Is it even essential for families to hold a meeting or even consider preparing a family meeting agenda? The days when family members got together around the dinner table and discussed any issues of the family on the spur of the moment have long gone past. Presently a number of successful families are encouraged by churches and even psychologists to hold family meetings every week in order to solve problems, clear misunderstandings and instill the culture of the family in younger members.
People may consider these subjects as minor which can be resolved without the need of having a family meeting. However, if they consider how they can improve understanding between themselves and even build unity they will understand that family meetings are not only important but will also begin to hold them after preparing a family meeting agenda.
The reason why the meeting is being organized will determine when the agenda for the meeting needs to be prepared. The responsibility of preparing the agenda will rest upon the member of the family who has decided to organize the meeting.
However, meetings of all types for which an agenda is prepared must ensure that other members attending the meeting have been given the time needed for the preparation and therefore an agenda even for family members must be prepared at least a couple of days in advance.
The member of the family who has decided on holding the meeting is likely to have a certain subject in mind which could either be for the benefit of the family or even relate to an issue which needs to be solved at the earliest. The family member must make it a point to provide the reason for calling the meeting and the kind of information that will be shared must be disclosed. The other members of the family must understand the reasons why the meeting is being organized and be prepared to answer any questions which may be raised.
A family meeting must involve all members of the family with the exception of toddler’s who will not be in a position to add value to the meeting. Members of the family concerned with the subject being discussed must be invited without exceptions and the others can participate by providing suggestions and/or solutions for any problems which may be discussed.
The responsibility of writing the family meeting agenda will rest upon the member of the family who has suggested the meeting. It may be a senior member of the family or even a young adult who may have concerns to discuss or information to share. There is a need for the organizer to understand that all subjects in his or her mind need to be discussed and done in the best manner possible without hurting the feelings of the others.
Points to consider while drafting Family Meeting Agendas
- Why they have decided to call a family meeting discussing certain issues.
- Whether the family meeting also needs to include the kids, adults, teenagers and elderly members of the family.
- Whether the issues for the discussion are urgent or can be postponed to a later date.
- Is there a need for every member of the family to become involved in the meeting?
A family meeting agenda can give the meeting a direction making all members feel involved without getting bored of the discussions. It can also make the meeting interesting because it has been provided a purpose.
Example of Family Meeting Agenda 1
[From Name of The Family Member Calling for the Meeting],
[To Names of Family Members That Are Invited To the Meeting],
[Subject: Discussion Between Family Members On [Subject] After Dinner At [Time of the Meeting].
1) Introductions — who we are and what is our role in supporting the family.
2) Confirm the details of the family.
3) Purpose of the meeting and the process which could be either to create an action plan or review one which has already been created.
4) Outline the needs and the strengths of the outcomes the assessor would like to witness along with the family.
5) Review of process and goals.
6) Updates on any actions or work which is already ongoing including the actions which are benefiting the family.
7) The steps that need to be taken henceforth to move the family forward. The member needs to work with the family to prioritize the steps and thereafter prepare an action plan.
8) Agreeing on the actions and developing a support plan with a summary of the outcomes desired.
9) Assign and confirm the leader for the action plan.
10) Fresh date needs to be set along with a method for review of the action plan.
The meeting should be completed within a span of around 60 minutes.
Example of Family Meeting Agenda 2
[Date And Time of the Meeting:]
Introduction and objectives of the meeting — review objectives, meeting agreements and the agenda.
Item A — discussion and decisions on the teenagers concerned.
Item B — discussion with the teenagers invited to the meeting.
Item C — informational discussions and decision-making if any.
Review items for action — define and record all actionable items as well as the date for the next meeting and the roles assigned to every individual.
Adjournment — adjournment of a family meeting must always include appreciations as well as family rituals to conclude on an amicable note.
Families can decide to hold meetings for a number of reasons which could include discussing the behavior of a teenager or even the deteriorating health of an elderly member. The meetings may also be organized to discuss financial matters which may be concerning the family. Preparing a family meeting agenda will just make it easier for the family concerned to have a comprehensive discussion on all subjects which require attention. It will also set the family on a definite path and give them an opportunity to work together to overcome any issues or to get involved in a celebration if the meeting is about such matters.