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How to write a business Letter

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Business letters are written for specific purposes such as sending a request, confirmation, approval, proposal, rejection, etc. All business letters should follow a specified, standard format. There are different types of business letter. Business letters are meant not only for correspondence but are useful in creating good faith, establishing a human bond and a healthy relationship.

Right from salutation till expressing your thanks, the language used in the contents of the letter should be convincing and impressive. The sentences used must be formed without any spelling errors or grammatical mistakes.

The subject matter depends on the perspective and purpose of the letter, and it should be expressed accordingly. The letter must contain some basic details such as the date on which the letter was written, as well as the addresses of the sender and recipient as one would in a formal letter.

The contents of the letter should be brief, concise but contain enough detail to put across the message that is to be conveyed. It is also important to put in a personal touch to better acquaint yourself to the recipient by using a polite and courteous tone throughout the letter. Below mentioned is the sample, template, and tips to help you in writing.

Table of Contents

  • 1 Business Letter Writing Tips
  • 2 Business Letter Template
  • 3 Sample Letter
  • 4 Email Format

Business Letter Writing Tips

  • As all business letters are formal, the content should be simple, clear and easy to understand.
  • Words for the content of the letter should be carefully chosen.
  • Be sure to keep the subject matter brief and concise.
  • Once you are done writing the letter, please recheck the same for any grammatical errors.

Business Letter Template

Use our free How to write a business Letter to help you get started.  If you need additional help or more examples check out some of the sample letters below.

From,

__________

__________

__________

__________

Date: __________ (date of writing the letter)

To,

__________

__________

__________

__________

Subject: __________

Dear Mr. /Ms._________ (name of the customer),

You are one of our most valuable customers and as one of our most frequent customers, we feel obligated to inform you of our newest promotions and products. We are introducing a new __________  (name of the product) in the market in the coming weeks. Taking into consideration the suggestions of customers such as yourself, we have taken the decision to sell the product as well. We genuinely hope you will appreciate our newest offering.

This __________  (name of the product ) has been tested by the __________ (name of concerned authority) and has been certified for commercial production.

We are sending a sample of this new product to you. Please use it and let us know your opinion on the product. It has been our constant endeavour to satisfy our customers. To sustain ourselves in the industry, it is very important to value customer suggestions. We firmly believe in this policy.

Please get back to us with your suggestions and complaints.

Yours Sincerely,

__________

(Your name and designation)

Sample Letter

The following is a sample of a Business Letter.

From,

Ram Sharma,

XYZ Bank,

Bangalore.

26th August 2014

To,

Ravi Kumar,

55, Park Road,

Hebbal,

Bangalore.

Subject: Business letter

Dear Mr.Kumar,

You are one of our most valued customers, and we would like to bring to your notice that you have been very irregular in making the loan repayments for the past six months. Initially, you had paid the instalments regularly, but as of late, there has been inconsistency in the repayment.

If you are facing any financial problems, we request you to contact our legal adviser so that an amicable solution can be sought out. You can make the necessary arrangements to repay the loan within the stipulated time.

We look forward to meeting you at the earliest.

Yours Sincerely,

Ram Sharma.

Email Format

The following is the Email Format to be followed for a Business Letter.

To: name@email.com
From: name@email.com
Subject: Business Letter

Dear Mr. /Ms._________ (name of the customer),

You are one of our most valuable customers and as one of our most frequent customers, we feel obligated to inform you of our newest promotions and products. We are introducing a new __________ (name of the product) in the market in the coming weeks. Taking into consideration the suggestions of customers such as yourself, we have taken the decision to sell the product as well. We genuinely hope you will appreciate our newest offering.

This __________ (name of the product ) has been tested by the __________ (name of concerned authority) and has been certified for commercial production.

We are sending a sample of this new product to you. Please use it and let us know your opinion on the product. It has been our constant endeavour to satisfy our customers. To sustain ourselves in the industry, it is very important to value customer suggestions. We firmly believe in this policy.

Please get back to us with your suggestions and complaints.

Yours Sincerely,

__________

(Your name and designation)

Related Letters:

  1. Sincere Business Apology Letter
  2. Business Agreement Letter
  3. Business to Business Introduction Letter
  4. Business Accepting Invitation Letter
  5. Business Accepting Invitation Letter
  6. Business Letter Template
  7. Reject or Terminate a Business Relationship
  8. Business Welcome Letter
  9. Business Letter
  10. Business Announcement Letter
  11. Business Promotion Letters
  12. Business Letter with Enclosure
  13. Business Opportunity Letter
  14. Business Complaint Letter
  15. Business Offer Letter
  16. Announce a Business Anniversary
  17. Solicitation Letter for Business
  18. Business Hardship Letter
  19. Business Letter Of Intent
  20. Business Closing Letter
  21. Business Letter for Quotation
  22. Business Congratulation Letter
  23. Business Enquiry Letter
  24. Business Introduction Letter
  25. Business Recommendation Letter

Filed Under: Business Letter

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