A late rent notice is a letter issued by a landlord to a tenant who is regularly delaying payments on the rent and doing so quite frequently. Landlords also have certain responsibilities which they have to fulfill by using the income they derive from rented properties. Landlords have no option but to remind their tenants of the delays in rental payments and request for a speedy resolution to the problem. In extreme cases, they may also include notices to vacate the premises if the payments are not regularized.
Some landlords who have great relationships with their tenants even manage to recover the outstanding amount by way of verbal communication. However, to be on the safer side, most landlords prefer to send a notice in the written format because it is recognized as a legal document.
Landlords or individuals who do not have much knowledge about how late rent notices should be drafted are advised to browse over the Internet where they will have no difficulties in finding templates of letters which are suitable for the situation they could be facing. They need to customize the general templates and ensure they provide the specific information needed by their clients to lend credibility to the notice.
Table of Contents
Information Landlords Need to Exchange With Tenants In Late Rent Notices
- The letter must be drafted by the landlord or his or her agent or property manager.
- The letter should be addressed to the tenant who is occupying the property of the landlord.
- A notification of the outstanding rent and the days passed the due date must be mentioned.
- A period of 5 part 7 days must be provided to the tenant to clear the outstanding dues.
- Actions which may be initiated if the payments are not made must also be specified.
- The landlord must ensure he or she does not antagonize the tenant just for a delay in the payment of rent. These matters can easily be resolved in a formal method even with a few pleasantries included. Therefore even a late rent notice can be provided politely by empathizing with the tenant.
Example Of Late Rent Notice 1
From: [Name And Address Of the Sender],
To: [Name and Address Of the Property That Tenant Is Occupying],
Formal Demand For Overdue Rent
I am writing to intimate you that our records indicate that you outstanding rental payments by over two months. The details of the outstanding amount are as follows:
Outstanding rent [amount].
Due on [date].
I, therefore, request that you kindly pay the outstanding balance immediately and also ensure all future rental payments are made in full on or before the due date. I would like to take this opportunity to advise you that outstanding rent can result in legal action being initiated against you. We could make an application to repossess the property if the outstanding balances are not cleared for which you will become liable even for the legal costs.
If you wish to discuss this matter I request that you contact me at the earliest.
Thank you for your cooperation in this matter.
[signature of the sender],
[name and address of the sender].
Example of Late Rent Notice 2
From: [Name, Address And Telephone Number Of the Sender],
To: [Name of the Tenant Occupying The Property],
Address of the Property Being Occupied By the Tenant,
Subject: Late Rent Payment Reminder
You are at this moment reminded that your rent for the month of [month] is [number of days] past the due date. You are being given five additional days to pay the outstanding balances. Please treat this letter as your notification that if the outstanding amount is not received by [date], we will initiate eviction proceedings against you. As mentioned in your lease agreement the rent paid after eviction proceedings are initiated must include the costs to stop the proceedings.
You will do well to understand that any judgment against you for the non-payment of outstanding rent will be recorded in the country of your residence and also be reported to all credit bureaus. This judgment will remain in your credit history for five years unless you attempt to rectify your credit records. It may also affect your ability to find rental accommodation in the future while also hampering your overall credit ratings.
Kindly act immediately to avoid any of the above. Alternatively, you may also contact me if you need any assistance to resolve this matter amicably.
[signature of the landlord or manager]
[name of the signatory].
Example of Late Rent Notice 3
Date of Reminder: [Date]
From: [Name of Landlord, Address, And Telephone Number],
to: [Name of the Tenant Occupying the Property Along with The Address],
Subject: Letter and Repayment On Property [Address of Property On Which Rent Is past Due]
Please consider this letter as a notice of the rent of the above property which has not been received until this date by our office. Our lease agreement clearly states that the rent amount [amount] is due in full by the [date] of every month. Delays if any will be subject to a late payment charge of [amount]. As of this moment, the total outstanding from you is [total outstanding amount].
The current outstanding balance of [amount] should be entirely paid immediately.
You are advised to provide this matter immediate attention because of the concerns it is raising. A failure on our part to act promptly can lead to the initiation of eviction proceedings. Proceedings of these types will make you liable for additional charges and will also affect your credit ratings.
You can treat this as an eviction notice if you decide not to pay the rental over dues and late charges as mentioned in this letter because the proceedings will be initiated against you on the date specified above. Please contact us immediately upon receipt of this notice.
[signature of the landlord],
[name of the landlord].