Sympathy is the perception, understanding, and reaction to the distress or need of another life form. It is the feeling that one understand and share another person’s experiences and emotions. It is the feeling that you care for someone and feel sorry for their trouble, grief, misfortune, etc. In simple terms, sympathy is the power of sharing the feelings of another, especially in sorrow or trouble, it is the feeling of pity for someone else’s misfortune.
The purpose of a sympathy letter is to express condolences that one is still beside the receiver. Also, the main purpose is to honour the lifetime of the deceased and to support the sorrowing. The facts should be well known before writing a sympathy letter, and the loss part should be very much clear to the sender. While writing a formal condolence letter on behalf of an organisation, one should keep in mind to write the good personality of the person if he/she was the employee of that organization.
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How to Write a Sympathy Letter Writing Tips
- Tell how you heard the news and what was your reaction.
- Share your memories linked with that person and also highlight one of their unique strengths or qualities.
- Offer your help and support but don’t make fake promises.
- Close the letter with an expression of affection and support.
How to Write a Sympathy Letter Template
Use our free How to Write a Sympathy Letter to help you get started.
Date: ____________ (Date on which letter is written)
Subject: _____________. (Main purpose of writing the letter)
It was very harsh decision of god on your part to lose your beloved ____________ (Name of the deceased) like this. It was the very cruel thing that happened on __________ ( the date the person died). He should not have died in ___________ (reason of the death).
He was a good man, always helping others. He will be very much missed among us. He was the one to guide many of us in the position that we are in. I would like to extend my helping hand towards your family.
With deep sympathy,
_____________ (Name and signature of the sender)
_____________ (Name of the organization)
June 28, 2009
Great Salt Street,
Subject: Condolence letter for your loss
I would like to express, on behalf of Travelers Ltd., our condolence on the loss of your beloved wife. Many of us knew her. Personally, she was a charming woman with a pure heart and soul, and her behaviour was something which was popular among the staffs. She was well loved by our staff and will be missed by us.
We extend sympathies to you and your family during this period of mourning. One of our staff Mr Raichand will be visiting at your place; please do expect the cheque from him as a little support from us, though we know it will not help you much.
Our regrets could not bring her back. But if there is anything we could do for the family, please let us know about it. It would be our pleasure to support you.
With deepest sympathy,
All members and staff of Travellers Ltd.
The following is the email format to be followed for a Sympathy Letter.
Subject: _______________. (the Main purpose of writing the mail)
It was a very sad thing that happened last night. I want to convey my condolences to your family. Mr.ABC was an exceptional employee our company will ever have. What happened to him is unfortunate. That accident should not have occurred.
I have heard that the fire was extremely intense and hence he could not be saved. Once again I am very sorry for your loss. My regrets could not bring him back. But if there is anything I could do for the family, please let me know about it. It would be my pleasure to support you.
I hope a better life and peaceful life for your family after him.
With deep sympathy,
____________ (Name and Signature of the sender)
____________ (Name of the organization)