Many companies have a policy which states that an employee must provide a two weeks notice before he or she considers resigning or intends to resign. In fact, some companies even have their own templates designed for this purpose for use by their employees. Therefore individuals working with large organizations may not have any difficulty providing the two weeks notice because they would have read through the policy of the company and accustomed themselves to the requirements.
One cannot state that employers are making unfair demands when they request for a two weeks’ notice from their employees who are considering a resignation.
Employers have devised the method of requesting for a two weeks notice which allows them to prepare for the departure of one individual while they begin their search for another one.
Resigning from a position with an employer is never an easy task because it has the potential to cause a degree of unpleasantness between both parties. The employee who has decided to resign may have considered all other options before finally deciding that he or she would be better off elsewhere.
The employee can decide to utilize the template offered by the employer or alternatively, decide to draft a letter themselves. However, when deciding to draft a letter by themselves, the employee is needed to follow certain rules which cannot be ignored and can make the notice invalid if done so.
Features Of A Two Weeks Notice
A two weeks notice may contain a lot of information but the most important would be the following:
- The date the two weeks notice is being issued to the employer.
- The name of the sender of the two weeks notice including his or her address and contact details.
- The name of the immediate supervisors of the employee who the letter is addressed to along with his or her contact details.
- The name of the organization employing the individual with their address.
- A brief description of why the employee has decided to resign after two weeks.
- Appropriate opening and closing salutations.
Apart from the information mentioned above the employee providing the two weeks notice may also include pleasantries which they may feel appropriate to maintain good relations with the employee.
Example of Two Weeks Resignation Letter 1
[From Name of The Sender Of the Two Weeks Notice],
[Address: Address of the Sender, Telephone Number, And Email Address],
[To Name of The Supervisor The Employee Is Reporting to],
[Name: Name of the Organization Employing The Individual],
[Address: Address of the Organization And All Contact Details]
Dear [Name of the Supervisor],
I am issuing this letter as a formal intimation of resigning from the position of [name of position] with [name of organization] effective two weeks from the date of this letter mentioned above.
I would like to take this moment to convey my thanks for all the opportunities you have given me during my short tenure with this company. I have learned a lot from you and have grown personally and professionally during my stay here in the organization. I have truly enjoyed working with [name of the organization] and every one of my colleagues.
I am fully willing to cooperate with the organization to find a suitable replacement for my position if the organization desires me to do so. Kindly do not hesitate to contact me for any assistance which may be required to train the new individual who will be selected to take over my position.
I would again like to thank you for the opportunity provided to me while wishing this organization the best in the future.
[signature of the employee resigning from the position]
[name of the employee offering the two weeks notice].
Example of Two Weeks Notice Letter 2 Issued by A Teacher For Personal Reasons
[Name: Name of the Teacher Tendering The Resignation],
[Address: Address of The Teacher With contact details],
[To Name of The Principal],
[Address: Address of the School Along with Contact Details Of the Principle],
Dear [Name of the Principal],
[Subject: Two Weeks Notice Before Resigning From My Position],
I am providing this letter with the purpose of giving the school two weeks notice before I resign from my position as a [class teacher] from your school because of personal reasons. Please be informed that the effective date of this letter would be [date] which would be in accordance with the teaching contract I signed with you on [start date].
My tenure with [name of the school] was enjoyable and I carry with me fond memories of my association with the children. I am resigning from this position for personal reasons and therefore I would not want to leave my responsibilities unattended.
I have intimated the human resources department to arrange for a temporary replacement for me to whom I will hand over my responsibilities. I will assist any individual chosen in every possible way and assure you that I pass all information in my possession. You may contact me on the contact details provided above for any additional assistance which I may need to provide.
I wish to thank you for the opportunities provided to me which I consider as a blessing during my tenure at this school. I am hoping that the school will do extremely well even in the future. I will be taking with me all my fond memories as well as the experience which I gained in any place I decide to move into the future.
[signature of the teacher],
[name of the teacher].
Providing a two weeks notice when resigning from a position will not be a complex task for individuals who have received an even basic education. They just need to inform their employer of their intention to resign by providing advanced notice of two weeks.