Receiving a resignation notice is not something employers look forward to first thing in the morning or during any time of the day. Employees, on the other hand, consider sending a resignation notice could find themselves in a position which is advantageous. They are aware that even if the employer does not consider the letter as concerning they will often want to understand why the employee has made a decision to resign from the job.
Employers are aware they will go through a difficult time especially when an outstanding employee decides to quit the job for any reason he or she may specify. The employer will need to hire another employee, train and prepare the employee for the tasks related to the job before he or she can deliver the performances similar to the employee who is resigning.
The reasons why employees consider sending a resignation notice could be varied and range from getting better offers or not feeling motivated to continue with the present position.
Resignation notices are sent by employees by giving their employers a period of 30 days or even fewer. They should, however, read through the agreement they signed with the employer to understand whether they would be liable to pay any compensation for their untimely resignation.
The resignation notice must be prepared in a way which will not annoy the employer but an attempt must be made to maintain cordial relations. Employees, however, need to remember it is essential for them to understand how the letter should be prepared.
Key Features Of A Resignation Notice
Resignation notices are generally sent by employees of a company or an organization but in rare cases that are possibilities of the employer’s requesting an employee to resign rather than be dismissed from a position for various reasons.
- The name of the party issuing the resignation notice must be mentioned in the letter.
- The name of the party to whom the letter is being addressed must also be mentioned.
- The date the resignation letter is effective from must be specified clearly in the letter.
- The party issuing the letter may mention the reasons for the resignation.
- The term of the notice and the last day of working must receive a mention.
- Either party must ensure that the parting is amicable while also leaving options open for discussions if any.
Example of Resignation Notice 1 Issued by Employee
[From Employee Name & Designation],
[Address Contact Details Of the Employee Along with Telephone Number],
[To Name of Organization, Name of The Individual The Letter Is Addressed]
Dear Mr. [Name of the Individual],
[Subject: Resignation Notice],
I have enjoyed working with [name of the organization] for the last five years. Working with this organization has provided me with an opportunity to grow and further my career professionally. I have received excellent guidance and mentoring from [name of the individual] and would like to thank them personally for their support and friendship.
It is with great regret that I send to you this resignation notice from the position I held with your [name of the organization]. I have decided on this course of action because I am relocating to another state and will, therefore, be unable to continue in my present position.
My employment contract states that I should be providing your organization a notice period of 30 days from the date of my resignation notice. Therefore my last working day with the organization will be [month & date and year].
Please arrange to transfer my final payment and my end of service benefits to my account in line with the terms and conditions of our agreement.
I would like to wish you and the entire team great success in the future. I will always remember my tenure with the [name of the organization].
[signature of the employee],
[name of the employee, designation, and date of the letter].
Example of Resignation Notice 2 Issued by Employer
[Name Name of the Organization, Name of the Individual Issuing the Letter & Designation],
[Address Address of the Organization And Contact Details Of the Individual Issuing the Letter],
To: [Name of the Employee To Whom The Letter Is Being Issued],
Dear [Name of the Employee],
[Subject: Request For You To Present a Resignation Notice From Your Position]
It is with extreme sadness that I am compelled to request a resignation notice from you from the position of a senior manager from this organization.
I realize you have been working with this organization for quite a long time but we have been observing that your performances are not up to the standards needed by us. We could have utilized the option of terminating you from the position but do not want to hamper your career prospects elsewhere.
We, therefore, request you to submit a resignation notice with whatever period you choose to be relieved from your position. Your end of service benefits will be transferred to your account within 30 days of your last day of employment. I will be happy to answer any questions you may have regarding the decision we have arrived at.
The services you have provided to the organization will be remembered and I take this opportunity to thank you for your dedication during your tenure with us. I wish you the best in your future endeavours.
[name and designation of the signatory],
[name of the organization and date the request was made].
Resignation notices are letters of parting away from an organization either on the request of the employee or the employer. The party issuing this notice will be causing no harm by providing the letter in a formal language while minding that they can meet either of the parties to begin another association in the future.