Condolence messages are conveyed to a grieving party who has just experienced the loss of a loved one. Grief is a hard emotion to take on; much more in supporting the grieving party for no one can truly feel the same depth of loss as the grieving party.
Hence, it is important to convey the right condolence message at the right time with the right words to the right party. A condolence message is not only to convey the sender’s sadness over the demise of someone close to the grieving party; it is also a show of support to the grieving party who may be in shock over the death which could have come on unexpectedly.
Right words are important in a condolence message where the sender must be sensitive to the feelings of the grieving party. Words can console, but some words can also trigger off further sadness in a grieving recipient. Hence, sometimes being there in silence may be a better option.
Condolence messages can be encouraging to the grieving party as they convey the basic message that the grieving party is not alone in this time of sorrow. Others around him also feel the sadness, and coming together in solidarity brings strength to the grieving party. As the saying goes, ‘A joy is doubled when shared while sorrow is halved.’
Below is a sample ‘Condolence’ message letter from a boss to his subordinate who has lost a spouse.
Sample ‘Condolence’ message:
Jacob N. Henry
La Roche Plantations
La Plant, SD 57637
3013 Sardis Street
Dallas, TX 75207
February 10, 2011
Lisa K. Dupuis
4796 Corbin Branch Road
Knoxville, TN 37921
Re: Deepest Condolences
It is with deep sorrow to hear of your husband’s sudden passing last Sunday. I am so sorry that it happened so unexpectedly that you had no time to prepare yourself. I know that you are in quite a shock right now. Please know that I am here for you in any way you need support.
Should you need someone to make any necessary funeral arrangements or assist you in some of the legal procedures that are related to deaths, please feel free to call on me. I will be willing to come by your side. Just say the word, Lisa.
Don’t worry about work. All is well in the office. Your work responsibilities have been delegated to cover for you while you take time off to grieve and gain back your strength.
Robert was a good man; I am glad I got to know him better through you. We could click together quite well. I shall miss him dearly and the fishing trips we used to enjoy together. Thank you for giving me the opportunities to spend time with Robert on those fishing trips. You never did like fishing, did you?
Take good care of yourself; I have applied for leave on your behalf. Let me know when you are ready to come back to work. The whole department sends their condolences. We are here to support you each step of the way.
In sincere sorrow,