There can be many reasons which can convince an Employee to resign from his/her workplace. Some of the reasons can be professional, such as a better job being offered at a different company, the office atmosphere being unsuitable etc, while some are more personal such as health or family related issues. Regardless, resignation is quite a drastic step and hence, all possible scenarios must be considered before proceeding ahead.
A Resignation Letter is a formal way of notifying your current employer that you wish to resign. A lot of care must be taken while writing this letter as the subject matter is quite sensitive. The letter must be formal, adhering to all the guidelines and protocols of the company. It must have a courteous and polite tone and shouldn’t antagonize the company or any of its personnel. It must address the intended recipient directly and convince the person to accept the letter. The contents must be brief and precise with details such as the last date, the reason for leaving, requests if any etc.
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Job Resignation Letter Writing Tips
- The letter mention all the relevant details, such as last day of working, the reason of resigning etc.
- The tone of the letter should be formal and courteous.
- The wording of the letter should not antagonize anyone.
- Once you are through writing the letter, please recheck the same for spelling mistakes or grammatical errors.
Job Resignation Letter Template
Use our free Job Resignation Letter to help you get started. If you need additional help or more examples check out some of the sample letters below.
Date ___________ (Date on which letter is written)
Dear Mr/Ms ___________(Name of the person),
I am writing this letter to inform you that I will be resigning from the post of ___________(mention job designation) with effect from ___________(date). Please consider this letter my ___________ (notice).
Due to ___________ (reason for resigning), I feel that I will be unable to work at this company any longer. My time here has been great and I have learned a lot from my colleagues, which helped me grow as a professional. I am willing to train any personnel whom the company chooses to replace me with during my notice period.
I wish the company the best for the future and will always cherish my time here.
(Name and Signature)
Date (Date on which letter is written)
Sub: Job Resignation Letter
Dear Mr Evans,
I would like to resign from my post as Trade Analyst effective 15th May, which includes the month-long notification period as per the company policy.I
I have been offered a better job in a firm in a different city with a lot more salary and benefits, due to which I must resign from my post here. This is no longer negotiable given I have already signed a legally binding contract with the other firm.
I have cherished my time as part of this illustrious firm, having learned from my superiors and colleagues to become what I am today and as can bear no ill-will towards this company. I will gladly train and hand over all responsibilities to whomever the management considering fit to replace me in the coming months.
I wish you and the firm the very best in the years to come.
The following is the Email Format to be followed for a Job Resignation Letter.
Subject: Job Resignation Letter
Dear Mr Francis
I am writing this letter to inform you that I am resigning from the post of Software Engineer, and you may consider this as the commencement of my two-month notice period as per the company policy.
Due to family issues pertaining to my father’s health, I must relocate to my native city to look after his needs and have hence decided to take up a job in the same city. I bear no ill will towards this firm or any of its employees as this decision is solely due to personal reasons. On the contrary, I have cherished my time as a member of this firm and share a good rapport with my colleagues.
I will gladly train the person whom the company chooses to replace me with and hand over all responsibilities before I depart.
I wish this company the very best for all its future endeavors.