The practice of issuing notices is common among businesses of all types and landlords renting out properties are not an exception to this rule. They too need to send notices of various types to their tenants who may be lagging behind on rental payments, maintenance of property and other issues. However, the most common among the various types of intimations sent by landlords to tenants is the rental notice.
The economic conditions being what they are bringing additional pressure on tenants who surprisingly find the rental values of the accommodation they are occupying getting enhanced quite regularly while witnessing no changes to their income. Many tenants are falling behind on rental payments for the reasons mentioned.
The landlords also come across tenants that are in no position to meet the demands and are left with no options but to consider moving further and initiating proceedings of eviction. Rental notices are effective and bring in the desired results for landlords in most cases. Landlords and tenants both do not favour such results but cases, for the embarrassment it causes.
Why should a landlord consider sending a rental notice? It is a letter to inform the tenant that he or she is lagging behind on the payments of rent according to the terms and conditions of the agreement. Failure to make the payments on the schedule will make the tenant, the recipient of a rental notice which will be informing him or her about their obligations
Generally, landlords provide tenants with a grace period of two weeks to fulfil their obligations. However, they may not provide additional time if they fail to make a complete payment within the grace period which is offered.
Preparing a rental notice is not an easy task for landlords because their tenants would in most cases be making payments on different dates. An option for landlords would be to learn how they can create a rental notice by themselves because it would give them the freedom to create one as and when required.
Key Features Of A Rental Notice
- Rental notices are exchanged between landlords and tenants of properties may be used for residential or commercial reasons.
- Rental notices are usually for the purpose of recovering outstanding rent but at certain times may also be talking about increasing the rental value of the property.
- It is essential for the landlord to create the letter in a language which will be understood by the tenant.
- The landlord must obtain an acknowledgment from the tenant when handing over the rental notice.
- The precise date when the tenancy will be terminated if the outstanding rent remains unpaid should be mentioned.
- In order to provide a sense of legality to the notice, the landlord must affix his or her signature on the letter along with the date when the notice was handed over to the tenant.
Landlords may include any of the issues regarding the tenancy within the rental notice which they create and handover to the tenant.
Example of Rental Notice 1
[From Name & Contact Details Of the Landlord],
[To Name & Contact Details Of the Tenant],
[Address Address of the Property Which Is Occupied By The Tenant],
Dear [Name of the Tenant],
Subject: Rental Notice For Non-payment of Rent,
It is my intention to terminate your tenancy because of your failure to make the rental payments due according to the terms and conditions of our tenancy agreement. I, therefore, notify you to quit the property by the end of the next rental period after you received this notice or in 30 days whichever is later. You are required to vacate the property currently held by you on or before [date].
A failure to vacate on your part will compel me to employ full force of the laws to have you evicted from the property.
I reserve the right not to renew your tenancy agreement despite making the payments in full and need possession of my property without exceptions.
[signature of the landlord],
[name of the landlord, date of the rental notice].
Example of Rental Notice 2
[From Name of the Landlord & Contact Details],
[To Name of The Tenant & Contact Details],
[Address Address of the Property Occupied by the Tenant]
Dear [name of the tenant]
Subject: Increase In Rental Value
I hope to find you in good health and spirits with this letter.
I write to you with regard to the rental payments you have been making over the last one year which was fixed at [amount]. Unfortunately, the rising costs of living as well as maintaining the property are making it impossible for me to continue holding the rental value and the price mention above. I have therefore decided to increase the figure by 10% with effect from [date].
I understand that an increase will bring an additional financial burden on you but I must request your cooperation because of the difficult economic conditions.
Completing this letter without mentioning the manner in which you have been dealing with me over the last year would be an injustice to your qualities. I would like to state that you have been a tenant that every landlord would love to have.
You may contact me at the details provided above if you wish to discuss this issue.
[signature of the landlord],
[name of the landlord].
Rental notices may be issued by the landlord either for non-payment of rent or even to increase the rental value of the property occupied by the tenants. On the other hand, a tenant also has the option of issuing a notice when the landlord fails to maintain the property according to the terms and conditions of the tenancy agreement between both parties.