The reference letter is among the most commonly written letters. They are primarily used to recommend someone to an acquaintance. In certain scenarios, such as searching for apartments to rent, or if a laborer looking for work at an estate, agricultural land or buildings, the person may be asked for references as a precautionary measure. Hence, a landlord who has previously rented property to the person or where the person was previously employed with may have to provide a letter of reference.
It is written for any laborer, co-worker or a student. As this letter could help a person with his career or find a home, it should be written with extra care. The contents of the letter must be straightforward and appreciative of the person being referred. It should summarize the experiences of the landlord with the individual, and also the traits that make them good tenants or employees. While the letter should address the person in a positive light, it shouldn’t exaggerate their qualities excessively.
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Landlord Reference Letter Writing Tips
- The language used in the letter must be formal.
- Care must be taken to avoid mistakes while writing the letter.
- The contents of the letter must be concise and to the point.
- The letter should be written sensitively and with a friendly tone.
Landlord Reference Letter Template
Use our free Landlord Reference Letter to help you get started. If you need additional help or more examples check out some of the sample letters below.
From, (Sender’s name and address)
Date: __________ (On this very day the letter is written)
To, (Receiver’s name and address)
Subject: Reference letter to recommend a farm worker
I am very much obliged to recommend you Mr ABC and his wife as farm workers. It is my immense pleasure that you asked me for a recommendation for a worker to work on your land. You requested for a tenant to work for a particular season and according to me this family is the best recruit.
I would like to assure you that they have not indulged in any crime and hence, they do not have any criminal or police records. They are an incredibly hard-working family. They are very sincere and serious about their job. They have not given me even the chance for complaining. Their presence releases my burden and makes me stress-free. They keep track of even the single penny and the atom-sized grain.
I believe that you will most certainly like them. Your relationship with them will prove fruitful for you. Thanking you.
Name and Signature
Aston Construction Co.
Subject: Letter of reference for a farm worker
This following letter is written as a reply to your request of recommending a field worker. Mr. XYZ and his two brothers have worked for me for the past five years. As you have asked me for some farm workers to work in your farm lands, I believe that they are suitable for your work. As per your request, the XYZ brothers will work for you only in the spring season. Their field work is truly exceptional.
I would like to share something about their character, as that was your main request. They do not possess any police or criminal records. They were never indulged in any drug distribution, theft or murder and are incredibly sincere, earnest and hard-working kind of people. I can assure you that they consider their job everything.
Their hard work has made me prosperous, and I hope that you have a similar experience. Thanking you.
Name and Signature (Sender’s signature and name)
The following is the Email Format to be followed by a Landlord Reference Letter.
Subject: Landlord Reference Letter.
Dear Ms. White,
This letter is to verify that Mr. West and his wife are my tenants at 28 Street, Block 5 North Avenue, London. He pays £650 each month for the two-bedroom unit. Mr. West has been the tenant of our unit since January 2007, and his family has been very cooperative. Aside from the time he lost his job, the rent was always paid on time.
Mr. West keeps the unit and its surrounding clean as well as orderly. He is very careful not to bother the neighbors, and he doesn’t even play loud music or engage in impolite activities. His pet dog was not a problem as well and didn’t cause any disturbance to their neighbors.
Mr. West gave us one month notice of having the intention to vacate the unit. We will refund his full deposit at the end of the month. You can contact me for more information.