within minutes.

If you like to have more details of the software you are welcome to visit us at www.highstreetsoftware.com.

Yours truly,

Joe Taylor,

Marketing Manager,

High Street Software

Summary

The use of this letter is to confirm your customer about his/her appointment with you so that he/she can view your products. The letter starts with the confirmation of the appointment date and time. It then re-affirms the customer about the quality and range of products you have to offer so that he/she surely visits you.

Mr. Alan Robins,

Manager,

Glitter Link Ltd.

120, Pelican Road,

New Zealand.

13^th September 2010

Dear Mr. Robins,

This is to confirm our appointment on Tuesday morning at 10.30 am. We at Gem Glitter Ltd. are looking forward to meeting you to show our range of jewelry available with us.

As we have already informed you, we are specializing in handcrafted jewelry with fitted with precious gemstones. We source the best gemstones in the world for the handcrafted jewelry designed and made by our experienced craftsmen. The range of products includes necklaces, rings, bracelets and ear rings among others. We offer to create customized ornaments to satisfy your individual taste.

We are looking forward to meet you,

Yours truly,

Joe peters

Gem Glitter Ltd.

Summary

This is the format of a sales letter explaining in detail the different sections and the kind of content, which goes into each of these sections. It starts with the details of the client to whom this letter is being addressed. Then the actual information is given sequentially. The letter ends with your contact information for the client to get back to you.

Client’s Name

Client’s Title

Client’s or client’s company address

Date

Dear (client’s name)

1^st paragraph: The introduction should be able to bind the attention of the reader to the letter. In here you could mention about a particular problem a client may have and how your product could help resolve it. Introduce your company and your specialization.

2^nd paragraph: Provide an introduction to your product or the service and explain the ways the client could benefit by using your product or service. You could make your offer very attractive to the client but be careful not to promise the impossible.

3^rd paragraph: Provide your contact information and how client could find more details of your offer.

This sales letter format is easiest and simple thing to follow for busy and new clients .

Summary: Sales pitch can give good impact on your business if it is used properly. Sales pitch is used to convenience your future clients for your services and products. Mention all those specialties of your business, which makes you, stand out from others. This letter is written professionally to increase your sales.

Mr. Claude J. Johnson

Manager,

Supreme call Center

3757 Roosevelt Road
Coffeyville, KS 67337

14^th September 2010

Dear Mr. Johnson,

Are you in need of low cost quality computers that are refurbished? If yes the best people you must contact is the Computer Nerds. We offer used computers collected locally as well as those imported from UK. These refurbished computers look like brand new ones and also they work like brand new ones. The range includes Dell, Compaq, HP and Apple. They come to you with a warranty for one year. During this time any failure will be looked compensated.

You are invited to visit our website at www.computernerds.com. In addition, you could contact us through email info@computernerds.com. We will get in touch with you as soon as your email is received.

Joe Bracken’

Manager,

Computer Nerds