Landlords when looking forward to renting their properties to individuals for purposes of accommodation or commercial reasons also need to get into some paperwork without which the tenancy will not be considered valid. Landlords need to provide a tenancy notice to the individual renting the property before it is occupied for any of the reasons mentioned above.
A tenancy notice is a legal document which must be signed by both parties to the contract. Landlords can issue notices of various types to tenants depending upon the circumstances which may be prevailing. The notice could be issued because of delayed payments, use of the property for reasons not specified in the agreement, inspection of the property at the determined intervals or even a notice warning the tenant of actions if the terms and conditions of the agreement are not adhered to.
Tenancy notices can play an important role in the transactions between the landlord and the tenant and can be a vital document for legal reasons.
Creating a tenancy notice should not be a difficult task for a landlord if he or she is willing to make a little effort to create the document by themselves. They just need to remember that the notice should contain certain information which will detail the reasons why it is being provided.
Tenancy notices can also be sent by the tenant to the landlord if they are encountering difficulties with the property they have rented.
Tips for drafting Tenancy Notice
- The date when the notice is being provided either to the tenant or the landlord.
- The name of the party sending the tenancy notice.
- The name of the recipient along with the address.
- The reason why the tenancy notice is being provided.
- Any actions which will follow if no attention is paid by either party receiving the notice.
Either party is not at liberty to believe that a tenancy notice can only be issued as a request for the resolution of a problem or a dispute. Tenancy notices may also be issued when one of the two parties decides to end the tenancy for any reasons.
Landlords are also known to issue a tenancy notice recommending their tenants to other landlords by describing their exemplary behavior in many cases. Therefore there are many reasons for issuing a tenancy notice which will primarily be determined by the circumstances encountered by the parties concerned.
Example of Tenancy Notice 1
[From Name of the Landlord & Contact Details],
[To Whomsoever It May Concern],
[Subject: Recommendation Letter To Mr. [Name of the Individual],
This letter of recommendation is to verify the tenancy of Mr. [name of the tenant] in [address of the property] for the last [number] of years. The last monthly rent was paid by Mr. [name of the tenant] on time on [date].
Mr. [name of the tenant] has been occupying the property mentioned above from [date] and has always been making his payments regularly on the fifth day of every month according to the terms and conditions of our agreement.
I have received no complaints of the conduct of Mr. [name of the tenant] from his neighbors and the property rented and it’s sounding areas have been maintained appropriately.
Mr. [name of the tenant] has never given me an opportunity to serve a notice for eviction or any other legal grounds. He has informed us of his intent to move from the property well ahead of time. I will certainly be looking forward to renting out the property to him again if I ever get an opportunity to do so.
People who need additional information may contact me on my telephone number which is mentioned at the beginning of this letter.
[signature of the landlord],
[name of the landlord].
Example of Tenancy Notice 2
[From Name of the Tenant With Contact Details],
[Address: Address of the Property Occupied by the Tenant],
[To Name of the Landlord, Address, And Contact Number],
Dear [Name of the Landlord],
[Subject: Notice of Maintenance Of the Property I Have Rented]
I am disappointed to notice that the property I have rented has not been maintained according to the terms and conditions in our agreement.
During the recent heavy rainfall, I noticed that there were leakages from different parts of the roof leading to accumulation of water inside the property. The terms and conditions of our agreement clearly stated that the property was in good condition which is in stark contrast to what is being observed.
The leakage is not just an ongoing problem which you need to rectify but I am also making a demand for the losses which I had to incur. The carpet in my living room is damaged and I will be seeking a replacement from you for the same. You may either replace the carpet or compensate me for the replacement by taking a deduction from the rental value I am due to pay to you at the end of this month.
I request your immediate attention to this matter within seven days of receiving this notice. A failure to respond will result in me issuing a tenancy notice to vacate from the property and also to initiate recovery proceedings for the damaged carpet.
I will be looking forward to hearing from you soon.
[signature of the tenant],
[name of the tenant].
Landlords and tenants are both at liberty to send each other a tenancy notice when they find either party contravening the terms and conditions of the agreement and even to recommend the tenant or the landlord for good behavior to others.