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Contract Termination Letter Example

A contract termination letter is written by a company to another or may be to a person with whom the former is in partnership with, in the business matters. The letter is written in order to end up the contract due to some specific reasons. The date of the termination and the exact details of the faults due to which the decision of the termination has been taken is clearly mentioned in the letter.

  • The letter must be written properly in a formal language, showing proper politeness and decency.
  • Any kind of offensive or harsh words cannot be used in the letter.
  • The letter must contain a perfect description of the reason for the termination of the contract.
  • The date of the termination must be mentioned properly.
  • The letter must be ended by with proper thanks giving and best wishes for any future deals.

Contract Termination Letter Example Template

Use our free Contract Termination Letter Example to help you get started. Simply download the .doc or pdf file and customize it. If you need additional help or more examples check out some of the sample letters below.

 

From,
__________
__________
__________

Date: ________ (date of writing the letter)

To,
__________
__________
__________

Subject: termination of contract

Dear _____________ (name of the person receiving the letter),

According to the agreement, we have been in the contract since ____________ (date from which the contract started) and we are very much unsatisfied by the services provided by you. Hence, we are terminating the contact with your company. The reasons are mentioned as ___________________________(reasons for the termination).

The date of the termination, we’ve decided, is on ___________ (date of termination). You are requested to clear up all the supplies remaining, on the due date and we’ll pay you your last payments.

We hoped to have a good partnership with you but unfortunately your services are inappropriate for our production processes. We wish you best of your luck to find some other company for completing your deals.

Thanking you,

Yours faithfully,

 

Name and signature

 

Download Template (Doc and PDF)

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Contract Termination Letter Example Sample, Email and Example/Format

Sample

From,

__________
__________
__________

Date: ________ (date of writing the letter)

To,

__________
__________
__________

Subject: Contract termination

Dear XYZ,

This letter is to inform you that we have decided to terminate the contract with you because of some specific reasons. Firstly your delayed supplies are creating huge losses in our business, since it is decreasing the rate of our production. Moreover, from the last three months you have been providing us the least quality materials that are totally inappropriate for our production processes.

The date of the termination has been decided to be ABC and within that you are requested to clear up all the dues between us. Clear up all the supplies and we promise to pay you the required amount within the same.

Thanking you,

 

Yours sincerely,

 

Name and signature

 

Email Format

The letter aims at informing your vendor that you would like to terminate your business agreement with him/her as you have been receiving sub-standard products from his/her establishment. The date of termination and a request to get due amount, if any, cleared by you are given in the letter. See this good sample of business agreement termination letter and you can follow this for your business.

Dear Mr Kusha Bangarpet,

Sub: Termination of our Business Contract.

Ref:  Our Business Contract dated 20th October, 2009.

We would like to inform you that despite our constant complaints about the sub-standard surgical equipments that we are receiving from you, there has been no action taken by you to improve the situation. Therefore, we have decided to terminate our Business Contract mentioned in “Ref”. The termination is applicable from 31st May 2010.

Please get your outstanding bills, if any, settled by us within 19th May 2010.

Thanking you.

Yours truly,

 

Ashwin Hosmat

 

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