When one receives a call for an interview, it is common courtesy to respond to the organisation. An interview response letter is written when a person is asked for an interview. This letter must be written immediately after the offer for the interview comes to a person. It must be written preferably within the first 24 hours of receiving the message. An interview response letter must be written in an attractive manner.
An interview response message creates a good first impression on the employers. Since the letter is being written to an organisation with potential employers, it must be written in a formal manner. An interview letter increases a person’s chance of getting the job. When writing such a letter, one must ensure that they clear all the doubts they have regarding the interview. One must also ensure that they provide their contact details so that the organisation can reach them if there are any changes.
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Interview Response Letter Writing Tips
- The response to the invitation letter must be prompt, preferably within the same day or within 24 hours
- One must make sure to thank the email’s recipient for the opportunity to interview.
- Candidate must confirm the scheduling details (date, time, interviewer, location).
- Alternative time and date must be provided if you have a scheduling conflict.
- Include your full name, phone number, and email for further contact.
Interview Response Letter Template
Use our free Interview Response Letter to help you get started.
Date:______________ (on the day the letter is written)
Subject: Letter of confirmation of interview
Thank you for inviting me to the interview for the [Job Title] position at [Company]. I appreciate you considering me for the position and I assure you that the right choice has been made in selecting me.
As per the previous email, I would like to schedule the interview on [Day of the Week], [Date] at [Time, AM/PM] in the [Company Office] at [Address]. Please let me know if the time and interview location work for you.
I am excited to learn more about the opportunities at [Company]. Thank you for your time and consideration.
[Your Phone Number]
27 February 2017.
Malyap Pvt. Ltd.,
Subject: Interview Response letter
It was truly wonderful to have had the opportunity to speak to you over the phone earlier. Thank you very much for the invitation to interview for the Editorial Coordinator position at Malyap Pvt. Ltd.
I’m indeed looking forward to our conversation, scheduled for March 26, at 3 PM. Please reply with the address where the interview will be held and let me know if there are any more specificities. I assure you that you have selected the right candidate for the interview and I hope that everything goes well.
I am excited to learn more about the opportunities at your company and hope that it will be a pleasant experience to work with one of the best organisations in the market presently. Thank you for your time and consideration. I hope to see you at the interview. Thank you.
Following is the email format for an Interview Response Letter.
Subject: Response to the Invitation to Interview
I would like to begin by saying thank you for inviting me to interview at your organisation for the position of the Head of Marketing. I would like to assure you that you have made the right decision to have offered an interview to me.
I would like to confirm the meeting date to be on the 29th of April, 2017 at 11 AM. You had sent me an email previously regarding the date and time of the interview, but I do not know where it is supposed to be. I am assuming that the interview is at the office premises, please clarify if it is elsewhere.
I am looking forward to the meeting, and I will ensure that I put my best foot forward. I hope that my interview goes well and once again I’d like to say thank you!