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Termination Letter – End of Contract

This kind of letter is written in order to end up a contract, whether it is regarding any business matter or any other matter. The respective details for the termination of the contract is mentioned clearly in the letter and even the date of the termination is strictly provided to the person, to whom the letter is addressed to so that the person or may be a company or a group, clears up all the dues before that given date. The letter must be a formal one with a proper decency in the language of writing.

  • The letter must be a total formal letter, with a proper gratitude and respect shown in its words.
  • Exact details about the reason for the end of the contract must be mentioned in the letter.
  • The letter must not contain any kind of abusive or offensive words in it.
  • The letter must be ended properly with thanks giving a due respect to the recipient.

Termination Letter – End of Contract Template

Use our free Termination Letter – End of Contract to help you get started. Simply download the .doc or pdf file and customize it. If you need additional help or more examples check out some of the sample letters below.

 

From,

__________
__________
__________

Date: ________ (date of writing the letter)

To,

__________
__________
__________

Subject: contract termination

Dear ____________ (name of the receiver),

This letter is to inform you that the contract, we made on ____________ (date of the starting of the contract), is going to be ended up by our company on the upcoming ____________ (date of the end of the contract) due to the several problems we are facing in the business with your company. The reasons come up to be ____________________________ (details of the reason for termination).

You are kindly requested to clear up all the dues to our company and we promise to so the same within the given time. We wish you best of your luck for any kind of future.

Thanking you,

Yours faithfully,

 

Name and signature

 

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Termination Letter – End of Contract Sample, Email and Example/Format

Sample

From,

__________
__________
__________

Date: ________ (date of writing the letter)

To,

__________
__________
__________

Subject: termination of contract

Dear XYZ,

By this letter we hereby inform you that we very much disappointed by your services. Since the last few months you have been providing delayed services and even the quality of the supplies have decreased a lot. This is affecting our production to the worst and hence, we want to end up the contract, according to the lines of the agreement we signed at the starting of the contract.

You are requested to supply all your remaining supplies left and we’ll provide you with the due payments. The final date of the termination is ABC.

Thanking you,

 

Yours sincerely,

 

Name and signature

 

Email Format

This employment letter is written to an employee by higher authorities informing him/her about the termination of his/her services. This employment termination letter is addressed due to any misconduct, false promises to clients, and hike in salary during a slowdown period, etc.

Dear ___________

We regret to inform you that your services will be terminated from 01/09/2010. This decision purely lies in the hands of management and is force to be applicable w.e.f. the above mentioned date.

The decision to terminate your services has not been taken immediately but after warning you a several times. But it has been observed that all the warnings have been violated with the rules, regulations and code of conduct to be observed. We are disappointed to inform you that your behavior with your other colleagues, TL’s and other staff members is not digestible.

We cannot accept such behavior as our other staff members have been complaining about your false promises to clients on the phone. Even after permitting you a second chance to resume your services with the right behavior and also nominating your name for the annual compensation benefits (bonus), you showed no sign of change. Moreover, you raised your voice for a hike in your salary by 20% with this rude attitude and bad of conduct. The co. can’t afford to accept your hike during a recession period.

Henceforth, the co. terminates your employment from 01/09/2010. You may handover all your pending work to your colleagues. We hope that you would change your behavior in future and wish all the very best.

Yours truly,

For ABC Ltd.
(Authorized Signatory)

 

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