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Vendor Termination Letter

This kind of letter is written to a vendor, supplying goods, for terminating any contract with him/her because of any kind of discrepancies in the supply of the goods such as delayed for irregular supplies and may be many other reasons. The final date, i.e. the date from which the dealers is going to stop receiving goods from the vendor must be clearly mentioned in the letter so as to settle the final payments.

 

  • The letter must contain the exact reason, described clearly, of the termination of the services be described in details.
  • It should be kept in mind that no harsh or offensive language is used in the letter, since it is a formal letter.
  • The date of the final day, the dealer is going to end up the contract, must be mentioned clearly in the letter, to clear up all the monetary dues.
  • The letter must be ended with politeness and proper thanks giving.

Vendor Termination Letter Template

Use our free Vendor Termination Letter to help you get started. Simply download the .doc or pdf file and customize it. If you need additional help or more examples check out some of the sample letters below.

From,
______________
______________
______________

Date: ____________ (date of the writing of the letter)

To,
______________
______________
______________

Subject: termination of vendor contract

Dear _________ (name and salutation of the receiver),

You have been a vendor for our company since the last one year and we had a contract of four years of your service. But since you are unable to provide us our requirements in proper time, our company is getting lagged in many respects.  Even the quality of your supplies have also depleted to a huge extent since the last four months, we have been observing.

Since we are receiving a huge amount of customer dissatisfaction reviews leading to major losses to our company, we’d like to end up this contract with you on the upcoming ____________ (date of the termination). We need a much more efficient supplier, which you couldn’t meet up to. You are requested to co-operate with us at the fullest for settling up all the financial dues as early as possible.

Thanking you,

Yours sincerely,

Name and signature

Download Template (Doc and PDF)

Word Filepdf

Vendor Termination Letter Sample, Email and Example/Format

Sample

From,
______________
______________
______________

Date: ____________ (date of the writing of the letter)

To,
______________
______________
______________

Subject: letter for termination

Dear Sir,

This letter is to inform you that we are very much disappointed with your services. Our company is suffering huge losses because of your irregular or untimed supplies of the products, since we are very much dependent on you for completing our projects. Hence we’d like to terminate this contract with you.

The final day of the termination has been decided to be ABC and you are kindly requested to clear all the monetary settlements before that.

Thanking you,

 

Yours sincerely,

 

Name and signature

Email Format

This letter can be used to let your vendor know that you are dissatisfied by his poor services like delayed/irregular supplies and hence are terminating your contract with him. The date from which the termination comes into existence is mentioned along with the request for co-ordination for the final settlements. Here is a good sample for vendor termination letter andyou can follow this as well.

 

Dear Sir,

Sub: Termination of your Vendor Contract for supply of water.

Ref:  Our Vendor Contract dated 20th October, 2009.

We would like to inform you that our contract with you mentioned above in “Ref” for the supply of bottled mineral water stands terminated owing to delayed and irregular supplies by your establishment. Our whole busines process is suffering due to this reason.

The vendor contract comes to a closure from 20th February 2010 onwards. We request you to co-ordinate with the bill settlements, if any, with us, within 10th February 2010.

Thanking you.

Yours truly,

Twain Con Hospital

Vendor Termination Letter Generator

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