Notice letters of all types are documents which are generated for reasons of reminding, notifying or announcing the people concerned about important matters. On the other hand, an assessment notice is a procedure which is undertaken either to evaluate something or an individual when unexpected results are anticipated.
After an assessment of any type is performed, it becomes necessary for the assessor to draft an assessment notice which would serve as a report and also provide them an opportunity to communicate the findings with the people concerned.
An assessment notice must observe a period of two weeks before it is distributed because it may contain various types of assessment results.
An assessment notice is a formal letter and therefore the assessor will need to follow a stipulated format and should contain all information related to the assessment including information provided below. Suggestions are made for people to adhere to the following:
Reason for the assessment being conducted.
- The subject of the assessment.
- Details of the actions the assessee is entitled to initiate.
- Understand the purpose the assessment notice has been sent for.
- The assessment notice is a legal document because contains important information like reminders or announcements.
- Most importantly they should be making an attempt to fulfill the concerns raised wherever possible without ignoring the subject of the assessment.
An assessment notice can be sent by the government, financial institutions, employers and even businesses. What should be assessed will depend on individual circumstances and could relate to ownership of land or property, occupancy of a tenancy and even performance of an employee.
Assessment notices should be addressed without delays. To comply with the procedures of the assessment in the best way, possible attempts must be made always to fulfil the requirements which have been pointed out.
Assessment notices, in most cases, are just simple reminders or announcements but there is no reason why the recipient should not always clarify the steps he or she should be taking.
People receiving or needing to send one of these letters have no reason to panic especially when they have little or no knowledge about legal language which in most cases would not be necessary. Use legal jargon carefully because the language may be interpreted differently by a person who is qualified to deal with such matters. People who are unaware about creating assessment notices are advised either to contact an expert or draft the letter in a simple and active voice by attempting to be direct and clear.
Assessment Notice Sample 1
[– – Department of Revenue,
PO Box 1524,
[Name of City, State, ZIP Code And Telephone Number].
Name [Name of The Company, Address, ZIP Code And Telephone Number]
[Why are you receiving this notice?]
Our records indicate that you did not make a full payment of standing on your entertainment tax account and we have determined that you owe us [amount].
[When should you respond to this notice?]
Your response is expected within a week along with the outstanding amount.
[What are the steps you can take?]
Submit a full payment in order to avoid additional interest and penalty. You may also visit our website to make an online payment with a credit card or other online facilities which you may have.
If you decide to make a payment by check, make the check in favor of our name which is mentioned at the beginning of this letter. The check can be dispatched to our offices by using the payment voucher printed on the left-hand corner of this letter in the return envelope which has been provided.
You can enter into a payment agreement (making your payments in instalments) if you are unable to submit a full payment as intimated. Visit our website to understand if you are eligible for this option and to set up your payment agreement online.
[What are the consequences of failing to respond?]
If your payment is not received by the date specified above the outstanding money will be considered as the tax assessed on the date of this notice and subject to the provisions of the tax laws in the state which will include enforcement and appeal provisions.
You will become liable for additional interest and penalties until the outstanding monies are paid. We may also initiate other enforcement actions to make a collection of this debt including:
- Placing a lien on your property.
- Assigning your liability to an exterior collection agency.
- Initiating other actions for the collection of the outstanding balance.
It is beneficial to send a response notice without any delays than ignoring the notice sent by the government about the actions to be initiated.
Assessment Notice Sample 2
[name and address of the assessor.]
Subject: assessment notice of property for 2018.
To: [name of property owner].
The taxable value of your residential property has been assessed at [amount] and, the tax due on the property is [amount]. You are advised to make a payment of the taxable value on or before [date].
If you wish to appeal your assessment, you may complete the appeal form below and return it by using one of the options mentioned on the reverse of this notice. Please understand that your signed appeal must be received by this office no later than midnight on [date].
The assessed value of the property considers the physical state of the property as on [date] and the market value on the same date. The taxable assessed value is considered to calculate the taxes due on the property after exempting any provisions which you are eligible to according to the governing laws. For further details, visit our website.
You may mail or fax your completed appeal form to the following address, the fax numbers provided on the reverse of this notice. Alternatively, you may drop your appeal form at any one of the offices located at the addresses also mentioned on the reverse from Monday to Friday between 8:30 AM and 4:30 PM.
Assessment notices can also be issued by employers to employees, buyers of properties and other people to assess the performance of the individual as well as the condition of the property the buyers may be considering purchasing.
Do not ignore assessment notices because they could contain important information related either to themselves or any properties they may be owning.