In progressive industries, people change and shift from one place to another in need of a good employment or for better opportunities. A Job Reference Letter is a professional letter written by the previous employers for their employees. This letter is generally required for application process at new workplaces. A Reference Letter is generally written to guarantee a person for a company’s skills or accomplishments. While writing a Reference Letter keep yourself in the place of the candidate’s future recruiter and think of all the necessary information required for the applied position.
If you are approached to write such a letter for a job candidate first take into consideration whether you can legitimately do so. In order to avoid legal repercussions, the truth should be written in a Reference Letter. The Job Reference letter should be written addressing the need of the work. The letter should include your name and contact details so that the future employer may contact for any information or clarifications. Remember that this letter might be the reason gets selected or rejected for a job so pay it the utmost attention.
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Tips for Writing a Job Reference Letter
- Introduce yourself in a couple of lines describing your position and your relationship to the applicant.
- Include instances where your employee has exhibited certain desired traits when required for the purpose of work, calibrate their success rate at work.
- Provide a truthful judgment about the quality of candidate’s skills. It is always better to mention that his/her contributions are highly valued.
- Avoid writing any defects or weaknesses of the candidate in this letter.
- Make sure to end the letter on a positive note and thank the recipient for giving their time and consideration to read it.
Sample Job Reference Letter Template
Use our free Job Reference Letter to help you get started.
__________Date: _____ (Date on Which Letter is Written)
Subject: Reference Letter
Dear _____(Sir or Madam),
I highly recommend (Candidate’s Name) as a candidate for employment. (Candidate’s Name) was employed by (Company Name) as an Administrative Assistant from 2002 – 2005. He/She was responsible for office support including word processing, scheduling appointments and creating brochures, newsletters, and other office literature.
(Candidate’s Name) would be a tremendous asset for your company and has my highest recommendation. If you have any further questions with regard to her background or qualifications, please do not hesitate to call me.
Julie R. Casanova,
3780 Hilltop Street,
Springfield, MA 01109
March 03, 2017.
Sheryl S. Coleman,
260 Heliport Loop,
Chandler, IN 47610
Subject: Reference Letter for Tammy Hage
Dear Ms. Sheryl S. Coleman
I would like to recommend Tammy Hage as a candidate for a position with your organization. In her position as Staff Assistant, Tammy was employed in our office from 2010-2017. Tammy did an excellent job in this position and was an asset to our organization during her tenure with the office. She has excellent written and verbal communication skills are extremely organized, can work independently and is able to follow through to ensure that the job gets done.
During her tenure with our company, Tammy was responsible for supervising the department office assistants. There were many assistants, under Tammy’s management, were responsible for many of the office’s basic administrative and clerical functions. Tammy effectively scheduled and managed several assistants to maintain efficient office operations.Tammy was always willing to offer her assistance and had an excellent rapport with the many constituents served by our office including clients, employers, and other professional organizations.
Her aptitude to conclusively connect with all the clients via email, on the phone, and in person made her such a treasure to our organization. She would add value to any company and I recommend her for any endeavor she chooses to pursue.
Julie R. Casanova
3780 Hilltop Street
Springfield, MA 01109
The following is the Email Format that should be followed while writing a Job Reference Letter.
Subject: Reference Letter for Paulina Hatakka.
Dear ___(receiver’s name)
It is my pleasure to refer Ms. Paulina Hatakka for employment with your organization. I have known Paulina for over two years during which time she worked as a communications assistant in my office. I have been consistently impressed with Paulina‘s attitude and productivity during the time that she has worked in the office.
Paulina is both very bright and quite motivated. I am dauntless that she will commit herself to a role associated with your organization with a fine degree of conscientious. She is a quick learner and can keep the information a secret. Paulina has excellent communication skills. Conjointly, she is deliberately systemized, trustworthy and computer literate. Paulina can work independently and is able to follow through to ensure that the job gets done. She is spontaneous and accommodating to work on numerous projects that are assigned to her.
Please let me know if you have a need for additional information about this outstanding young woman.